the-compact
Board Of Trustees Wednesday, July 22, 2026 · 78 min

Bloomfield Township Public Library Board of Trustees Meeting on July 21, 2026

Transcript

Click any timestamp to jump the video to that moment. Auto-transcribed; expect occasional errors on proper nouns.

  1. So, I'll be meeting the order. We start typically with, uh, I don't know that I can say anything more impressive than what we've discussed here. Right? Do you have to approve the order of items on the regular and consent agendas? Of course we do. Does anybody, uh, can I get a motion on that? That's moved. A second? Sure. Aye. Uh, anybody want to remove anything? No, no, no, no. Okay. Um, well, I thought that my recap for the use of equipment sales was going to be really impressive. But, yeah, I also now feel upstaged by that person. Um, I, I'm trying to keep my verbal report short because I know we have a lot to get through tonight. But, um, I did want to tell you about the use of equipment sale which was held on Saturday, um, from 10 a.m. to 1 p.m. Personal power for Township residents only. Um, this year the equipment sale included lots of computers, laptops, monitors, tablets, projectors, servers, and a lot of other miscellaneous electronic equipment, various office craft and program supplies, and a lot of other stuff just no longer needed by the library. And our policy is to offer that rent for residents who purchased, who helped us not to keep their tax dollars. The last year the equipment sale was a lot to make. The! So this year's sale was different in that we offered a lot of furniture for sale that's out on the floor to make way for our renovation. And we actually sold quite a bit of it. We sold pretty much everything in the team room. We sold a bunch of red chairs and tables and adult and teen services. We only sold one range of reference shelves, which is one more than I thought we were going to sell. We gave those folks to August 1st to come pick up that furniture because it's big. You know the good books you may have missed display? It's like right in front of somebody bought that. We sold so much stuff. A shovel? Great. Yeah. We made $3,102 and it was a very brisk, especially the first hour, hour and a half. There's about 100 people here going through about this stuff. There are 50 people in line. Where are you storing all the furniture that people bought? We're just storing it on the floor. We've shepherded some stuff into the old business and investing corner.

  2. and a lot of other miscellaneous electronic equipment, various office craft and program supplies, and a lot of other stuff just no longer needed by the library. And our policy is to offer that rent for residents who purchased, who helped us not to keep their tax dollars. The last year the equipment sale was a lot to make. The! So this year's sale was different in that we offered a lot of furniture for sale that's out on the floor to make way for our renovation. And we actually sold quite a bit of it. We sold pretty much everything in the team room. We sold a bunch of red chairs and tables and adult and teen services. We only sold one range of reference shelves, which is one more than I thought we were going to sell. We gave those folks to August 1st to come pick up that furniture because it's big. You know the good books you may have missed display? It's like right in front of somebody bought that. We sold so much stuff. A shovel? Great. Yeah. We made $3,102 and it was a very brisk, especially the first hour, hour and a half. There's about 100 people here going through about this stuff. There are 50 people in line. Where are you storing all the furniture that people bought? We're just storing it on the floor. We've shepherded some stuff into the old business and investing corner. The stuff that we could easily move, but other stuff we're just going to make arrangements with the people in there. Actually, the Bluefield Hills Robotics team bought a bunch of the furniture. They apparently just got a new space, but they didn't have any of the money for furnishings. So we've got a great deal on the furniture. It's great. It takes... So this will remove... items that LDA would have to move out and dispose of, so hopefully we'll do that. I've talked previously about our next chapter library intern, and I wanted to introduce her tonight. She's here with us. Her name is Allison Venerone. Now everyone will stare at you, Allison. Allison is an intern here at the library for the summer. It's a paid internship. It's part of a pilot program that's being run by Larry Neal, who's the director of the Clinton-Macomb Library. We're one of ten libraries participating in this pilot project. The purpose of it is to generate interest in librarianship as a career and develop

  3. We're just storing it on the floor. We've shepherded some stuff into the old business and investing corner. The stuff that we could easily move, but other stuff we're just going to make arrangements with the people in there. Actually, the Bluefield Hills Robotics team bought a bunch of the furniture. They apparently just got a new space, but they didn't have any of the money for furnishings. So we've got a great deal on the furniture. It's great. It takes... So this will remove... items that LDA would have to move out and dispose of, so hopefully we'll do that. I've talked previously about our next chapter library intern, and I wanted to introduce her tonight. She's here with us. Her name is Allison Venerone. Now everyone will stare at you, Allison. Allison is an intern here at the library for the summer. It's a paid internship. It's part of a pilot program that's being run by Larry Neal, who's the director of the Clinton-Macomb Library. We're one of ten libraries participating in this pilot project. The purpose of it is to generate interest in librarianship as a career and develop the next generation of librarians, library workers, and library supporters. So Allison will be learning about all the different departments in the library and generally how a public library runs. And yeah, she's going to have a project that she will work on as well. She is a, just graduated from Bloomfield Hills Schools, and we're going to Michigan State University in the fall. We did this, we ran this just like any job hiring process that we would run, and we received 21 applications and posted. Thank you. Thank you. Thank you for being here. Of course. Great. We wanted to make sure she got a board meeting on her. just two more reminders early voting starts this saturday in the library and i'm not going to go through all the details of who's voting and and my whole scheduling spiel if you're interested you should check the windows and then i just wanted to make sure that you saw on the dates for the board that we do have a budget review session scheduled for next thursday july 30th 10 a.m matt weeding will be on site for that and i will review the preliminary proposed 27-28

