Meadow Lake Lake Board Meeting May 25, 2023

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Transcript

Click any timestamp to jump the video to that moment. Auto-transcribed; expect occasional errors on proper nouns.

1. 0:00

   Thank you for joining us today for the Meadowlake Lakeboard Business Meeting on May 26th. If we could start with the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. All right. So first we have reviewing the posted meeting minutes. The notices, we're in the packet behind item number two, and we're posted timely in the appropriate locations, and so our meeting is in order. Perfect. And we have public... Thank you, Tom, by the way. Thank you. And we have public comment, so I will open the public comment, and seeing no public, I will close public comment. Next we have approving the business meeting minutes from June 1st. Unless there's any questions, comments, or changes, I would look for a motion to approve. So move. Motion by Lori Rubin. Support. Support by JC Garrison. All in favor? Aye. Aye. All opposed? That does pass. Next we have confirming the expenditure since last review of June 1st, 2022, to May 24th, 2023. Great. So behind item number five in the packet are two documents. One is the actual ledger detail listing, and then a summary, since the ledger can be a little bit confusing to read. So behind item number five in the packet are two documents, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary The summary of the items and expenses, as you can see, the majority of these things are to aqua weed. A few things here and there for Seacrest Wardle. There's one item we noticed that was misallocated here to Gilbert Lake. That was a Gilbert Lake board matter, but it was allocated here, so that'll be corrected. But the rest of them, everything looks in order. Are there any questions or comments? And if not, I'd look for a motion. So moved. Motion by J.C. Garrison. Second. Support by Lori Rubin. All in favor? Aye. Aye. All opposed? That does pass. So next we'll review the 2022 expenses and fund balance report. Revenue, sorry. Item number six. You can see our fund balance is quite healthy at $21,000, almost $22,000.

2. 1:15

   Next we have confirming the expenditure since last review of June 1st, 2022, to May 24th, 2023. Great. So behind item number five in the packet are two documents. One is the actual ledger detail listing, and then a summary, since the ledger can be a little bit confusing to read. So behind item number five in the packet are two documents, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary, and then a summary The summary of the items and expenses, as you can see, the majority of these things are to aqua weed. A few things here and there for Seacrest Wardle. There's one item we noticed that was misallocated here to Gilbert Lake. That was a Gilbert Lake board matter, but it was allocated here, so that'll be corrected. But the rest of them, everything looks in order. Are there any questions or comments? And if not, I'd look for a motion. So moved. Motion by J.C. Garrison. Second. Support by Lori Rubin. All in favor? Aye. Aye. All opposed? That does pass. So next we'll review the 2022 expenses and fund balance report. Revenue, sorry. Item number six. You can see our fund balance is quite healthy at $21,000, almost $22,000. Increased significantly last year from $15,000 for up to $22,000. And we have big plans for that. Are there any questions or comments? Other than the number is high for legal guidance purposes. And that's part of the reason why the upcoming budget will spend that down. We'll see you next time. Bye. Thank you. um do we need to actually confirm that one we don't vote on that we asked us to review so i thought okay thank you so then we also are reviewing the certification of delinquent 2022 assessments to the assessor um behind number seven are the delinquent statement delinquencies from the deputy treasurer they were addressed during this normal cycle of billing and payment last summer and fall which is in accordance with this long-standing resolution of this board delegating authority to act on the delinquencies to the board chairperson

3. 2:30

   You can see our fund balance is quite healthy at $21,000, almost $22,000. Increased significantly last year from $15,000 for up to $22,000. And we have big plans for that. Are there any questions or comments? Other than the number is high for legal guidance purposes. And that's part of the reason why the upcoming budget will spend that down. We'll see you next time. Bye. Thank you. um do we need to actually confirm that one we don't vote on that we asked us to review so i thought okay thank you so then we also are reviewing the certification of delinquent 2022 assessments to the assessor um behind number seven are the delinquent statement delinquencies from the deputy treasurer they were addressed during this normal cycle of billing and payment last summer and fall which is in accordance with this long-standing resolution of this board delegating authority to act on the delinquencies to the board chairperson and um this is just a review for us to confirm the certificate and certify so we do need to vote on this yep so if there's no questions or concerns i would look for a motion on this as well motion by jc garrison second support by laurie rubin all in favor aye aye all opposed that also passes so next way of considering the adoption of the 2023 budget item number eight laurie do you want to talk about this one um we um added a couple variables that we had to skype I mean, I anticipate, just based on the issues we've been having, that our treatment expense may be a bit higher than it's been in previous years. The Clipper treatments run $6,000 to $8,000 normally. So when I talked with Dalton, we're looking at maybe two or three this year so that we may have a higher end expense with the treatment, but we'd also like to address this bridge issue

4. 3:45

   resolution of this board delegating authority to act on the delinquencies to the board chairperson and um this is just a review for us to confirm the certificate and certify so we do need to vote on this yep so if there's no questions or concerns i would look for a motion on this as well motion by jc garrison second support by laurie rubin all in favor aye aye all opposed that also passes so next way of considering the adoption of the 2023 budget item number eight laurie do you want to talk about this one um we um added a couple variables that we had to skype I mean, I anticipate, just based on the issues we've been having, that our treatment expense may be a bit higher than it's been in previous years. The Clipper treatments run $6,000 to $8,000 normally. So when I talked with Dalton, we're looking at maybe two or three this year so that we may have a higher end expense with the treatment, but we'd also like to address this bridge issue that's included on the budget, which is required. We had the inspection done in 2019, I believe, and one of the recommendations is to have this additional weight loading inspection, and that's one of the variables. And then we also have the addition of the insurance policy. And I'm attempting to schedule a dam inspection, which we estimate will be like $3,000 to $5,000. Great. So the dam inspections are occurring on a fairly routine basis, as generally recommended. The last one was in 2017, and it was a lake board expense at that time too. And we do have quotes, competitive quotes, regarding insurance. Lake boards have not previously been insured. as you all know and but due to some circumstances in the last year it's been we recommend insuring the lake board and and its members particularly the riparian representative and so that's included in that budget there too of course i think it's a great idea to have the insurance because um in a

5. 5:00

   but we'd also like to address this bridge issue that's included on the budget, which is required. We had the inspection done in 2019, I believe, and one of the recommendations is to have this additional weight loading inspection, and that's one of the variables. And then we also have the addition of the insurance policy. And I'm attempting to schedule a dam inspection, which we estimate will be like $3,000 to $5,000. Great. So the dam inspections are occurring on a fairly routine basis, as generally recommended. The last one was in 2017, and it was a lake board expense at that time too. And we do have quotes, competitive quotes, regarding insurance. Lake boards have not previously been insured. as you all know and but due to some circumstances in the last year it's been we recommend insuring the lake board and and its members particularly the riparian representative and so that's included in that budget there too of course i think it's a great idea to have the insurance because um in a litigious society with with the fact that frivolous lawsuits can be brought against uh lake boards now and and especially individuals i think it's very important that this lake board as well as the others have that going forward so thank you for organizing i know you did a lot of work with uh with jay oh yeah so thank you for that that's really important does anybody have any questions or comments if not i'd look for a motion so moved motion by lori rubin support support by jc garrison all in favor aye all opposed that does pass is there any new business uh regarding meadow lake no all right hopefully a great season for the lake absolutely so then next it's our last motion i move we adjourn motion by clerk brooke support support by jc garrison all in favor aye all right thank you that thank you