the-compact
Public Library Board Tuesday, July 21, 2026 · 66 min

Baldwin Public Library Board and Trust Meeting on July 20, 2026

Transcript

Click any timestamp to jump the video to that moment. Auto-transcribed; expect occasional errors on proper nouns.

  1. Hello and welcome to tonight's meeting of the Baldwin Public Library Board. Today is Monday, July 20th, 2026. It's 730 and we are in the rotary donor rooms. The full board packet is available online at www.baldlinlib.org on the Friday preceding the meeting. This is an open meeting and all members of the public are invited to attend. Robert, will you please call the roll? Daniel Rumple. Here. Karen Rock. Here. Wendy Friedman. Here. Pam Graham. Here. Frank Paisano. Here. Jenny Wheeler. Here. Thank you, Robert. Can we please stand for the Pledge of Allegiance? I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you. Karen, would you please read the library's mission statement? The library's mission statement. Baldwin Public Library in Birmingham, Michigan, enriches lives by providing opportunities and resources for everyone to learn, connect, and discover. Thank you. Thank you. Our first order of business is the general public comment period. The library board values public meetings and welcomes your comments on- library issues but will not debate items not on the agenda the board respectfully asks that comments be made as concisely as possible I'm sorry I'm a mess over here okay um the board respectfully asks that comments be made as concisely as possible when a motion has been made or in the general public comment portion of the meeting the maximum time for individual speakers should not exceed three minutes one person via zoom all right but no comment perhaps with no comment okay um seeing none we will move on to the consent agenda all items on the consent agenda are considered routine and will be enacted by one motion and approved by roll call vote there will be no discussion of these items unless a board member

  2. The library's mission statement. Baldwin Public Library in Birmingham, Michigan, enriches lives by providing opportunities and resources for everyone to learn, connect, and discover. Thank you. Thank you. Our first order of business is the general public comment period. The library board values public meetings and welcomes your comments on- library issues but will not debate items not on the agenda the board respectfully asks that comments be made as concisely as possible I'm sorry I'm a mess over here okay um the board respectfully asks that comments be made as concisely as possible when a motion has been made or in the general public comment portion of the meeting the maximum time for individual speakers should not exceed three minutes one person via zoom all right but no comment perhaps with no comment okay um seeing none we will move on to the consent agenda all items on the consent agenda are considered routine and will be enacted by one motion and approved by roll call vote there will be no discussion of these items unless a board member or a citizen so requests in which case the item will be removed from the general order of business and considered as the last item under new business this includes approval of June 15th 2026 board meeting minutes approval of June 2026 vendor payments in the amount of 151 962 dollars and 13 cents including payments in excess of 75 000 and approval of total expenses in the amount of 427 783 dollars and 27. 27. sense would a board member like to remove anything from the consent agenda would anyone from the public being none um can i get a motion to approve the consent agenda i'd like to move to make a motion to approve the consent agenda i'll second thank you robert can we please do a vote rumple yes rock yes friedman yes graham yes maizano yes wheeler yes all yes thank you robert next is board reports and special announcements um boy have a lot of great things to share so many great things to share um i just want to um we just had a lovely reception upstairs

  3. and approved by roll call vote there will be no discussion of these items unless a board member or a citizen so requests in which case the item will be removed from the general order of business and considered as the last item under new business this includes approval of June 15th 2026 board meeting minutes approval of June 2026 vendor payments in the amount of 151 962 dollars and 13 cents including payments in excess of 75 000 and approval of total expenses in the amount of 427 783 dollars and 27. 27. sense would a board member like to remove anything from the consent agenda would anyone from the public being none um can i get a motion to approve the consent agenda i'd like to move to make a motion to approve the consent agenda i'll second thank you robert can we please do a vote rumple yes rock yes friedman yes graham yes maizano yes wheeler yes all yes thank you robert next is board reports and special announcements um boy have a lot of great things to share so many great things to share um i just want to um we just had a lovely reception upstairs um with dr um francisca schoenfeld um donating otter the otter um for everyone to enjoy and i think i think it's great so many thanks to rebecca for um managing um managing that um that donation that was so so great so thank you rebecca um and a special thanks to um jacqueline for making everyone comfortable during the heat and wave lately and managing getting the staff comfortable i know when it was really really hot i know you um we're doing your best to get everything working and everybody comfortable in this building um i want to um thank the staff that took the time to attend the ala and learn new things and continue to um bring back great ideas and I appreciate that I want to thank Vicki for hosting the Mary Brady event that was great that was so much fun everybody got to eat great food and finally I want to thank Ethan I was at the adult services desk and Ethan had the best customer service for me for the adult summer reading program and then for my daughter who just signed up for the 100 books before

  4. so many great things to share um i just want to um we just had a lovely reception upstairs um with dr um francisca schoenfeld um donating otter the otter um for everyone to enjoy and i think i think it's great so many thanks to rebecca for um managing um managing that um that donation that was so so great so thank you rebecca um and a special thanks to um jacqueline for making everyone comfortable during the heat and wave lately and managing getting the staff comfortable i know when it was really really hot i know you um we're doing your best to get everything working and everybody comfortable in this building um i want to um thank the staff that took the time to attend the ala and learn new things and continue to um bring back great ideas and I appreciate that I want to thank Vicki for hosting the Mary Brady event that was great that was so much fun everybody got to eat great food and finally I want to thank Ethan I was at the adult services desk and Ethan had the best customer service for me for the adult summer reading program and then for my daughter who just signed up for the 100 books before graduation and he just he just went above and beyond and get her her 3d print and just it was really great so thank you Ethan for that that's all I have any other board comments I just have one and that's congratulations to Rebecca on the Fox 2 presentation you did and talking about summer reading and the popular books was interested that the biographies were high on the list I just wanted to add I just wanted to let everyone know that I've been working on a statewide initiative with the Midas school and which is part of the AI research at University of Michigan and other three graduate schools have joined the collaboration the partners the policy school the Ford Policy School and the School of Information which is also where library science rests and it's going to be an AI initiative that

  5. summer reading program and then for my daughter who just signed up for the 100 books before graduation and he just he just went above and beyond and get her her 3d print and just it was really great so thank you Ethan for that that's all I have any other board comments I just have one and that's congratulations to Rebecca on the Fox 2 presentation you did and talking about summer reading and the popular books was interested that the biographies were high on the list I just wanted to add I just wanted to let everyone know that I've been working on a statewide initiative with the Midas school and which is part of the AI research at University of Michigan and other three graduate schools have joined the collaboration the partners the policy school the Ford Policy School and the School of Information which is also where library science rests and it's going to be an AI initiative that is basically designed to start a civic movement to let all of regular people into the conversation that's been led by tech leaders and pretty much shrouded in secrecy like data centers going in without anyone knowing this is going to be about guardrails and governance and policies that we can shape and we've got some really high-profile speakers coming AG Nestle is going to participate and other legislators and lawmakers we have a policy expert coming from Humane Technology which is really exciting and I just want to let you know that it's October 8th and we're still in the process of putting together pieces but the main the main event is now on the calendar so to let everyone know October 8th it'll be in Ann Arbor thanks Wendy any other board comments no okay um we have a next chapter intern I don't know if she's on zoom possibly Robert you

  6. also where library science rests and it's going to be an AI initiative that is basically designed to start a civic movement to let all of regular people into the conversation that's been led by tech leaders and pretty much shrouded in secrecy like data centers going in without anyone knowing this is going to be about guardrails and governance and policies that we can shape and we've got some really high-profile speakers coming AG Nestle is going to participate and other legislators and lawmakers we have a policy expert coming from Humane Technology which is really exciting and I just want to let you know that it's October 8th and we're still in the process of putting together pieces but the main the main event is now on the calendar so to let everyone know October 8th it'll be in Ann Arbor thanks Wendy any other board comments no okay um we have a next chapter intern I don't know if she's on zoom possibly Robert you no but that would be felicity jackson and i don't see her here this evening so we will move to staff anniversaries with wendy well i have a very special one the right page here um rebecca craft director reached 11 years of service on july 6th so congratulations that's a big milestone amber davis substitute librarian will reach two years of service on july 31st and kim goodrich substitute librarian will reach two years of service on july 31st as well so thank all of you especially our director we're so happy to have all of you support this library thank you wendy um next is upcoming events of interest rebecca would you like to take that yes i will take it on um the upcoming events of interest can be found in pages 70 and 71 in the board packet and also on our website baldwinlib.org calendar and our summer reading theme is unearth the story so we've got a lot of dinosaur themed items this summer so we've got paint to number um to paint some dinosaurs for grades one to five on thursday the 23rd we've got

  7. no but that would be felicity jackson and i don't see her here this evening so we will move to staff anniversaries with wendy well i have a very special one the right page here um rebecca craft director reached 11 years of service on july 6th so congratulations that's a big milestone amber davis substitute librarian will reach two years of service on july 31st and kim goodrich substitute librarian will reach two years of service on july 31st as well so thank all of you especially our director we're so happy to have all of you support this library thank you wendy um next is upcoming events of interest rebecca would you like to take that yes i will take it on um the upcoming events of interest can be found in pages 70 and 71 in the board packet and also on our website baldwinlib.org calendar and our summer reading theme is unearth the story so we've got a lot of dinosaur themed items this summer so we've got paint to number um to paint some dinosaurs for grades one to five on thursday the 23rd we've got mandala rock painting for grades seven through 12 on july 23rd at 7 p.m baby paleontologist for the three and under crown out on july 24th at 10 a.m this saturday the idea lab is hosting the cartridge hospital on how to repair classic video game equipment so that's 10 a.m to 5 p.m a super popular program coming up next monday i believe there might be a wait list but i wanted to tell you about it but the bald eagles come back in michigan that will be a lecture from 7 to 8 p.m on monday the 27th with dr carl carl palazzolo and then we'll have a visit by an actual bald eagle from 8 to 8 30 p.m and then next wednesday july 29th we've got diy dinosaur neon signs for grade six through eight battle of the books for adults is coming up on thursday august 6th so read five books put together a team with some friends and then come and answer trivia together and then we've got after hours laser tag coming up on august 7th um starting at 7 p.m after the library is closed and then a leap from the clouds about michigan's early aeronauts august 10th at 7 p.m thank you all right moving on