  4. pilot project. The purpose of it is to generate interest in librarianship as a career and develop the next generation of librarians, library workers, and library supporters. So Allison will be learning about all the different departments in the library and generally how a public library runs. And yeah, she's going to have a project that she will work on as well. She is a, just graduated from Bloomfield Hills Schools, and we're going to Michigan State University in the fall. We did this, we ran this just like any job hiring process that we would run, and we received 21 applications and posted. Thank you. Thank you. Thank you for being here. Of course. Great. We wanted to make sure she got a board meeting on her. just two more reminders early voting starts this saturday in the library and i'm not going to go through all the details of who's voting and and my whole scheduling spiel if you're interested you should check the windows and then i just wanted to make sure that you saw on the dates for the board that we do have a budget review session scheduled for next thursday july 30th 10 a.m matt weeding will be on site for that and i will review the preliminary proposed 27-28 you can join via teams and just email me if you can't make it are you going to send out a meeting notice yeah thank you and i'll send out the budget as well july 30th um we're not voting on anything so it's it's it's fine okay so moving to the budget the cash disbursements etc the room anybody have any questions i just had one question and that was that um i noticed somewhere oh the um payment to that all surface restoration you you you for the ceiling and um we talked about last at the last meeting so was this a second payment no um i think we talked about it happening yeah we talked but we knew the choice because

  5. 10 a.m matt weeding will be on site for that and i will review the preliminary proposed 27-28 you can join via teams and just email me if you can't make it are you going to send out a meeting notice yeah thank you and i'll send out the budget as well july 30th um we're not voting on anything so it's it's it's fine okay so moving to the budget the cash disbursements etc the room anybody have any questions i just had one question and that was that um i noticed somewhere oh the um payment to that all surface restoration you you you for the ceiling and um we talked about last at the last meeting so was this a second payment no um i think we talked about it happening yeah we talked but we knew the choice because shane made the comment that he had um gotten some quotes right so i think i'm wondering if maybe what we saw last month was one payment and this is another i would have to double check okay i just know that we did talk about this i don't i'm i cannot be sure that it was a quote but they had done the work yeah because this is the last time we had a check for five thousand two hundred that's so this is what was that check number two five six seven yeah so it's it's another time so it's possible that this is a second payment and that it was actually five thousand five hundred dollars yeah yeah i didn't notice that okay okay just so long as that it's good job just so long and we're not double paying them i'll double check okay but our our coding system doesn't allow you to have your invoice twice so sure and these are two check

  6. um i think we talked about it happening yeah we talked but we knew the choice because shane made the comment that he had um gotten some quotes right so i think i'm wondering if maybe what we saw last month was one payment and this is another i would have to double check okay i just know that we did talk about this i don't i'm i cannot be sure that it was a quote but they had done the work yeah because this is the last time we had a check for five thousand two hundred that's so this is what was that check number two five six seven yeah so it's it's another time so it's possible that this is a second payment and that it was actually five thousand five hundred dollars yeah yeah i didn't notice that okay okay just so long as that it's good job just so long and we're not double paying them i'll double check okay but our our coding system doesn't allow you to have your invoice twice so sure and these are two check That was the only thing that stood out for me. I have a few questions on page four. What do we pay LinkedIn for? LinkedIn Learning Resources is an online database where you can learn, like, if you need to take a little class on Excel, or learn some other YouTube tutorials and webinars that you can take to boost professional learning. And get us a certificate. That's for our building automation system that controls the HR system. The roles of our mechanicals, we've seen this with all the sensors, and they sell us this software that we use to change the temperature. I don't have that in my house. I just use a third step. It's an $18,000 price. On the next page, I saw DTE. The payment there was $29,000, which is $5,000 more than you've ever paid for. Oh, it's the highest I've ever seen. I looked at that, because the usage was just a little bit higher than it was last year, but I looked at the price per kilowatt hour from last year, which isn't in this report.

  7. That was the only thing that stood out for me. I have a few questions on page four. What do we pay LinkedIn for? LinkedIn Learning Resources is an online database where you can learn, like, if you need to take a little class on Excel, or learn some other YouTube tutorials and webinars that you can take to boost professional learning. And get us a certificate. That's for our building automation system that controls the HR system. The roles of our mechanicals, we've seen this with all the sensors, and they sell us this software that we use to change the temperature. I don't have that in my house. I just use a third step. It's an $18,000 price. On the next page, I saw DTE. The payment there was $29,000, which is $5,000 more than you've ever paid for. Oh, it's the highest I've ever seen. I looked at that, because the usage was just a little bit higher than it was last year, but I looked at the price per kilowatt hour from last year, which isn't in this report. It was $0.09 last year. It was $0.12 this year. So I think that's what it was really. Well, this, but this period is from May 8th to June 8th. So it was before. Thank you. for all of that no money tom points out too that this is a result of our boilers and our shores reaching their end of life yeah what's my film it's an online resource that has foreign films and other um on page eight which is our you know budget catch up 25 percent through a year i didn't see anything and here we're calling out i think we're in great shape both on the you know the revenue accounts when it comes but the expense side looks really good um on page 10. again this is our investments 3.82 percent on the principal amount of funds which again the increasing interest rates doesn't help us personally but it's going to help us since we're we have a lot of cash uh those are kind of all my thoughts anything else before i suggest the motion so if i may i'll read this one it's on page 11. i will to approve monthly cash disbursements in the form of the