  8. got paint to number um to paint some dinosaurs for grades one to five on thursday the 23rd we've got mandala rock painting for grades seven through 12 on july 23rd at 7 p.m baby paleontologist for the three and under crown out on july 24th at 10 a.m this saturday the idea lab is hosting the cartridge hospital on how to repair classic video game equipment so that's 10 a.m to 5 p.m a super popular program coming up next monday i believe there might be a wait list but i wanted to tell you about it but the bald eagles come back in michigan that will be a lecture from 7 to 8 p.m on monday the 27th with dr carl carl palazzolo and then we'll have a visit by an actual bald eagle from 8 to 8 30 p.m and then next wednesday july 29th we've got diy dinosaur neon signs for grade six through eight battle of the books for adults is coming up on thursday august 6th so read five books put together a team with some friends and then come and answer trivia together and then we've got after hours laser tag coming up on august 7th um starting at 7 p.m after the library is closed and then a leap from the clouds about michigan's early aeronauts august 10th at 7 p.m thank you all right moving on um we are going to jump to the uh report from the friends of the baldwin public library with rindy not much to report uh this month we are tracking pretty much exactly uh the same as we were last year at this time with our financial results i mean i almost identical and um we do i will say we have two openings on our board we have two slots if anyone knows of anyone who would like to be on the board we still do not have um a book sale chairman we'd like to have somebody help us with volunteers we need a mailing chairman so um anybody knows of anyone who might be interested we do have two openings on the board room thank you thank you randy all right we will move to board committee reports um first we have finance with wendy reporting uh the baldwin public library finance committee met on monday july 13th

  9. from the clouds about michigan's early aeronauts august 10th at 7 p.m thank you all right moving on um we are going to jump to the uh report from the friends of the baldwin public library with rindy not much to report uh this month we are tracking pretty much exactly uh the same as we were last year at this time with our financial results i mean i almost identical and um we do i will say we have two openings on our board we have two slots if anyone knows of anyone who would like to be on the board we still do not have um a book sale chairman we'd like to have somebody help us with volunteers we need a mailing chairman so um anybody knows of anyone who might be interested we do have two openings on the board room thank you thank you randy all right we will move to board committee reports um first we have finance with wendy reporting uh the baldwin public library finance committee met on monday july 13th 2026 at 4 p.m in the director's alcove present were danielle rumple myself director kraft and associate director jacqueline miller there was no public comment director kraft reported that the um excuse me fiscal year 2025 26 budget report after 12 she reported on the budget report after 12 months installation of the server equipment was delayed until august so that money will not be spent in the of fiscal year 25 26. um associate director miller reported that the june trust expenditures with friends of the library funds uh uh The balances are strong, and they include last month's gift from the friends. Frank noted by phone that the city's retirement board and investment meetings have been postponed until September, so no news there. And the lower level request for proposals came in higher than the budgeted amount. So some of the areas on the project will be cut and adjusted to bring it in line with the allocation. The next meeting will be held on Monday, August 10th, 2026, at 4 p.m., in the Delos boardroom.

  10. finance with wendy reporting uh the baldwin public library finance committee met on monday july 13th 2026 at 4 p.m in the director's alcove present were danielle rumple myself director kraft and associate director jacqueline miller there was no public comment director kraft reported that the um excuse me fiscal year 2025 26 budget report after 12 she reported on the budget report after 12 months installation of the server equipment was delayed until august so that money will not be spent in the of fiscal year 25 26. um associate director miller reported that the june trust expenditures with friends of the library funds uh uh The balances are strong, and they include last month's gift from the friends. Frank noted by phone that the city's retirement board and investment meetings have been postponed until September, so no news there. And the lower level request for proposals came in higher than the budgeted amount. So some of the areas on the project will be cut and adjusted to bring it in line with the allocation. The next meeting will be held on Monday, August 10th, 2026, at 4 p.m., in the Delos boardroom. Is that correct? Thank you. Thank you, Wendy. Quick question. Any word from the city regarding the administration contract or a date been set to... I followed up. The city attorney, Tracy Gardenzi, said she'd have an updated draft to us by July 14th. When I saw Tracy at the staff meeting, she said it's in Jana's hands, and she's reviewing it. So I haven't heard anything back from the city. Thank you. Any other questions? We will move on to the building report with Karen. There are two building reports in here. We talked about the June 15th building committee report at the last meeting. We had just had it the same day as the board meeting. So if you go to page 21, then we had a... meeting on june 30th at 4 p.m the directors alcove present were danielle rumple karen rock pam graham rebecca craft and jack miller no public comment the old business the youth terrace paving work was started on june 29th and was completed on june 30th and as of today the

  11. The next meeting will be held on Monday, August 10th, 2026, at 4 p.m., in the Delos boardroom. Is that correct? Thank you. Thank you, Wendy. Quick question. Any word from the city regarding the administration contract or a date been set to... I followed up. The city attorney, Tracy Gardenzi, said she'd have an updated draft to us by July 14th. When I saw Tracy at the staff meeting, she said it's in Jana's hands, and she's reviewing it. So I haven't heard anything back from the city. Thank you. Any other questions? We will move on to the building report with Karen. There are two building reports in here. We talked about the June 15th building committee report at the last meeting. We had just had it the same day as the board meeting. So if you go to page 21, then we had a... meeting on june 30th at 4 p.m the directors alcove present were danielle rumple karen rock pam graham rebecca craft and jack miller no public comment the old business the youth terrace paving work was started on june 29th and was completed on june 30th and as of today the youth's terrace door is open to the public the marshall fredericks otter sculpture the reception was held today with dr francisca schoenfeld the donor and her family and she gave a talk on the on how the the otter came into their possession and what they have done to restore it and how it came to be donated to baldwin along with a book she wrote the city has received the plan for replacement of the library's loading dock and will be issuing an rfp the rfp was issued on june 30th and bids were due um last thursday the claudia ireland room lighting baldwin's electrician will be adding overhead lighting to the perimeter shelving in the room to better eliminate the space cost is twenty one thousand nine hundred and eighty four dollars and work began on monday july 6th and was completed on wednesday july 15th the projects for 26 27 include the idea lab expansion project has been scaled back to update the space plan remove a single door add a sink and update the ventilator

  12. terrace paving work was started on june 29th and was completed on june 30th and as of today the youth's terrace door is open to the public the marshall fredericks otter sculpture the reception was held today with dr francisca schoenfeld the donor and her family and she gave a talk on the on how the the otter came into their possession and what they have done to restore it and how it came to be donated to baldwin along with a book she wrote the city has received the plan for replacement of the library's loading dock and will be issuing an rfp the rfp was issued on june 30th and bids were due um last thursday the claudia ireland room lighting baldwin's electrician will be adding overhead lighting to the perimeter shelving in the room to better eliminate the space cost is twenty one thousand nine hundred and eighty four dollars and work began on monday july 6th and was completed on wednesday july 15th the projects for 26 27 include the idea lab expansion project has been scaled back to update the space plan remove a single door add a sink and update the ventilator system the staff will talk with ISCG about purchasing furniture for the perimeter of the room for the lower level furniture we received a drawing of the proposed lower level office furniture layout from ISCG ISCG provided initial pricing which came in at 50,000 and is within the furniture budget a loading dock staff staircase MCD architects viewed the staircase and recommended adding heated mats to each step to melt the snow rather than covering the staircase with an awning consulting engineer on the loading dock project also suggested heated stair mats and he'll be looking into the best product for our staircase and we'll be able to install them by the winter of 2026 soundproofing measures Rebecca will work with the vendors who gave us information and she'll acquire quotes for the three different products for three different spaces where it says youth room ceiling that was Sunday morning June 14th and that we talked about that at the last board meeting and review bid submissions for the lower level updates RFP discussion ensued and craft will reach out with follow-up questions for clarification on some of the listed estimates and see if

  13. system the staff will talk with ISCG about purchasing furniture for the perimeter of the room for the lower level furniture we received a drawing of the proposed lower level office furniture layout from ISCG ISCG provided initial pricing which came in at 50,000 and is within the furniture budget a loading dock staff staircase MCD architects viewed the staircase and recommended adding heated mats to each step to melt the snow rather than covering the staircase with an awning consulting engineer on the loading dock project also suggested heated stair mats and he'll be looking into the best product for our staircase and we'll be able to install them by the winter of 2026 soundproofing measures Rebecca will work with the vendors who gave us information and she'll acquire quotes for the three different products for three different spaces where it says youth room ceiling that was Sunday morning June 14th and that we talked about that at the last board meeting and review bid submissions for the lower level updates RFP discussion ensued and craft will reach out with follow-up questions for clarification on some of the listed estimates and see if they can get closer to the budgeted amount of 130,000 this will be discussed later in tonight's meeting will be on page 48 when we get to that point the next meeting of the building committee will take place on august 14th at 11 a.m any questions has the city uh fixed fixed the roof where the leaking started on june 14th or they did fix the roof um we're waiting to see if the roof was indeed fixed just because water finds a way um where there's a well there's a way um so we're waiting for a heavy rain yeah we haven't gotten a heavy rain that leaves a ton of water on the roof yet um and once we get that we'll be able to tell if the fix worked thank you very much thank you karen we will move next to outreach with pam um the outreach committee met on may on monday june 29th in the delos board room i was present as was wendy rebecca and jacqueline um so i'll read those minutes into the record and answer any questions there was no public comment under old business we discussed student representative