  8. but I looked at the price per kilowatt hour from last year, which isn't in this report. It was $0.09 last year. It was $0.12 this year. So I think that's what it was really. Well, this, but this period is from May 8th to June 8th. So it was before. Thank you. for all of that no money tom points out too that this is a result of our boilers and our shores reaching their end of life yeah what's my film it's an online resource that has foreign films and other um on page eight which is our you know budget catch up 25 percent through a year i didn't see anything and here we're calling out i think we're in great shape both on the you know the revenue accounts when it comes but the expense side looks really good um on page 10. again this is our investments 3.82 percent on the principal amount of funds which again the increasing interest rates doesn't help us personally but it's going to help us since we're we have a lot of cash uh those are kind of all my thoughts anything else before i suggest the motion so if i may i'll read this one it's on page 11. i will to approve monthly cash disbursements in the form of the check numbers noted for a grand total of 673 553.33 in the various sub-tax you go ahead so moved making up the last one and i'll second it all fair okay we didn't extend i was done so we'll call to the public which will be yes yes hi i'm from the staff organizing We have a new one. Right now, as July wraps up, it's Stanley Bubb. He's a very adorable black lab. Let me see if I can find Sarah Bubb, another adult in teen service. She's a page. And then I just got an email if you want a sneak peek of August. It is, drumroll, Suki Quang. So here's Suki. It just came in at 5 something.

  9. read this one it's on page 11. i will to approve monthly cash disbursements in the form of the check numbers noted for a grand total of 673 553.33 in the various sub-tax you go ahead so moved making up the last one and i'll second it all fair okay we didn't extend i was done so we'll call to the public which will be yes yes hi i'm from the staff organizing We have a new one. Right now, as July wraps up, it's Stanley Bubb. He's a very adorable black lab. Let me see if I can find Sarah Bubb, another adult in teen service. She's a page. And then I just got an email if you want a sneak peek of August. It is, drumroll, Suki Quang. So here's Suki. It just came in at 5 something. 922 AM. So I only just got here. And then let me see if I can find family. And then our SOC casualty funds for July and August are going to the Open Literacy Council. Oh, thank you. That's great. That's really great. Thank you. I don't know if there's any un-interrupted, so we're short of the audit. All right. All right. Yeah, the finance committee has reviewed the financials and any exhaustive questions and analysis, but we'll get to here and watch that again. Okay. Very good. All right, thanks, Shane. My name is Alan Panter. I'm a partner at Yo & Yo, and I'm here to present the audit. The materials that you have passed out just a minute ago. You have the bound audited financial statements. You have a presentation, which is also bound right there for you, and I do plan to use that for tonight's tour of the financial statements and the audit, and you do have the governance letter. That's a stapled letter that's distributed with the audit, so you've got all three of those things.

  10. a sneak peek of August. It is, drumroll, Suki Quang. So here's Suki. It just came in at 5 something. 922 AM. So I only just got here. And then let me see if I can find family. And then our SOC casualty funds for July and August are going to the Open Literacy Council. Oh, thank you. That's great. That's really great. Thank you. I don't know if there's any un-interrupted, so we're short of the audit. All right. All right. Yeah, the finance committee has reviewed the financials and any exhaustive questions and analysis, but we'll get to here and watch that again. Okay. Very good. All right, thanks, Shane. My name is Alan Panter. I'm a partner at Yo & Yo, and I'm here to present the audit. The materials that you have passed out just a minute ago. You have the bound audited financial statements. You have a presentation, which is also bound right there for you, and I do plan to use that for tonight's tour of the financial statements and the audit, and you do have the governance letter. That's a stapled letter that's distributed with the audit, so you've got all three of those things. So the audit went very well, as usual. The library was well prepared when we arrived, and we were able to complete our procedures efficiently. I'd like to thank everyone that we've worked with, especially Kathy, who isn't here, but she did a great job her second year. She's really kind of got her arms around everything now, and I understand she's still got a little bit of help from Plant Moran, but nowhere near as much as last year. She really had a lot of things, you know, under control that, you know, last year was really more of a learning curve. So she did a great job. So we'd like to thank her, thank Tara, and for all the assistance that we received. So thank you very much for everything that she did. We really appreciate it. So our audit included an examination of the financial reporting process of internal controls and also certain aspects of legal compliance. I'm pleased to report that based on that consideration we have no written audit findings this year and no suggestions for movement. So after all that consideration we really have nothing to give you in terms of feedback on things that you should have done better or could be doing better. We think that all your processes are in

  11. distributed with the audit, so you've got all three of those things. So the audit went very well, as usual. The library was well prepared when we arrived, and we were able to complete our procedures efficiently. I'd like to thank everyone that we've worked with, especially Kathy, who isn't here, but she did a great job her second year. She's really kind of got her arms around everything now, and I understand she's still got a little bit of help from Plant Moran, but nowhere near as much as last year. She really had a lot of things, you know, under control that, you know, last year was really more of a learning curve. So she did a great job. So we'd like to thank her, thank Tara, and for all the assistance that we received. So thank you very much for everything that she did. We really appreciate it. So our audit included an examination of the financial reporting process of internal controls and also certain aspects of legal compliance. I'm pleased to report that based on that consideration we have no written audit findings this year and no suggestions for movement. So after all that consideration we really have nothing to give you in terms of feedback on things that you should have done better or could be doing better. We think that all your processes are in good shape. No real issues from an audit standpoint. So that's a very positive reflection on management, it's a very positive reflection on the board, and also so it tends to shorten my audit presentation but I don't have a bunch of findings to talk about. So my plan for this evening is to give you some key takeaways from the audit and to answer any questions that you might have. As Shane said we did talk about this in depth at the Finance Committee level but please interrupt me with any questions that you have at any time. So in the presentation document if you would like to look at the first page which is deals with the audit opinion. The purpose of an audit is to give you an opinion on your financial statements, not to detect fraud and not to give assurance on internal control. So it's a very important concept about what it is that we're here to do. We're here to give you an opinion on your financial statements which is what's represented on this slide. So we're giving what's called an un- I'm sorry, I kind of got out of the way it's out of the back there.

  12. done better or could be doing better. We think that all your processes are in good shape. No real issues from an audit standpoint. So that's a very positive reflection on management, it's a very positive reflection on the board, and also so it tends to shorten my audit presentation but I don't have a bunch of findings to talk about. So my plan for this evening is to give you some key takeaways from the audit and to answer any questions that you might have. As Shane said we did talk about this in depth at the Finance Committee level but please interrupt me with any questions that you have at any time. So in the presentation document if you would like to look at the first page which is deals with the audit opinion. The purpose of an audit is to give you an opinion on your financial statements, not to detect fraud and not to give assurance on internal control. So it's a very important concept about what it is that we're here to do. We're here to give you an opinion on your financial statements which is what's represented on this slide. So we're giving what's called an un- I'm sorry, I kind of got out of the way it's out of the back there. So this is our opinion on your financial statements, and we're giving what's called an unmodified or clean opinion that is the best opinion you can get. And it means a couple of things. It means, first of all, the statements are formatted in accordance with generally accepted accounting principles. So in other words, everything that's supposed to be in the statements is there, and also based on the procedures that we perform, the numbers are good. So a modified opinion is definitely what you want to see. The eagle loves it. All right, so the next page is titled the balance sheet. This is a financial statement or a representation of a financial statement that's pulled from your audit. This is a snapshot, a picture as of a point in time as of March 31, 2026. And we're only looking at the general fund here. We did exclude the gift fund, but let's talk about fund balance. So in that one column there, total fund balance, almost $22 million. You can see that it's broken down into some categories here. And those are committed, assigned, and unassigned. So the committed is committed for cash flow. So if you think about March 31 and where that falls in your tax calendar, you've got eight months to go until you levy that tax again on December 1.

  13. So this is our opinion on your financial statements, and we're giving what's called an unmodified or clean opinion that is the best opinion you can get. And it means a couple of things. It means, first of all, the statements are formatted in accordance with generally accepted accounting principles. So in other words, everything that's supposed to be in the statements is there, and also based on the procedures that we perform, the numbers are good. So a modified opinion is definitely what you want to see. The eagle loves it. All right, so the next page is titled the balance sheet. This is a financial statement or a representation of a financial statement that's pulled from your audit. This is a snapshot, a picture as of a point in time as of March 31, 2026. And we're only looking at the general fund here. We did exclude the gift fund, but let's talk about fund balance. So in that one column there, total fund balance, almost $22 million. You can see that it's broken down into some categories here. And those are committed, assigned, and unassigned. So the committed is committed for cash flow. So if you think about March 31 and where that falls in your tax calendar, you've got eight months to go until you levy that tax again on December 1. So if that is eight months of operating. with that committed amount there that's eight months of operating that's kind of set aside this is what we're going to need to operate the next day and then there's also a sign so a sign means this is a this is a statement of purpose this is this is you guys saying what you intend to use this money for there's three things there so there's a compensated absences liability so in other words that that's the amount that you that is owed to employees either as paid we use time off or to be paid on separation so that's that's there that entire liability is there set aside is assigned fund balance there's also you the library provides post-employment benefits and so that liability is set aside in the assigned fund balance as well and also there's about six point eight million dollars of assigned fund balance that's related to capital so that's that has to do with all the projects that you guys have on club coming so six

  14. So if you think about March 31 and where that falls in your tax calendar, you've got eight months to go until you levy that tax again on December 1. So if that is eight months of operating. with that committed amount there that's eight months of operating that's kind of set aside this is what we're going to need to operate the next day and then there's also a sign so a sign means this is a this is a statement of purpose this is this is you guys saying what you intend to use this money for there's three things there so there's a compensated absences liability so in other words that that's the amount that you that is owed to employees either as paid we use time off or to be paid on separation so that's that's there that entire liability is there set aside is assigned fund balance there's also you the library provides post-employment benefits and so that liability is set aside in the assigned fund balance as well and also there's about six point eight million dollars of assigned fund balance that's related to capital so that's that has to do with all the projects that you guys have on club coming so six point eight million and then the unassigned is what's left over so that seven point four million is is simply the portion of fund balance that's not committed or assigned all adds up to that 21 million 977 669 that represents about 275 percent of annual expenditures last year's about 236 so the library has a healthy fund balance it allows for flexibility to push against bad economic times money for capital improvements employee benefits and all right next page a statement of revenues expenditures and changes in fund balance this shows how fund balance changed during the year so i'm going to just point out kind of the bottom line here the net change in fund balance is the third line up from the bottom you can see the fund balance increased by 2.8 million dollars this year how did we get there on the revenue side you can see total revenues ten million seven hundred eighty four thousand that's up from last year by about 397 000 about four percent all of that is property taxes the investment income is down a little bit but 600 000 is still a good