  14. follow-up questions for clarification on some of the listed estimates and see if they can get closer to the budgeted amount of 130,000 this will be discussed later in tonight's meeting will be on page 48 when we get to that point the next meeting of the building committee will take place on august 14th at 11 a.m any questions has the city uh fixed fixed the roof where the leaking started on june 14th or they did fix the roof um we're waiting to see if the roof was indeed fixed just because water finds a way um where there's a well there's a way um so we're waiting for a heavy rain yeah we haven't gotten a heavy rain that leaves a ton of water on the roof yet um and once we get that we'll be able to tell if the fix worked thank you very much thank you karen we will move next to outreach with pam um the outreach committee met on may on monday june 29th in the delos board room i was present as was wendy rebecca and jacqueline um so i'll read those minutes into the record and answer any questions there was no public comment under old business we discussed student representative and as decided at the may board meeting preceding our uh outreach meeting the uh teen advisory board students will be working on their first update but that won't be until october because they do not meet over the summer um rebecca's working with resident david bloom to host a collaborative art project with local artists to be held late august and early september and the name of the person filling the expanded outreach librarian position was eminent at the time of meeting but in the packet and uh reporting today it's announced that it's jen hassel and she assumes those responsibilities on today and will attend our meeting on friday regarding new business uh we just we coordinated the delivery dates for book clubs to the all seasons uh senior apartment we uh discussed that jacqueline will take the book bike to the hot wheels on midwell event in august on august 11th um there will be a story time at a neighborhood event on october 17th um the baldwin staff um will have a kids craft tent at the birmingham farmers market on july 26th and next sunday and we discussed um

  15. answer any questions there was no public comment under old business we discussed student representative and as decided at the may board meeting preceding our uh outreach meeting the uh teen advisory board students will be working on their first update but that won't be until october because they do not meet over the summer um rebecca's working with resident david bloom to host a collaborative art project with local artists to be held late august and early september and the name of the person filling the expanded outreach librarian position was eminent at the time of meeting but in the packet and uh reporting today it's announced that it's jen hassel and she assumes those responsibilities on today and will attend our meeting on friday regarding new business uh we just we coordinated the delivery dates for book clubs to the all seasons uh senior apartment we uh discussed that jacqueline will take the book bike to the hot wheels on midwell event in august on august 11th um there will be a story time at a neighborhood event on october 17th um the baldwin staff um will have a kids craft tent at the birmingham farmers market on july 26th and next sunday and we discussed um the possibilities and practicalities of reaching out to local businesses to remind them that anyone that works in birmingham is eligible for a birmingham public library card with all the rights of that card and wendy brought that up and asked that we have library card eligibility bookmarks for each board member and that we promote that as possible as practical and we will meet again on friday thank you pam any questions no all right we will move on to the library report with rebecca start with the strategic plan update after three quarters so for collections and services we added a simple science story time in addition to our adaptive adventure story time we've increased the number of programs for students in grades k to three because there's a higher interest in that age level and then we added a redundant server for phone technology in june it's to prevent outages but we've been having trouble for the last two weeks with it there is we are very close to a

  16. tent at the birmingham farmers market on july 26th and next sunday and we discussed um the possibilities and practicalities of reaching out to local businesses to remind them that anyone that works in birmingham is eligible for a birmingham public library card with all the rights of that card and wendy brought that up and asked that we have library card eligibility bookmarks for each board member and that we promote that as possible as practical and we will meet again on friday thank you pam any questions no all right we will move on to the library report with rebecca start with the strategic plan update after three quarters so for collections and services we added a simple science story time in addition to our adaptive adventure story time we've increased the number of programs for students in grades k to three because there's a higher interest in that age level and then we added a redundant server for phone technology in june it's to prevent outages but we've been having trouble for the last two weeks with it there is we are very close to a fix there's three companies and our it coordinator working together so i'm hopeful that a fix will happen tomorrow morning it's a lot of finger pointing right now and it's getting we're putting the hammer down so it's to that point um so we hope to have our phones back up and working tomorrow for our library facility we reviewed the study room policy compared it to other libraries and its current setup is most ideal right now for our usage patterns but we will take a look at adding a text-based reservation system for periods of high use usually during exam weeks the youth room terrace was replaced with the exposed aggregate concrete and path steps to the martin street sidewalk the network security testing was completed on june 17th and depth security was impressed with our protocols and we passed our inspection we had window washing in june 2026 the lower level updates rfp was issued and the building committee members reviewed the bills of the bids um for marketing and communication we per attended and participated in a lot of outreach events the birmingham dps open house the birmingham hometown parade the beverly hills memorial day parade

  17. outages but we've been having trouble for the last two weeks with it there is we are very close to a fix there's three companies and our it coordinator working together so i'm hopeful that a fix will happen tomorrow morning it's a lot of finger pointing right now and it's getting we're putting the hammer down so it's to that point um so we hope to have our phones back up and working tomorrow for our library facility we reviewed the study room policy compared it to other libraries and its current setup is most ideal right now for our usage patterns but we will take a look at adding a text-based reservation system for periods of high use usually during exam weeks the youth room terrace was replaced with the exposed aggregate concrete and path steps to the martin street sidewalk the network security testing was completed on june 17th and depth security was impressed with our protocols and we passed our inspection we had window washing in june 2026 the lower level updates rfp was issued and the building committee members reviewed the bills of the bids um for marketing and communication we per attended and participated in a lot of outreach events the birmingham dps open house the birmingham hometown parade the beverly hills memorial day parade pembroke steam night birmingham youth assistance touch a truck and several visits for summer reading for all public school public school students in grades k through 11. we hired baldwin's first outreach librarian and we created a basic instructional guide for baldwin's app to enable staff to better provide patron support and then personnel and organization so four staff members went to the innovative users group conference in chicago and presented on baldwin's automated weeding program those included kristin tate brandon bullock to bow sam hollow and cameron rooney crawford h jennings so you can see in the picture to the left with lavar burton and we had another moment with staff there are those who know about the show reading rainbow and those who have never heard of it further making us feel old and out of touch but um h jennings got to meet lavar burton um and um had a delightful time with him but beverly banks and elisa mandel also attended ala and earned a scholarship to go and then josh campo attended that and that conference was in chicago in june um stephanie

  18. birmingham dps open house the birmingham hometown parade the beverly hills memorial day parade pembroke steam night birmingham youth assistance touch a truck and several visits for summer reading for all public school public school students in grades k through 11. we hired baldwin's first outreach librarian and we created a basic instructional guide for baldwin's app to enable staff to better provide patron support and then personnel and organization so four staff members went to the innovative users group conference in chicago and presented on baldwin's automated weeding program those included kristin tate brandon bullock to bow sam hollow and cameron rooney crawford h jennings so you can see in the picture to the left with lavar burton and we had another moment with staff there are those who know about the show reading rainbow and those who have never heard of it further making us feel old and out of touch but um h jennings got to meet lavar burton um and um had a delightful time with him but beverly banks and elisa mandel also attended ala and earned a scholarship to go and then josh campo attended that and that conference was in chicago in june um stephanie Climic hosted several Beanstack training courses for staff before summer reading. Staff are regularly participating in the monthly Ryan Dowd homeless training modules. And then library intern Felicity Jackson is participating in the first cohort of Michigan's next chapter library interns for this summer. And then finally, for current and future financial needs, we were able to increase funding for library collections by 10% for this fiscal year. We've added the full-time outreach librarian to improve Baldwin's visibility in the community and drafted the tuition assistance program for staff. Any questions for me? Great job. That's great. Thank you. I cannot believe people haven't heard of reading me. You know, they brought it back. There's a new version. Yeah. And the people also did not hear of Roots that he was also in and Star Trek. They were not familiar with him at all. It's a great picture. It is such a good picture. I just want to try to open it up. Yeah. Read the book. Very cute.

  19. Climic hosted several Beanstack training courses for staff before summer reading. Staff are regularly participating in the monthly Ryan Dowd homeless training modules. And then library intern Felicity Jackson is participating in the first cohort of Michigan's next chapter library interns for this summer. And then finally, for current and future financial needs, we were able to increase funding for library collections by 10% for this fiscal year. We've added the full-time outreach librarian to improve Baldwin's visibility in the community and drafted the tuition assistance program for staff. Any questions for me? Great job. That's great. Thank you. I cannot believe people haven't heard of reading me. You know, they brought it back. There's a new version. Yeah. And the people also did not hear of Roots that he was also in and Star Trek. They were not familiar with him at all. It's a great picture. It is such a good picture. I just want to try to open it up. Yeah. Read the book. Very cute. All right. Less pretty, but just as exciting, I suppose. The key metrics for the quarter. This will be the last report for this fiscal year. These two. These two. statistics that you see on page 26 are from June but we're looking at the quarterly report on page 29 everything's looking really good except our circulation is off target by a little bit and as we go through this we'll touch on that but I'm going through heading by heading you're not seeing the final final numbers in the financial section those should be finalized by September but these are pretty close so this is a pretty good estimation our circulation for the year was slightly slower than slightly lower than last year and below target and we've been seeing such great usage of AV and E materials our print circulation is down from last year we're attributing this to the problem we talked to you about earlier this year where we had a good length of time where our largest book vendor could not would not was unable to fulfill orders when they surprisingly went out of business and so we had pre-orders that we had that we had scheduled with them we had things that we had put in carts way

  20. All right. Less pretty, but just as exciting, I suppose. The key metrics for the quarter. This will be the last report for this fiscal year. These two. These two. statistics that you see on page 26 are from June but we're looking at the quarterly report on page 29 everything's looking really good except our circulation is off target by a little bit and as we go through this we'll touch on that but I'm going through heading by heading you're not seeing the final final numbers in the financial section those should be finalized by September but these are pretty close so this is a pretty good estimation our circulation for the year was slightly slower than slightly lower than last year and below target and we've been seeing such great usage of AV and E materials our print circulation is down from last year we're attributing this to the problem we talked to you about earlier this year where we had a good length of time where our largest book vendor could not would not was unable to fulfill orders when they surprisingly went out of business and so we had pre-orders that we had that we had scheduled with them we had things that we had put in carts way before the publication dates that then everybody had to scramble to try to reorder in a very busy publishing season and so did everyone else in the country so we were all sort of scrambling for inventory the the second vendors that we were using were also scrambling for inventory so things got a little bit slower in delivery for a while I I hope that this isn't what happened but I suspect that people saw the lengthy hold list maybe bought them shared them with their book clubs things like that so we're hoping that nobody goes out of business this year and that we are able to order things on time regularly over the course of the year um so with any luck we won't see that same inventory or lack of inventory that we saw um in december 2025 so um we'll be excited to see how circulation is positively impacted with regular deliveries of books once again um our tech stats are looking really well um databases continue to be well utilized the popularity of the new york times all access has been extraordinarily high the usage of that continues to rise every month and it's outperforming almost everything else so it's been a really great addition to our offerings