  15. that has to do with all the projects that you guys have on club coming so six point eight million and then the unassigned is what's left over so that seven point four million is is simply the portion of fund balance that's not committed or assigned all adds up to that 21 million 977 669 that represents about 275 percent of annual expenditures last year's about 236 so the library has a healthy fund balance it allows for flexibility to push against bad economic times money for capital improvements employee benefits and all right next page a statement of revenues expenditures and changes in fund balance this shows how fund balance changed during the year so i'm going to just point out kind of the bottom line here the net change in fund balance is the third line up from the bottom you can see the fund balance increased by 2.8 million dollars this year how did we get there on the revenue side you can see total revenues ten million seven hundred eighty four thousand that's up from last year by about 397 000 about four percent all of that is property taxes the investment income is down a little bit but 600 000 is still a good return as as uh as james mentioned interest rates are looking good uh expenditures total expenditures seven million nine hundred eighty one thousand so just a little bit under um eight million dollars dollars that is uh up by only about fifty thousand dollars so uh very minimal uh growth in expenditures year over year which all adds up to that increase in fund balance of about 2.8 all right the next uh couple of pages are graphs the first one is revenues expenditures and fund balance this shows five years year just you of the revenue, the revenues of the blue, the blue bar, the expenditures are kind of, I guess that's orange, I guess. What color would you call that? Peach. Peach? Okay, I like that. Okay, pretty good. And the fund balance is the, I guess that's more orangish. But you can see here, the fund balance going up, you can see the revenues steadily rising, you can see the expenditures pretty steady. In 2022, you guys did have some additional capital,

  16. all of that is property taxes the investment income is down a little bit but 600 000 is still a good return as as uh as james mentioned interest rates are looking good uh expenditures total expenditures seven million nine hundred eighty one thousand so just a little bit under um eight million dollars dollars that is uh up by only about fifty thousand dollars so uh very minimal uh growth in expenditures year over year which all adds up to that increase in fund balance of about 2.8 all right the next uh couple of pages are graphs the first one is revenues expenditures and fund balance this shows five years year just you of the revenue, the revenues of the blue, the blue bar, the expenditures are kind of, I guess that's orange, I guess. What color would you call that? Peach. Peach? Okay, I like that. Okay, pretty good. And the fund balance is the, I guess that's more orangish. But you can see here, the fund balance going up, you can see the revenues steadily rising, you can see the expenditures pretty steady. In 2022, you guys did have some additional capital, and that will show up on the next slide as well. But the fund balance has increased more in the last five years. On the expenditure side, which is the next graph, we've broken down the largest expenditure areas and given kind of a five-year history here. So you can see, of course, that the personnel is your largest cost at the library. And you can see that it's been trending up. But this year it was just, that was down just a little bit. Library materials, facilities and equipment, trending gently up. Other is basically just everything else that's not hard. So you can kind of see that that's sort of minor. And then the capital, you can see that it's been fairly steady, except for 2022 that's kind of an outlier there. It was a big project there. And when you consider inflation, even though you'd be interested in They're flat, they're down. I think this shows the financial discipline that we as a board and management have been particular as an exercise in the last couple of years. Alright, the last thing I have for you is just to talk about the governance letter a little bit.

  17. expenditures pretty steady. In 2022, you guys did have some additional capital, and that will show up on the next slide as well. But the fund balance has increased more in the last five years. On the expenditure side, which is the next graph, we've broken down the largest expenditure areas and given kind of a five-year history here. So you can see, of course, that the personnel is your largest cost at the library. And you can see that it's been trending up. But this year it was just, that was down just a little bit. Library materials, facilities and equipment, trending gently up. Other is basically just everything else that's not hard. So you can kind of see that that's sort of minor. And then the capital, you can see that it's been fairly steady, except for 2022 that's kind of an outlier there. It was a big project there. And when you consider inflation, even though you'd be interested in They're flat, they're down. I think this shows the financial discipline that we as a board and management have been particular as an exercise in the last couple of years. Alright, the last thing I have for you is just to talk about the governance letter a little bit. This is a required communication. We issue it with every audit that we do. It's mostly a form letter, but it doesn't have to be. It communicates any significant issues related to the audit. The letter discloses any estimates that were used in preparing the financial statements, any new accounting standards, which there was one this year, but it really didn't have much effect. Some informational items. It discusses any difficulties or disagreements that we had, which of course there were none of those. Any misstatements that we noted, which there were none of those. And if we had any management letter comments, those would be here as well. So I'm going to have stated before there were none. If you have any questions, this is all I have. Anybody have any questions? Great. Just to make sure everybody knows, we had a ton, but we aren't asked. Yeah. Right. Okay, great. Well, there's a motion to approve the financial statements on page 29. I think we need to approve the financial statements. Two, one or two of you. Sure. Okay. Thank you. Thank you.

  18. This is a required communication. We issue it with every audit that we do. It's mostly a form letter, but it doesn't have to be. It communicates any significant issues related to the audit. The letter discloses any estimates that were used in preparing the financial statements, any new accounting standards, which there was one this year, but it really didn't have much effect. Some informational items. It discusses any difficulties or disagreements that we had, which of course there were none of those. Any misstatements that we noted, which there were none of those. And if we had any management letter comments, those would be here as well. So I'm going to have stated before there were none. If you have any questions, this is all I have. Anybody have any questions? Great. Just to make sure everybody knows, we had a ton, but we aren't asked. Yeah. Right. Okay, great. Well, there's a motion to approve the financial statements on page 29. I think we need to approve the financial statements. Two, one or two of you. Sure. Okay. Thank you. Thank you. i move to accept the fiscal year 2526 auto report as presented based on five second in favor all right thank you thank you very much i want to thank alan for and his team for their professionalism and their expertise um as you said it did go really well we all just worked together really majorly and it was a really good process um and both kathy as well and all the department heads um have a part to play and they all of us have a part to play thank you i don't think there are any more animals coming right right yeah i'm gonna i'm gonna i'm gonna breathe in the hallway here i don't know what you're gonna find out there i know lions the time is an eagle well thank you so much i appreciate you guys very much all right thank you all right thank you have a good night thanks for being here appreciate it all right well our next guest is aaron phillips of mccarthy and smith and he's

  19. i move to accept the fiscal year 2526 auto report as presented based on five second in favor all right thank you thank you very much i want to thank alan for and his team for their professionalism and their expertise um as you said it did go really well we all just worked together really majorly and it was a really good process um and both kathy as well and all the department heads um have a part to play and they all of us have a part to play thank you i don't think there are any more animals coming right right yeah i'm gonna i'm gonna i'm gonna breathe in the hallway here i don't know what you're gonna find out there i know lions the time is an eagle well thank you so much i appreciate you guys very much all right thank you all right thank you have a good night thanks for being here appreciate it all right well our next guest is aaron phillips of mccarthy and smith and he's this is the handsome young man you've met online online in person he's already a star so aaron is with mccarthy and smith and he is our construction manager project director thank you thanks working with aaron since the beginning of the year and he's been a really important part of the team as we work for um knowing how much this project is going to cost and then who's going to be in charge of it um i shared a lot of information in the memo that i included in the in the packet um yeah i think it's on page 84 i believe that's where the memo starts and then all the rest of the information is from aaron and um i'm going to turn it over to aaron and he's going to walk us through the process and explain all these big numbers and compete with that eagle for yeah that's right i'll speak i'll speak loudly um good evening thanks for having me um really excited about the project ready ready to get started here um this was a big push and it took the whole team to get to this

  20. appreciate it all right well our next guest is aaron phillips of mccarthy and smith and he's this is the handsome young man you've met online online in person he's already a star so aaron is with mccarthy and smith and he is our construction manager project director thank you thanks working with aaron since the beginning of the year and he's been a really important part of the team as we work for um knowing how much this project is going to cost and then who's going to be in charge of it um i shared a lot of information in the memo that i included in the in the packet um yeah i think it's on page 84 i believe that's where the memo starts and then all the rest of the information is from aaron and um i'm going to turn it over to aaron and he's going to walk us through the process and explain all these big numbers and compete with that eagle for yeah that's right i'll speak i'll speak loudly um good evening thanks for having me um really excited about the project ready ready to get started here um this was a big push and it took the whole team to get to this point um tara and catherine and the rest of the team is along with c2a they've done an outstanding job so really cohesive project team which is a great kickstart to a project so um tonight please feel free to interrupt me i don't want to take things too quickly too slowly so if you if you got it say yep move on if you want me to hang tight have some questions feel free to chime in please so um i'll start with a little bit of the history how how bids come to be how the process works and then go over the go over the bid results which we're very pleased with so what we do we as McCarthy Smith as your construction manager take the drawings and the specifications that we've been working with C2AE on for several months and we build bid packages out so there's 15 unique bid divisions spread across this project ranging from painting and HVAC and plumbing electrical so on and so forth so each of those bid divisions we write a scope of work for bidding contractors to follow so when we receive those bids all the bids are apples to apples so we don't have to do a cross comparison of well this painter picked up this but they didn't pick up this item so

  21. ready ready to get started here um this was a big push and it took the whole team to get to this point um tara and catherine and the rest of the team is along with c2a they've done an outstanding job so really cohesive project team which is a great kickstart to a project so um tonight please feel free to interrupt me i don't want to take things too quickly too slowly so if you if you got it say yep move on if you want me to hang tight have some questions feel free to chime in please so um i'll start with a little bit of the history how how bids come to be how the process works and then go over the go over the bid results which we're very pleased with so what we do we as McCarthy Smith as your construction manager take the drawings and the specifications that we've been working with C2AE on for several months and we build bid packages out so there's 15 unique bid divisions spread across this project ranging from painting and HVAC and plumbing electrical so on and so forth so each of those bid divisions we write a scope of work for bidding contractors to follow so when we receive those bids all the bids are apples to apples so we don't have to do a cross comparison of well this painter picked up this but they didn't pick up this item so it makes our analyzation of the bids that much easier and that lends itself to make sure we have a complete package when you build it and in essence that comprises your GMP which is your guaranteed maximum product so so the package was issued in late May it went out to over 500 contractors on a program called building connected 563 568 out of those 568 points of contact several of those were plan rooms a plan room think about it's kind of a distribution set They take all sorts of projects within the state of Michigan and surrounding region, Midwest region, and then distribute those to their plan holders, which is usually a subscription-based. So the net that we're casting is gigantic. It's thousands of companies. What we do in our area with contractors that specifically follow our work and this type of project, institutional, municipal type work,