  21. that we had scheduled with them we had things that we had put in carts way before the publication dates that then everybody had to scramble to try to reorder in a very busy publishing season and so did everyone else in the country so we were all sort of scrambling for inventory the the second vendors that we were using were also scrambling for inventory so things got a little bit slower in delivery for a while I I hope that this isn't what happened but I suspect that people saw the lengthy hold list maybe bought them shared them with their book clubs things like that so we're hoping that nobody goes out of business this year and that we are able to order things on time regularly over the course of the year um so with any luck we won't see that same inventory or lack of inventory that we saw um in december 2025 so um we'll be excited to see how circulation is positively impacted with regular deliveries of books once again um our tech stats are looking really well um databases continue to be well utilized the popularity of the new york times all access has been extraordinarily high the usage of that continues to rise every month and it's outperforming almost everything else so it's been a really great addition to our offerings downloadable content we were able to allocate additional fundings to ebooks budget this year to meet the increased demand our e-material usage was about two and a half percent higher than last year and we continue to monitor hold lists and pre-order lists to make sure that we're staying ahead of the demand for those so people are not faced with lengthy lists uh hold lists on libby and then our website page views are on target and up in total over the last year one of the goals of the new website that we launched last fall was to make searching for information or information easier and faster and there's a search bar right at the top of the home page that lets you search the search bar right at the top of the home page you you or the catalog straight from baldwinlib.org. So we hope that that reformatted page has made your first stop on the page easier. And then we reformatted the databases page and made the e-materials easier to find by type. So our goal was to make those things easier. After we have a year's worth of usage, we hope to be able to take a look and see where people are going straight to the site and how we might make things even easier.

  22. and it's outperforming almost everything else so it's been a really great addition to our offerings downloadable content we were able to allocate additional fundings to ebooks budget this year to meet the increased demand our e-material usage was about two and a half percent higher than last year and we continue to monitor hold lists and pre-order lists to make sure that we're staying ahead of the demand for those so people are not faced with lengthy lists uh hold lists on libby and then our website page views are on target and up in total over the last year one of the goals of the new website that we launched last fall was to make searching for information or information easier and faster and there's a search bar right at the top of the home page that lets you search the search bar right at the top of the home page you you or the catalog straight from baldwinlib.org. So we hope that that reformatted page has made your first stop on the page easier. And then we reformatted the databases page and made the e-materials easier to find by type. So our goal was to make those things easier. After we have a year's worth of usage, we hope to be able to take a look and see where people are going straight to the site and how we might make things even easier. Our visitors are looking good. The number of people entering the library is up from last year, if down a little bit that month to month, June 25 to 26. Program attendance and Idealab visitors are both up and all of our public spaces, I'm going to say it out loud, but we're all going to knock on wood. All of our public spaces aside from the terrace had unrestricted access this year. There was nothing, no area that was blocked off. So people had full access to all the collections and shelves. Everybody do it. Yes, and they've been undeterred in visiting the building, which is great. Program attendance, we changed our tracking this year to separate Idealab visits into a different category. So factoring that in, the attendance remains fairly steady. We hosted over 33,000 guests at over 1,200 programs across age groups and interests. We did that online, we did it in person, and we did it out in the community. So our staff are doing a great job seeking out engaging and informative presenter. and developing fun, timely, crowd-friendly programs for our participants, some of which you'll see later in the report. And while we're not tracking our social media usage month-to-month now, we did talk about just taking a look at that annually. So you'll see that we gained 143 net follows on Facebook,

  23. Our visitors are looking good. The number of people entering the library is up from last year, if down a little bit that month to month, June 25 to 26. Program attendance and Idealab visitors are both up and all of our public spaces, I'm going to say it out loud, but we're all going to knock on wood. All of our public spaces aside from the terrace had unrestricted access this year. There was nothing, no area that was blocked off. So people had full access to all the collections and shelves. Everybody do it. Yes, and they've been undeterred in visiting the building, which is great. Program attendance, we changed our tracking this year to separate Idealab visits into a different category. So factoring that in, the attendance remains fairly steady. We hosted over 33,000 guests at over 1,200 programs across age groups and interests. We did that online, we did it in person, and we did it out in the community. So our staff are doing a great job seeking out engaging and informative presenter. and developing fun, timely, crowd-friendly programs for our participants, some of which you'll see later in the report. And while we're not tracking our social media usage month-to-month now, we did talk about just taking a look at that annually. So you'll see that we gained 143 net follows on Facebook, saw a little bit of increase in content interaction from previous years. Once again, they like it best when it's library staff who are being featured in socials. So when we're able to do that, it's a lot of fun. We gained 333 followers on Instagram, saw an increase in content interaction there, and gained 79 followers on TikTok. The time-intensive nature of creating video content means that we post there a little less often, but whenever we post, people tend to comment and like and have a lot of fun with those. So we're grateful for the people who are able to create us some TikTok content. Any questions about the metrics? Okay. All right. Moving on. You'll see on the next few pages, we had some of our 33,000 guests have participated in the programs that you see on the next few. Bafflin' Bill and Gus the Bunny continue wowing attendees every summer. Josh and Rosemary of the Youth Department created a Dino Day where they set up a green screen so you could have your picture taken and then it looks like you're taking pictures with dinosaurs. Rosemary was very excited to set that up and she did it.

  24. So you'll see that we gained 143 net follows on Facebook, saw a little bit of increase in content interaction from previous years. Once again, they like it best when it's library staff who are being featured in socials. So when we're able to do that, it's a lot of fun. We gained 333 followers on Instagram, saw an increase in content interaction there, and gained 79 followers on TikTok. The time-intensive nature of creating video content means that we post there a little less often, but whenever we post, people tend to comment and like and have a lot of fun with those. So we're grateful for the people who are able to create us some TikTok content. Any questions about the metrics? Okay. All right. Moving on. You'll see on the next few pages, we had some of our 33,000 guests have participated in the programs that you see on the next few. Bafflin' Bill and Gus the Bunny continue wowing attendees every summer. Josh and Rosemary of the Youth Department created a Dino Day where they set up a green screen so you could have your picture taken and then it looks like you're taking pictures with dinosaurs. Rosemary was very excited to set that up and she did it. great job editing all the photos so um i'm i'm sure the kids are going to be delighted with what what gets sent back to them um one of the summer reading challenge uh activities is to share your favorite dinosaur via drawing with the youth librarians and um francesca emailed us this picture of a stegosaurus very early on in the program so we were happy to receive that by email the teen department worked with msu extension to create dinosaur gardens here with um with fun uh extras and there's tiny little plastic dinosaurs worked into these cool um little succulent gardens so the kids had a lot of fun doing that donnie the dino show was here on june 16th that was a really active day around here we had a lot of people show up for that program um and josh from the youth department hosted 24 lego enthusiasts for speed building challenge on july 1st you can see all those participants there teen librarian hayley may hosted life-size clue here in the room they had a whole game board taped off on the floor here and people came in costume and they had a great time and at this point uh on july 10th we were halfway through the summer reading

  25. great job editing all the photos so um i'm i'm sure the kids are going to be delighted with what what gets sent back to them um one of the summer reading challenge uh activities is to share your favorite dinosaur via drawing with the youth librarians and um francesca emailed us this picture of a stegosaurus very early on in the program so we were happy to receive that by email the teen department worked with msu extension to create dinosaur gardens here with um with fun uh extras and there's tiny little plastic dinosaurs worked into these cool um little succulent gardens so the kids had a lot of fun doing that donnie the dino show was here on june 16th that was a really active day around here we had a lot of people show up for that program um and josh from the youth department hosted 24 lego enthusiasts for speed building challenge on july 1st you can see all those participants there teen librarian hayley may hosted life-size clue here in the room they had a whole game board taped off on the floor here and people came in costume and they had a great time and at this point uh on july 10th we were halfway through the summer reading challenge and you can see that participation is strong uh we've got people who have completed the program already we're at 58 000 minutes read for the teen program uh the youth participants have read for over 15,000 days, so everybody's doing great, and if the enthusiasm of people coming into the building and jumping for joy as they're leaving with building with their cool stuff is any indicator, people are really loving this year's theme. So kudos to the staff for figuring out what to do with unearth the story and keep it popular for everyone who's participating. You heard about security testing. The lighting in the Claudia Ireland room is featured here on page 35. You can see that it really brightened up that corner. Some nice pictures of the terrace, and I think the windows are still pretty clean from the window washing. For those of you who were asking, just in case anyone noticed, we did mark off three windows on the atrium. We did not want washed because they had replaced the caulk around the replaced window, and we didn't want them to then wash away all the new stuff. So there are three outside. We had several people ask what the green Xs were for. That's why those will get cleaned on our

  26. they had a great time and at this point uh on july 10th we were halfway through the summer reading challenge and you can see that participation is strong uh we've got people who have completed the program already we're at 58 000 minutes read for the teen program uh the youth participants have read for over 15,000 days, so everybody's doing great, and if the enthusiasm of people coming into the building and jumping for joy as they're leaving with building with their cool stuff is any indicator, people are really loving this year's theme. So kudos to the staff for figuring out what to do with unearth the story and keep it popular for everyone who's participating. You heard about security testing. The lighting in the Claudia Ireland room is featured here on page 35. You can see that it really brightened up that corner. Some nice pictures of the terrace, and I think the windows are still pretty clean from the window washing. For those of you who were asking, just in case anyone noticed, we did mark off three windows on the atrium. We did not want washed because they had replaced the caulk around the replaced window, and we didn't want them to then wash away all the new stuff. So there are three outside. We had several people ask what the green Xs were for. That's why those will get cleaned on our next to go around with MBS. Yep. Going on to page 36 and 37, we continue to work with Michelle Hollow on marketing materials. I appeared on July 5th on Fox 2 Lit with Sid, a nice segment with her. There was a young author and his child who appeared before us, also a great segment. So if you have time to watch that one too. So thank you. And then... Robert continues to work on our newsletters, and I attended a session with the Birmingham Shopping District last Wednesday on email marketing. So I got some tips with that, and I was able to clean up our list and came away with some good tools that I'll use that we'll incorporate into our email list here. And then on to our ALA annual conference reports. So Beverly Banks is a substitute librarian here, and she received a stipend to go to the conference in Chicago. This is the first time that I've been here that we've sent librarians to the American Library Association Conference. This is for all librarians in the U.S. So it could be public, academic, law, special libraries. So it's not just public library focused, which is the public library association conference.

  27. outside. We had several people ask what the green Xs were for. That's why those will get cleaned on our next to go around with MBS. Yep. Going on to page 36 and 37, we continue to work with Michelle Hollow on marketing materials. I appeared on July 5th on Fox 2 Lit with Sid, a nice segment with her. There was a young author and his child who appeared before us, also a great segment. So if you have time to watch that one too. So thank you. And then... Robert continues to work on our newsletters, and I attended a session with the Birmingham Shopping District last Wednesday on email marketing. So I got some tips with that, and I was able to clean up our list and came away with some good tools that I'll use that we'll incorporate into our email list here. And then on to our ALA annual conference reports. So Beverly Banks is a substitute librarian here, and she received a stipend to go to the conference in Chicago. This is the first time that I've been here that we've sent librarians to the American Library Association Conference. This is for all librarians in the U.S. So it could be public, academic, law, special libraries. So it's not just public library focused, which is the public library association conference. It's every other year. So this one was in Chicago. It was a great experience for everyone. People said it was half, like, author celebrities, so lots of books, signings, getting to meet authors all across the spectrum. And everyone had a favorite author that they got to see while they were there. And then they had celebrities from around the country that would come and speak to. And then they also had special sessions. H said the focus of the conference was mostly on artificial intelligence. But our staff found sessions that were appropriate for, were of interest to them. So Beverly, um... liked the session empowering library staff with tools for de-escalation and crisis response ethical ai and libraries a critical look at the promise and potential and then creating a tactile map for an inaccessible library and then josh really liked ways to be more inclusive in children's services and the panel suggested ways to include diverse picture books during story time and that you should always make sure to choose language that celebrates diversity and shows value in individuals and then h jennings liked libraries as dementia

  28. So it's not just public library focused, which is the public library association conference. It's every other year. So this one was in Chicago. It was a great experience for everyone. People said it was half, like, author celebrities, so lots of books, signings, getting to meet authors all across the spectrum. And everyone had a favorite author that they got to see while they were there. And then they had celebrities from around the country that would come and speak to. And then they also had special sessions. H said the focus of the conference was mostly on artificial intelligence. But our staff found sessions that were appropriate for, were of interest to them. So Beverly, um... liked the session empowering library staff with tools for de-escalation and crisis response ethical ai and libraries a critical look at the promise and potential and then creating a tactile map for an inaccessible library and then josh really liked ways to be more inclusive in children's services and the panel suggested ways to include diverse picture books during story time and that you should always make sure to choose language that celebrates diversity and shows value in individuals and then h jennings liked libraries as dementia capable hubs advancing brain health through design training and community partnerships we're going to be developing an aging well series for this winter so that will be helpful for us here teen science cafe so youth-led programming for stem learning and then design for all how universal access enhance enhances every library's user experience and then elisa um enjoyed meeting all of the authors illustrators and celebrities um and then she like enjoy the sessions in queer kid lit joy positive represent representation in the face of censorship ethical ai and libraries a critical look at promise and potential and welcoming every child cultivating inclusivity in your library and learning and growing your own skills um right before this conference happened i feel like they must have learned a lot before this conference happened i feel like they were able to plan this um but the new obama presidential center opened and this is a special presidential center because there's an actual branch of the Chicago Public Library on it so most presidential centers have an archives and then a library for to see the president's

  29. diversity and shows value in individuals and then h jennings liked libraries as dementia capable hubs advancing brain health through design training and community partnerships we're going to be developing an aging well series for this winter so that will be helpful for us here teen science cafe so youth-led programming for stem learning and then design for all how universal access enhance enhances every library's user experience and then elisa um enjoyed meeting all of the authors illustrators and celebrities um and then she like enjoy the sessions in queer kid lit joy positive represent representation in the face of censorship ethical ai and libraries a critical look at promise and potential and welcoming every child cultivating inclusivity in your library and learning and growing your own skills um right before this conference happened i feel like they must have learned a lot before this conference happened i feel like they were able to plan this um but the new obama presidential center opened and this is a special presidential center because there's an actual branch of the Chicago Public Library on it so most presidential centers have an archives and then a library for to see the president's materials but this one has that in addition to a small branch of the library so she got to talk with some Chicago public librarians that work there so it's exciting for her to see and then we've got an all-staff meeting coming up tomorrow morning we meet the day after each board meeting and then staffing changes we said goodbye to substitute librarians Jill Beckwell and Carolyn Wheeler we will miss them and then we promoted David Dapkus to library assistant 3 and technical services he started on June 22nd and he's jumped in he's doing a great job learning the ins and outs of things Kindra Morgan was promoted to library assistant 2 and technical services she came here from the Waterford library and she started July 6th and then Jen Hassel as Pam mentioned started on the 20th and then we have been working with Felicity Jackson our next chapter intern she's looking and working in all different departments around the library and she'll be at the farmers market with Jacqueline and Susan on Sunday so any questions for me thank you great

  30. centers have an archives and then a library for to see the president's materials but this one has that in addition to a small branch of the library so she got to talk with some Chicago public librarians that work there so it's exciting for her to see and then we've got an all-staff meeting coming up tomorrow morning we meet the day after each board meeting and then staffing changes we said goodbye to substitute librarians Jill Beckwell and Carolyn Wheeler we will miss them and then we promoted David Dapkus to library assistant 3 and technical services he started on June 22nd and he's jumped in he's doing a great job learning the ins and outs of things Kindra Morgan was promoted to library assistant 2 and technical services she came here from the Waterford library and she started July 6th and then Jen Hassel as Pam mentioned started on the 20th and then we have been working with Felicity Jackson our next chapter intern she's looking and working in all different departments around the library and she'll be at the farmers market with Jacqueline and Susan on Sunday so any questions for me thank you great it's great update yeah so many good things um all right there's no questions there um liaisons i don't see any in the room robert any liaisons online no all right we will move to new and miscellaneous business um first up the discussion of the rfp for the lower level update yes um so the lower level was it last updated in 2008 um and so we are in need of some more paint um painting and wall patching and then also carpet and then we'd also looked at adding a storage closet updating some ceiling tiles and then replacing restroom partitions so we developed the scope of work it should the rfp on may 6th we received six responses on our due date june 23rd the bid responses the amounts came in from 149 000 to 247 000 i was hoping that it would be more in our budget of 130 000 so the building committee um we i created a rubric um we looked through the and you can see that on page um 51 through 58 6 of the board packet so we um um we narrowed down

  31. it's great update yeah so many good things um all right there's no questions there um liaisons i don't see any in the room robert any liaisons online no all right we will move to new and miscellaneous business um first up the discussion of the rfp for the lower level update yes um so the lower level was it last updated in 2008 um and so we are in need of some more paint um painting and wall patching and then also carpet and then we'd also looked at adding a storage closet updating some ceiling tiles and then replacing restroom partitions so we developed the scope of work it should the rfp on may 6th we received six responses on our due date june 23rd the bid responses the amounts came in from 149 000 to 247 000 i was hoping that it would be more in our budget of 130 000 so the building committee um we i created a rubric um we looked through the and you can see that on page um 51 through 58 6 of the board packet so we um um we narrowed down um the two most responsive bidders to saxie which had an initial bid of 160 000 and pci one source which had 163 77 you So these two companies have worked with libraries, have extensive experience in Birmingham, and had the lowest bit, lowest price, and shortest timeline for construction of all the six companies that submitted. So the building committee asked me to talk with these two companies to see if we could value engineer the project. And we looked at removing ceiling tiles in this room here. We noted that the ceiling tiles with the most wear and tear are in the hallway outside. So we cut the ceiling tiles from this room, technical services office and adult staff office. We have a lot of back stock of carpet tiles, so we can use that stock for the adult services office here. And then we, so the doors that are in this meeting room here are quite expensive, like 20 to $25,000, because they're a custom size, height, thickness, they're just a completely custom door.