  22. comparison of well this painter picked up this but they didn't pick up this item so it makes our analyzation of the bids that much easier and that lends itself to make sure we have a complete package when you build it and in essence that comprises your GMP which is your guaranteed maximum product so so the package was issued in late May it went out to over 500 contractors on a program called building connected 563 568 out of those 568 points of contact several of those were plan rooms a plan room think about it's kind of a distribution set They take all sorts of projects within the state of Michigan and surrounding region, Midwest region, and then distribute those to their plan holders, which is usually a subscription-based. So the net that we're casting is gigantic. It's thousands of companies. What we do in our area with contractors that specifically follow our work and this type of project, institutional, municipal type work, we, old-school telephone, pick up the phone, call them. It's solicitation, right? It's leaning on relationships. It's emailing folks. It's building that excitement about the project, making sure that people are aware of the project. Because what we want, we want a large funnel of bids. The larger funnel of bids means more competitive bids so that come day of bid, they're very favorable is the goal. And what we'll see here today absolutely was very favorable day of bid. Sir? Aaron, have you, like all these are, you know, you got plumbers, you got painters, you got other people. Did you pre-select these, you know, for you all bid here, you all bid here, or do they click on what they want to bid? It is, that's a great question. Most companies, so if you're a plumber, you're bidding on plumbing. If you're a painter, you're bidding on painting. So those get distributed, the net is cast to all the players across all categories of work. This is aangs grander book. You're a kid. We're all to have a job. some companies bid multiple things so there's there's some painters that also do tile work there's some HVAC companies that also do plumbing work so they get to hand select what what they want to bid but we're not we're not reaching out

  23. we, old-school telephone, pick up the phone, call them. It's solicitation, right? It's leaning on relationships. It's emailing folks. It's building that excitement about the project, making sure that people are aware of the project. Because what we want, we want a large funnel of bids. The larger funnel of bids means more competitive bids so that come day of bid, they're very favorable is the goal. And what we'll see here today absolutely was very favorable day of bid. Sir? Aaron, have you, like all these are, you know, you got plumbers, you got painters, you got other people. Did you pre-select these, you know, for you all bid here, you all bid here, or do they click on what they want to bid? It is, that's a great question. Most companies, so if you're a plumber, you're bidding on plumbing. If you're a painter, you're bidding on painting. So those get distributed, the net is cast to all the players across all categories of work. This is aangs grander book. You're a kid. We're all to have a job. some companies bid multiple things so there's there's some painters that also do tile work there's some HVAC companies that also do plumbing work so they get to hand select what what they want to bid but we're not we're not reaching out to general contractors we did yep yeah 15 different big divisions that people yeah yeah pretty close so 15 different categories that people can select and say ooh Bloomfield Township Public Library has a plumbing package let's take a look at this plumbing package so that our scope of work outlines here's all of the things that you're going to be responsible for in correlation with this set of drawings and the set of specification manual they then submit the bid for plumbing so yeah great question correct correct yeah so we manage the overall process of construction and I personally write all the scopes of work for each of the bidding contractors to bid on so no great great questions there so David comes up it's kind of fun it's a fun day it's it's broadcast through zoom meeting so it's recorded live interested bidders can be in attendance I don't recall how many bidders were in attendance but most of the companies were on here because they're excited too right they put hours and hours and hours into estimating a project

  24. to hand select what what they want to bid but we're not we're not reaching out to general contractors we did yep yeah 15 different big divisions that people yeah yeah pretty close so 15 different categories that people can select and say ooh Bloomfield Township Public Library has a plumbing package let's take a look at this plumbing package so that our scope of work outlines here's all of the things that you're going to be responsible for in correlation with this set of drawings and the set of specification manual they then submit the bid for plumbing so yeah great question correct correct yeah so we manage the overall process of construction and I personally write all the scopes of work for each of the bidding contractors to bid on so no great great questions there so David comes up it's kind of fun it's a fun day it's it's broadcast through zoom meeting so it's recorded live interested bidders can be in attendance I don't recall how many bidders were in attendance but most of the companies were on here because they're excited too right they put hours and hours and hours into estimating a project and a lot of them want to see how it turns out so building connected we're able to open it up it auto tabulates the bids so you can when we open up painting for instance it auto calculates the low bid the high bid we read those aloud and they go to the next category doesn't stop there though right just because the low bidder is red low doesn't mean they're the right contractor for the job so that's where the fun part comes in conduct what's called post bid interviews with selected contractors typically it's the apparent low bidders but sometimes we go to the next little bit in this case we did have one one company the the painting contractor that was red low we knew their work they did not perform great on another project thus we decided and I called them said hey let's work on your performance make perhaps on a smaller project in the future but we decided to move to the next contractor based on performance issues which we've worked with before they'll do an outstanding job so we're recommending them so post-bid interviews C2AE the architect our project team Taryn Catherine were on maybe you were on a couple you attending when possible but it's really the the