  32. and you can see that on page um 51 through 58 6 of the board packet so we um um we narrowed down um the two most responsive bidders to saxie which had an initial bid of 160 000 and pci one source which had 163 77 you So these two companies have worked with libraries, have extensive experience in Birmingham, and had the lowest bit, lowest price, and shortest timeline for construction of all the six companies that submitted. So the building committee asked me to talk with these two companies to see if we could value engineer the project. And we looked at removing ceiling tiles in this room here. We noted that the ceiling tiles with the most wear and tear are in the hallway outside. So we cut the ceiling tiles from this room, technical services office and adult staff office. We have a lot of back stock of carpet tiles, so we can use that stock for the adult services office here. And then we, so the doors that are in this meeting room here are quite expensive, like 20 to $25,000, because they're a custom size, height, thickness, they're just a completely custom door. So they both suggest, both companies suggested going with a standard door painting at the same color as the wall. It will not be seen when you're sitting in the room, you'll just walk by it as you walk in here. The door will be on the, to your right, as you walk in behind me. So they, the two companies got back to me with an updated bid price. And we've got two columns here at Sachse brought their bid down to $133,800 and PCI one sort brought their bid down to 124 thousand five hundred seventy dollars the library's attorney reviewed the initial contract and the RFP and we'll look at it one more time before we have both parties sign it our budget for this project includes one hundred thirty thousand dollars for lower level updates I'll note that we'll probably be going with the heated mats for the staircase instead of the awning over that and I had allocated fifty thousand dollars for that so there's wiggle room in the budget if we go a little bit over that one hundred thirty thousand dollars so the PCI one source bid is five thousand four hundred thirty dollars lower and the Sachse bid is three thousand eight hundred dollars higher than our one hundred thirty thousand dollar

  33. custom door. So they both suggest, both companies suggested going with a standard door painting at the same color as the wall. It will not be seen when you're sitting in the room, you'll just walk by it as you walk in here. The door will be on the, to your right, as you walk in behind me. So they, the two companies got back to me with an updated bid price. And we've got two columns here at Sachse brought their bid down to $133,800 and PCI one sort brought their bid down to 124 thousand five hundred seventy dollars the library's attorney reviewed the initial contract and the RFP and we'll look at it one more time before we have both parties sign it our budget for this project includes one hundred thirty thousand dollars for lower level updates I'll note that we'll probably be going with the heated mats for the staircase instead of the awning over that and I had allocated fifty thousand dollars for that so there's wiggle room in the budget if we go a little bit over that one hundred thirty thousand dollars so the PCI one source bid is five thousand four hundred thirty dollars lower and the Sachse bid is three thousand eight hundred dollars higher than our one hundred thirty thousand dollar threshold there so this memo includes the comparison charts Sachse's updated bid and their rationale and then PCI one sources updated bid on here I will answer your questions but then I'll let you select the company that you want for this project can I ask just a basic question so if the door is a standard sized door is there any equipment that we would need to house in there that like the doorway would be too small the only door the only thing that we need going in the closet are the stacks of chairs and those are they will fit through a standard door what about the tables the tables will also it through the standard door because they um they fold up and yeah it won't be a problem along the same lines you pointed to the location of the door being near this uh entrance and it seems like it could be i don't know difficult to access or or turn the corner or get congested when you were trying to load or unload has there been any consideration of that does it for sure work so we talked about that um i'm going to stand up and then jacqueline i'll okay he's going to push

  34. hundred dollars higher than our one hundred thirty thousand dollar threshold there so this memo includes the comparison charts Sachse's updated bid and their rationale and then PCI one sources updated bid on here I will answer your questions but then I'll let you select the company that you want for this project can I ask just a basic question so if the door is a standard sized door is there any equipment that we would need to house in there that like the doorway would be too small the only door the only thing that we need going in the closet are the stacks of chairs and those are they will fit through a standard door what about the tables the tables will also it through the standard door because they um they fold up and yeah it won't be a problem along the same lines you pointed to the location of the door being near this uh entrance and it seems like it could be i don't know difficult to access or or turn the corner or get congested when you were trying to load or unload has there been any consideration of that does it for sure work so we talked about that um i'm going to stand up and then jacqueline i'll okay he's going to push a table into you or something that's great oh yeah so the walls here we're only removing one table at a time and the door is going to open like this and then you should be able to get them out the door is going to be closed the door will be closed while um visitors are in this room so the person setting up the room will have that closet door open they'll get everything out that they need close the closet door it'll be closed and locked and then people will just walk in the room are you going to have to remove that phone so the door fully swings open do we use that phone does we have a second one over here on this one doesn't what doesn't doesn't do anything it doesn't do anything looks cool but yeah we should because the door won't fully open if that you know what i mean if you yeah make a note about the phone i think it's it makes sense to eliminate a custom large door that doesn't really add any functionality i just think it's important i mean maybe a door that lifts overhead or something if you're really satisfied that the functionality is appropriate it's it's

  35. work so we talked about that um i'm going to stand up and then jacqueline i'll okay he's going to push a table into you or something that's great oh yeah so the walls here we're only removing one table at a time and the door is going to open like this and then you should be able to get them out the door is going to be closed the door will be closed while um visitors are in this room so the person setting up the room will have that closet door open they'll get everything out that they need close the closet door it'll be closed and locked and then people will just walk in the room are you going to have to remove that phone so the door fully swings open do we use that phone does we have a second one over here on this one doesn't what doesn't doesn't do anything it doesn't do anything looks cool but yeah we should because the door won't fully open if that you know what i mean if you yeah make a note about the phone i think it's it makes sense to eliminate a custom large door that doesn't really add any functionality i just think it's important i mean maybe a door that lifts overhead or something if you're really satisfied that the functionality is appropriate it's it's great that cost goes of course you know is also improved maybe even a french door that would open wider that's all into my office at home yeah yeah like a yeah a barn door a overhead lift door uh two doors that open a slide i just make sure it's a door that can efficiently do what we're supposed to do of put those you know not require extra staff or extra time to set up the tables yet yet put them nicely yeah to site i think it will work um because we like the gene lloyd room has a standard size door um so that works for us the doors that are in this room now have a you can close your finger in them so as i have done so i'm excited to have a handle on the door so i i appreciate you um reaching out to um just kind of value um we call value engineer these yeah i i appreciate the extra effort you put into trying to get these um these bids down because they were they all came in high higher than what we anticipated um

  36. overhead or something if you're really satisfied that the functionality is appropriate it's it's great that cost goes of course you know is also improved maybe even a french door that would open wider that's all into my office at home yeah yeah like a yeah a barn door a overhead lift door uh two doors that open a slide i just make sure it's a door that can efficiently do what we're supposed to do of put those you know not require extra staff or extra time to set up the tables yet yet put them nicely yeah to site i think it will work um because we like the gene lloyd room has a standard size door um so that works for us the doors that are in this room now have a you can close your finger in them so as i have done so i'm excited to have a handle on the door so i i appreciate you um reaching out to um just kind of value um we call value engineer these yeah i i appreciate the extra effort you put into trying to get these um these bids down because they were they all came in high higher than what we anticipated um What other questions do people have? I want to thank you for all the hard work that you put into this and got all those, you know, bids and then dollar cost engineering with PCI and Saatchi. I thought, you know, when I looked at the constructions, those two names kind of poked out at me just as very reputable. You know, we just we know PCI and Saatchi's looks like they've been doing a lot of construction around town and a very quality product project. So thank you for all that you've guys done and coming in, trying to get on budget. Does anybody have any thoughts on what you like or on the bids or questions on the updated bids? I like the bids and I'm kind of partial to PCI just because we know them, we've dealt with them. They seem like they've done a lot of good work for us, but unless somebody else has, and they're a little bit lower than Saatchi, I just, you know, I think PCI has done a good job for us. And we know what we, who we've worked with and hopefully they've worked well, but I think you can't go wrong with either of the two.

  37. What other questions do people have? I want to thank you for all the hard work that you put into this and got all those, you know, bids and then dollar cost engineering with PCI and Saatchi. I thought, you know, when I looked at the constructions, those two names kind of poked out at me just as very reputable. You know, we just we know PCI and Saatchi's looks like they've been doing a lot of construction around town and a very quality product project. So thank you for all that you've guys done and coming in, trying to get on budget. Does anybody have any thoughts on what you like or on the bids or questions on the updated bids? I like the bids and I'm kind of partial to PCI just because we know them, we've dealt with them. They seem like they've done a lot of good work for us, but unless somebody else has, and they're a little bit lower than Saatchi, I just, you know, I think PCI has done a good job for us. And we know what we, who we've worked with and hopefully they've worked well, but I think you can't go wrong with either of the two. I have a question, so there's only a $9,000 basically difference between the two revised bids. What if you decide to hire PCI and I know that one of the main wants. Thank you. happens where something costs more than they thought would are they stuck to this bid or then might you end up same cost that if we they're stuck to this bid unless we add something to the project so if we decide that we want two doors on the closet then we'd pay for the second door but if things go wrong and construction I yeah so they kind of pay for the stuff that goes wrong mm-hmm yeah with with the closet I was just like looking at the ceiling and thinking that's a big enough space that it would require fire suppression I assume by code and stuff like that have they looked at that I did not look at it I will check on that yeah speakers and you know the the lighting changes and things like

  38. And we know what we, who we've worked with and hopefully they've worked well, but I think you can't go wrong with either of the two. I have a question, so there's only a $9,000 basically difference between the two revised bids. What if you decide to hire PCI and I know that one of the main wants. Thank you. happens where something costs more than they thought would are they stuck to this bid or then might you end up same cost that if we they're stuck to this bid unless we add something to the project so if we decide that we want two doors on the closet then we'd pay for the second door but if things go wrong and construction I yeah so they kind of pay for the stuff that goes wrong mm-hmm yeah with with the closet I was just like looking at the ceiling and thinking that's a big enough space that it would require fire suppression I assume by code and stuff like that have they looked at that I did not look at it I will check on that yeah speakers and you know the the lighting changes and things like that just to detail what is needed and what would be required by code because I I'm I'm thinking it's would be a large enough space that it would require sprinklers unless there's something I don't understand about a storage space no one mentioned anything about sprinklers they specifically said we're not doing any plumbing or electrical work and as I look at that ceiling I see potential electrical work and plumbing okay aren't they gonna have to move the policy That's it. um the screen yes and remove our electrician will remove these two lights and um relocate and then our it person will work on relocating this screen and we'll um push this projector back further what kind of lighting do you get in the closet i guess um probably a can light and then move these somewhere else in the room yeah will the room still be able to be divided into two and rented out to two separate groups at the same time yep the dividing is um right in the half year and so then when we for sure need a phone

  39. on that yeah speakers and you know the the lighting changes and things like that just to detail what is needed and what would be required by code because I I'm I'm thinking it's would be a large enough space that it would require sprinklers unless there's something I don't understand about a storage space no one mentioned anything about sprinklers they specifically said we're not doing any plumbing or electrical work and as I look at that ceiling I see potential electrical work and plumbing okay aren't they gonna have to move the policy That's it. um the screen yes and remove our electrician will remove these two lights and um relocate and then our it person will work on relocating this screen and we'll um push this projector back further what kind of lighting do you get in the closet i guess um probably a can light and then move these somewhere else in the room yeah will the room still be able to be divided into two and rented out to two separate groups at the same time yep the dividing is um right in the half year and so then when we for sure need a phone for this one just in case of an emergency or we'll take care of the phone i watched you open that imaginary door and i was like that's not gonna open uh with that phone there yeah thank you um any other questions concerns no um does anybody have we have a suggested motion would anybody like to um make a motion do we need to have more discussion how does everybody how do you feel how do you feel about the bids i mean once once you higher than our our suggested you know our allocated amount and one's slightly lower do we you know are we all happy with pci and what they've done rebecca are you happy with pci yes i um tyler and i and tyler and jacqueline get along really well he's really responsive um and he jumps whenever we call um and his version of a delay is like 20 minutes instead of

  40. time yep the dividing is um right in the half year and so then when we for sure need a phone for this one just in case of an emergency or we'll take care of the phone i watched you open that imaginary door and i was like that's not gonna open uh with that phone there yeah thank you um any other questions concerns no um does anybody have we have a suggested motion would anybody like to um make a motion do we need to have more discussion how does everybody how do you feel how do you feel about the bids i mean once once you higher than our our suggested you know our allocated amount and one's slightly lower do we you know are we all happy with pci and what they've done rebecca are you happy with pci yes i um tyler and i and tyler and jacqueline get along really well he's really responsive um and he jumps whenever we call um and his version of a delay is like 20 minutes instead of 10 um and there's no one else that i work with that other than jacqueline that's that fast okay i'm sure sachi might have paul dinko right yeah we're familiar with yeah he was great too they they're really both really great companies both really responsive so i don't yeah i don't i can't compare it saxie or because i haven't worked with them but i know that tyler's been good to us and we would get him we would have him yes if a motion is made um when it says in the total amount of are you looking for 130 000 or are you looking for one of the amounts one of the amounts um so the saxie name with their amount or the pci one source name with their amount do you want to to entertain a motion yes you you you you you not to exceed 130 000 the budget in case there are changes regarding the closet or or something like that or or would you just leave that out of the contract and come back to us or something i i just um that would be an some that would be an additional charge that i would come

  41. um and he jumps whenever we call um and his version of a delay is like 20 minutes instead of 10 um and there's no one else that i work with that other than jacqueline that's that fast okay i'm sure sachi might have paul dinko right yeah we're familiar with yeah he was great too they they're really both really great companies both really responsive so i don't yeah i don't i can't compare it saxie or because i haven't worked with them but i know that tyler's been good to us and we would get him we would have him yes if a motion is made um when it says in the total amount of are you looking for 130 000 or are you looking for one of the amounts one of the amounts um so the saxie name with their amount or the pci one source name with their amount do you want to to entertain a motion yes you you you you you not to exceed 130 000 the budget in case there are changes regarding the closet or or something like that or or would you just leave that out of the contract and come back to us or something i i just um that would be an some that would be an additional charge that i would come back for approval from you um so we would go with the their bid amount their adjusted bid amount and then if there's changes we would discuss that you mind if i give a motion um uh rfp for lower level updates that suggest a motion to select pci deal pci to complete lower level updates in the amount of 124 570.84 cents to be paid out of our account 97.000 building improvements i'll second all right thank you are there any um board discussions in that motion you're always going to have you know co what we call them cor's cost or change order change order requests and that's very common and when you're building and it's probably you know if something comes up that we they find that we could fix rebecca could bring that back to the board we did that a lot during phase one two and three um when things arose and um i remember phase two we're in the youth room and we we wanted to save the old um library um windows in

  42. something i i just um that would be an some that would be an additional charge that i would come back for approval from you um so we would go with the their bid amount their adjusted bid amount and then if there's changes we would discuss that you mind if i give a motion um uh rfp for lower level updates that suggest a motion to select pci deal pci to complete lower level updates in the amount of 124 570.84 cents to be paid out of our account 97.000 building improvements i'll second all right thank you are there any um board discussions in that motion you're always going to have you know co what we call them cor's cost or change order change order requests and that's very common and when you're building and it's probably you know if something comes up that we they find that we could fix rebecca could bring that back to the board we did that a lot during phase one two and three um when things arose and um i remember phase two we're in the youth room and we we wanted to save the old um library um windows in the employee office but it came just too at too steep of a cost so we decided to not do that but then we did something else where we had a cor so i think that's the the way we usually did it and it worked out really well okay are there any um public comments on the motion no um all in favor so an all in favor aye aye any opposed no all right thank you we will move on to unfinished business the tuition assistance program okay revisiting this plan that you all discussed in june at the board meeting i've made your suggested changes so on page 65 employees must submit the application for tuition assistance form to the library director to receive permission to participate in the program the form should be submitted prior to taking any course and then number five it has the degree level so the graduate degree um a to b minus for 100 c plus and below zero percent and then undergraduate is a to b minus for 100 reimbursement c plus to c for 75 and then c minus and below zero

  43. the employee office but it came just too at too steep of a cost so we decided to not do that but then we did something else where we had a cor so i think that's the the way we usually did it and it worked out really well okay are there any um public comments on the motion no um all in favor so an all in favor aye aye any opposed no all right thank you we will move on to unfinished business the tuition assistance program okay revisiting this plan that you all discussed in june at the board meeting i've made your suggested changes so on page 65 employees must submit the application for tuition assistance form to the library director to receive permission to participate in the program the form should be submitted prior to taking any course and then number five it has the degree level so the graduate degree um a to b minus for 100 c plus and below zero percent and then undergraduate is a to b minus for 100 reimbursement c plus to c for 75 and then c minus and below zero percent undergraduate and then i lengthen the time 12 months from the last day of the semester semester and there two applications one to fill out before you take the class um and then it it lists out the grades that are required um and then the time period for which you're required to pay back if you leave the library before one year and then the final tuition assistance reimbursement form on page 68 same same info on the previous form but it gives the course title the cost and then you attach your receipts to this and so i checked with the birmingham hr department they said that this looks good and then we would work with the finance department not the payroll department to pay reimburse staff for this so i think that makes it a little more straightforward for people but i can add any other changes or suggestions you have no i i like it i like that they have to tell you they're going to do it and then get the grade and then apply for it again so um i i think

  44. undergraduate is a to b minus for 100 reimbursement c plus to c for 75 and then c minus and below zero percent undergraduate and then i lengthen the time 12 months from the last day of the semester semester and there two applications one to fill out before you take the class um and then it it lists out the grades that are required um and then the time period for which you're required to pay back if you leave the library before one year and then the final tuition assistance reimbursement form on page 68 same same info on the previous form but it gives the course title the cost and then you attach your receipts to this and so i checked with the birmingham hr department they said that this looks good and then we would work with the finance department not the payroll department to pay reimburse staff for this so i think that makes it a little more straightforward for people but i can add any other changes or suggestions you have no i i like it i like that they have to tell you they're going to do it and then get the grade and then apply for it again so um i i think it's um more straightforward as a as a staff member and for for you on the back end just just curious if it goes through um payroll and human relations and it shows up on their paycheck so are they being taxed on that tuition there's a line in here that says bpl will use prevailing irs guidelines to process payments i don't know what the prevailing irs guidelines are but for the first payment that we do we'll have that on there i feel like when you you get reimbursed for items um like the mileage you get reimbursed by the irs guideline for per mile cost um if you pay for snacks for something and the library pays you back then you're paid that amount so i believe it would be the cost of tuition but i can check on that and see how do you uh claw back if they don't uh stay for a year to get the money back um this is one where we would ask nicely um when they um leave and if we don't um receive the money back then we would um have our attorney

  45. tell you they're going to do it and then get the grade and then apply for it again so um i i think it's um more straightforward as a as a staff member and for for you on the back end just just curious if it goes through um payroll and human relations and it shows up on their paycheck so are they being taxed on that tuition there's a line in here that says bpl will use prevailing irs guidelines to process payments i don't know what the prevailing irs guidelines are but for the first payment that we do we'll have that on there i feel like when you you get reimbursed for items um like the mileage you get reimbursed by the irs guideline for per mile cost um if you pay for snacks for something and the library pays you back then you're paid that amount so i believe it would be the cost of tuition but i can check on that and see how do you uh claw back if they don't uh stay for a year to get the money back um this is one where we would ask nicely um when they um leave and if we don't um receive the money back then we would um have our attorney work with them or take them to small claims court or can you put something in there that somebody out you know some sort of you know how you would how we would get the money back how would you get the money back so i was kind of wondering has ann looked this over and has not looked this over no i can have her look at that over and then come back next month oh i like it i think this is great i just you know and i don't want to be curmudgeon but yeah you know one time i um just the personal experience when i first got into my business i passed my my classes and so and my bosses gave me a $1,000 bonus for passing it, and I had to stay so long, and the partnership dissolved. So I said, well, the partnership dissolved. I left to go to another firm, and then we kind of all split up. One of the partners took me to small claims court for $600 because, you know, just, and he said, it was nothing against you. It's just part of business, and it kind of stuck with me that, you know, when you sign up for something, even though you think you couldn't call it back, you know,

  46. when they um leave and if we don't um receive the money back then we would um have our attorney work with them or take them to small claims court or can you put something in there that somebody out you know some sort of you know how you would how we would get the money back how would you get the money back so i was kind of wondering has ann looked this over and has not looked this over no i can have her look at that over and then come back next month oh i like it i think this is great i just you know and i don't want to be curmudgeon but yeah you know one time i um just the personal experience when i first got into my business i passed my my classes and so and my bosses gave me a $1,000 bonus for passing it, and I had to stay so long, and the partnership dissolved. So I said, well, the partnership dissolved. I left to go to another firm, and then we kind of all split up. One of the partners took me to small claims court for $600 because, you know, just, and he said, it was nothing against you. It's just part of business, and it kind of stuck with me that, you know, when you sign up for something, even though you think you couldn't call it back, you know, I had to go to small claim court, and the judgment went against me, so it was a learning lesson on my part. So when you sign a contract or sign something like this, you know, there is some repercussions if you don't follow the, and not to say that we would probably be a lot nicer than that gentleman, but I don't know. Just to protect us, maybe. Okay. Maybe look into that taxes, too, because, I mean, when, if somebody, if an employee does something where they need to be reimbursed, how do you do it right now? They buy it first, and then they submit a receipt. I approve the receipt, and then our bookkeeper cuts them a check. And that's how I was thinking it. Yes, that's how I was thinking this would work, too. But it doesn't sound like that if it's going to go through payroll. It's really not payroll. They're just cutting it out of the general account to fund the expense. Yes. So it's an expense, not payroll. Okay. But they would cut the, they cut the check for snacks or... ...or... things or craft items that we buy for the library if we're not using the library credit card finance it's an expense it comes out of the expense account rather than additional pay for them no okay because there's there there is verification or a receipt of the

  47. even though you think you couldn't call it back, you know, I had to go to small claim court, and the judgment went against me, so it was a learning lesson on my part. So when you sign a contract or sign something like this, you know, there is some repercussions if you don't follow the, and not to say that we would probably be a lot nicer than that gentleman, but I don't know. Just to protect us, maybe. Okay. Maybe look into that taxes, too, because, I mean, when, if somebody, if an employee does something where they need to be reimbursed, how do you do it right now? They buy it first, and then they submit a receipt. I approve the receipt, and then our bookkeeper cuts them a check. And that's how I was thinking it. Yes, that's how I was thinking this would work, too. But it doesn't sound like that if it's going to go through payroll. It's really not payroll. They're just cutting it out of the general account to fund the expense. Yes. So it's an expense, not payroll. Okay. But they would cut the, they cut the check for snacks or... ...or... things or craft items that we buy for the library if we're not using the library credit card finance it's an expense it comes out of the expense account rather than additional pay for them no okay because there's there there is verification or a receipt of the expense that you you have tracked that you can say oh the tuition was 1750 reimbursement okay some questions i have are just about like the use of the form and maybe as the first time you use it or if you take someone through it you can see if these work out but some of the questions regarding the start date and the end date and then tying the front of the page the application for tuition assistance and then the reimbursement form just seem a little um separated i don't for example want someone to like the first page seems like hey i'm going to start a master's program and that's true but they need to apply for that with every course that they're going to seek reimbursement of the master's program and it should be expected that if they're taking a master's course in the fall semester that that's what you're approving and they will come back with the back side of the paper you know so they can say like this was approved gotcha in june that i take this course in october and here it is january here's my grades i just don't want us to be stuck with oh well i was approved and then i took this class two years later or a slightly different class

  48. additional pay for them no okay because there's there there is verification or a receipt of the expense that you you have tracked that you can say oh the tuition was 1750 reimbursement okay some questions i have are just about like the use of the form and maybe as the first time you use it or if you take someone through it you can see if these work out but some of the questions regarding the start date and the end date and then tying the front of the page the application for tuition assistance and then the reimbursement form just seem a little um separated i don't for example want someone to like the first page seems like hey i'm going to start a master's program and that's true but they need to apply for that with every course that they're going to seek reimbursement of the master's program and it should be expected that if they're taking a master's course in the fall semester that that's what you're approving and they will come back with the back side of the paper you know so they can say like this was approved gotcha in june that i take this course in october and here it is january here's my grades i just don't want us to be stuck with oh well i was approved and then i took this class two years later or a slightly different class because they didn't have the one of the same name or something like that. And so I guess you're approving their degree program, or another thing is their degree program could change during their studies. And so it's a little unclear to me if the dates are the start of their degree program or the start of the course that they're seeking reimbursement and then how that reimbursement and grade request is tied to their original approval request. But that doesn't really have anything to do, I think, with the board approving the policy, just make sure that the forms work out. Start date of course, end date of course, if they're going to have to fill out one of these. Right, right. Yeah, that they know that they have to seek it with each course and that you are approving their course of study as well as their course. Yes. I could even just have a circle for like spring semester, or winter, oh no, every school does it differently. Yeah, it could be three semesters, two semesters, whatever. But it's also just good for you to know when someone requests it that you can think we're going to have to spend that money in January or in September or whenever.

  49. because they didn't have the one of the same name or something like that. And so I guess you're approving their degree program, or another thing is their degree program could change during their studies. And so it's a little unclear to me if the dates are the start of their degree program or the start of the course that they're seeking reimbursement and then how that reimbursement and grade request is tied to their original approval request. But that doesn't really have anything to do, I think, with the board approving the policy, just make sure that the forms work out. Start date of course, end date of course, if they're going to have to fill out one of these. Right, right. Yeah, that they know that they have to seek it with each course and that you are approving their course of study as well as their course. Yes. I could even just have a circle for like spring semester, or winter, oh no, every school does it differently. Yeah, it could be three semesters, two semesters, whatever. But it's also just good for you to know when someone requests it that you can think we're going to have to spend that money in January or in September or whenever. Thank you. Can I add something here? The only other thing about that same number eight, where the payback, if you don't, if you leave it's sooner than a year. and leave it to the hotel where I live here. Um, by when, like how many days are we expecting that if we're going to change that, that might be the time to add. Yeah. OK. Would that matter on the circumstances? Like, you know, somebody kill or, you know, couldn't stay here? Mm-hmm. Yeah, the circumstances would matter. We're pretty reasonable with people. So I think it'd be up to the library's discretion. Yeah. Yeah. Refund if they, I think it depends on the reason you leave, right? Yeah. And we used to be the same way about fines. If there were, you know, kids that didn't have money, then we would have them volunteer here or, you know, so, yeah. Any other feedback you, you don't want suggested motion tonight?

  50. or in September or whenever. Thank you. Can I add something here? The only other thing about that same number eight, where the payback, if you don't, if you leave it's sooner than a year. and leave it to the hotel where I live here. Um, by when, like how many days are we expecting that if we're going to change that, that might be the time to add. Yeah. OK. Would that matter on the circumstances? Like, you know, somebody kill or, you know, couldn't stay here? Mm-hmm. Yeah, the circumstances would matter. We're pretty reasonable with people. So I think it'd be up to the library's discretion. Yeah. Yeah. Refund if they, I think it depends on the reason you leave, right? Yeah. And we used to be the same way about fines. If there were, you know, kids that didn't have money, then we would have them volunteer here or, you know, so, yeah. Any other feedback you, you don't want suggested motion tonight? You can do the motion tonight and then I will follow up with the attorney on taxes and getting money back and then follow up with you next month on the form. I cannot wait till the next month. You want to wait till the next month? Yeah. OK. OK. All right, we'll do that. No items were removed from the consent agenda. information only um adjournment the next regular meeting of the library board will take place on monday august 17th 2026 at 7 30. could i please get a motion to adjourn i'll move to adjourn i'll second all in favor aye thanks we'll jump right to the trust meeting thank you randy hi randy thank you all right welcome to the baldwin public library trust meeting in the rotary donor room this is immediately following our regular board meeting um today is monday july 20th thanks today's monday july 20th um robert will you please call the roll daniel

  51. Any other feedback you, you don't want suggested motion tonight? You can do the motion tonight and then I will follow up with the attorney on taxes and getting money back and then follow up with you next month on the form. I cannot wait till the next month. You want to wait till the next month? Yeah. OK. OK. All right, we'll do that. No items were removed from the consent agenda. information only um adjournment the next regular meeting of the library board will take place on monday august 17th 2026 at 7 30. could i please get a motion to adjourn i'll move to adjourn i'll second all in favor aye thanks we'll jump right to the trust meeting thank you randy hi randy thank you all right welcome to the baldwin public library trust meeting in the rotary donor room this is immediately following our regular board meeting um today is monday july 20th thanks today's monday july 20th um robert will you please call the roll daniel rumple here karen rock here wendy friedman here pam graham here frank paisano here jenny wheeler here thank you robert um first order of business is the general public comment period the library board values public meetings and welcomes your comments on library issues the board respectfully ask that comments be made as concisely as possible we welcome your comments but will not debate items not on the agenda the maximum time for individual speakers should not exceed three minutes seeing none consent agenda all items on the consent agenda are considered routine and will be enacted by one motion and approved by a roll call vote there will be no discussion of these items unless a board member or a citizen so request in which case the item will be removed from the general order of business and considered as the last item under new business. This includes approval of June 15th, 2026 minutes, acceptance of June 2026 receipts of $22,852.67, and approval of June 2026 disbursements of $8,543.93. Would anyone like to remove anything from the consent agenda? No public here. Would someone like to make a motion to approve the consent agenda? I'll move. Go ahead. Go ahead. I'll move to accept the consent agenda.

  52. monday july 20th thanks today's monday july 20th um robert will you please call the roll daniel rumple here karen rock here wendy friedman here pam graham here frank paisano here jenny wheeler here thank you robert um first order of business is the general public comment period the library board values public meetings and welcomes your comments on library issues the board respectfully ask that comments be made as concisely as possible we welcome your comments but will not debate items not on the agenda the maximum time for individual speakers should not exceed three minutes seeing none consent agenda all items on the consent agenda are considered routine and will be enacted by one motion and approved by a roll call vote there will be no discussion of these items unless a board member or a citizen so request in which case the item will be removed from the general order of business and considered as the last item under new business. This includes approval of June 15th, 2026 minutes, acceptance of June 2026 receipts of $22,852.67, and approval of June 2026 disbursements of $8,543.93. Would anyone like to remove anything from the consent agenda? No public here. Would someone like to make a motion to approve the consent agenda? I'll move. Go ahead. Go ahead. I'll move to accept the consent agenda. I'll second. Great. Perfect. Robert. Rumble. Yes. Rock. Yes. Friedman. Yes. Graham. Yes. Paissano. Yes. Wheeler. Yes. All yes. Thank you, Robert. Any new and miscellaneous business? It looks like our endowment's tracking well above the benchmarks right now, so that's always a good thing. So I know we're going to hear from our financial analyst, sometime in the near future. So we'll probably come up with a more comprehensive detailed report at that time once we meet with him. Thanks, Frank. Anything else? All right. The next trust meeting will be held immediately following the next regular meeting of Baldwin Public Library Board of Directors on Monday, August 16, 2026. Could I please get a motion to adjourn? I'll move to adjourn. I'll second. All in favor? Aye. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you.