  25. and a lot of them want to see how it turns out so building connected we're able to open it up it auto tabulates the bids so you can when we open up painting for instance it auto calculates the low bid the high bid we read those aloud and they go to the next category doesn't stop there though right just because the low bidder is red low doesn't mean they're the right contractor for the job so that's where the fun part comes in conduct what's called post bid interviews with selected contractors typically it's the apparent low bidders but sometimes we go to the next little bit in this case we did have one one company the the painting contractor that was red low we knew their work they did not perform great on another project thus we decided and I called them said hey let's work on your performance make perhaps on a smaller project in the future but we decided to move to the next contractor based on performance issues which we've worked with before they'll do an outstanding job so we're recommending them so post-bid interviews C2AE the architect our project team Taryn Catherine were on maybe you were on a couple you attending when possible but it's really the the meat potatoes of it is the architecture firm and we as a construction manager to make sure that all bids are appropriate they have captured a complete scope of work they have the appropriate staffing required they can meet the schedule work so you you et cetera et cetera um once post-bid interviews are conducted we then package this uh this package that you have and have sent over and um and hopefully you've had a chance to review it but we'll go over it in a high level of detail uh tonight so that's kind of the background of how we got to where we are any questions with that process is there um making sure that they're bonded insured is that all absolutely 100 yeah so uh with with the bond they they owe a bid bond which means their bid is they're standing behind their bid they can't bail out between now and the time that it's approved that's an important component and then all bids as you'll see um we've we've selected uh what's called it's a performance labor and material bond and we follow state of michigan guidelines right fifty thousand dollars are over it's it's there's a risk factor um that we consider um so any contracts that we're planning on issuing underneath fifty thousand dollars the risk

  26. maybe you were on a couple you attending when possible but it's really the the meat potatoes of it is the architecture firm and we as a construction manager to make sure that all bids are appropriate they have captured a complete scope of work they have the appropriate staffing required they can meet the schedule work so you you et cetera et cetera um once post-bid interviews are conducted we then package this uh this package that you have and have sent over and um and hopefully you've had a chance to review it but we'll go over it in a high level of detail uh tonight so that's kind of the background of how we got to where we are any questions with that process is there um making sure that they're bonded insured is that all absolutely 100 yeah so uh with with the bond they they owe a bid bond which means their bid is they're standing behind their bid they can't bail out between now and the time that it's approved that's an important component and then all bids as you'll see um we've we've selected uh what's called it's a performance labor and material bond and we follow state of michigan guidelines right fifty thousand dollars are over it's it's there's a risk factor um that we consider um so any contracts that we're planning on issuing underneath fifty thousand dollars the risk is not there to necessitate a performance labor and material bond thus it's waived however that said if we had never worked with a company before and it was a higher amount of contract we might suggest that just for our protection and your protection for that pulling that bond but um but to answer your question though all all of that is vetted and made sure all appropriate insurances and bonds can be completed yes ma'am um i have a quick question So let's say it is the carpet. Do you give them a time frame? So obviously they're not going to be the first person, so they might be 10 months out. Absolutely. So what we did was issue a milestone schedule with the bid package. So as they're analyzing their bid and they're looking at, okay, how are we going to build this? We've told them, hey, this is the build cycle. There's three distinct phases within this project. Phase three falls in, you know, carpet, for your example, falls like next June. Well, they need to consider material escalation charges. They need to consider staffing costs, right? A lot of these companies are union contracts. So they may have union wage rate increases first or second quarter of 27.

  27. we consider um so any contracts that we're planning on issuing underneath fifty thousand dollars the risk is not there to necessitate a performance labor and material bond thus it's waived however that said if we had never worked with a company before and it was a higher amount of contract we might suggest that just for our protection and your protection for that pulling that bond but um but to answer your question though all all of that is vetted and made sure all appropriate insurances and bonds can be completed yes ma'am um i have a quick question So let's say it is the carpet. Do you give them a time frame? So obviously they're not going to be the first person, so they might be 10 months out. Absolutely. So what we did was issue a milestone schedule with the bid package. So as they're analyzing their bid and they're looking at, okay, how are we going to build this? We've told them, hey, this is the build cycle. There's three distinct phases within this project. Phase three falls in, you know, carpet, for your example, falls like next June. Well, they need to consider material escalation charges. They need to consider staffing costs, right? A lot of these companies are union contracts. So they may have union wage rate increases first or second quarter of 27. They need to take that into account. So no one can come back and say, Aaron, we're installing carpet in June. Yeah, you are. That was included in your bid. So there's no coming back and asking for extras based upon a schedule. Now, if we decided, hey, we're not starting until November and the entire schedule shifts, that's a different situation. And they have some leeway if for some reason there's a snafu. Sure. So the timeline is off. Yep. Okay. Yeah, there's some flow time in the schedule itself. We're talking drastic changes for whatever reason, but I don't anticipate any drastic changes. Thank you. Yep. So now the meat and potatoes are the bid. The package, I believe, starts on page 86, my letter of your package, if you'd like to follow along. The page I'm going to really highlight today is page 91 in your packet, and that's the 11 by 17 page that I've handed out. It's a big sheet with a lot of numbers on it, thus I've printed off 11 by 17, so hopefully that makes it a little bit easier to review. So the top table is, I'll use some terms tonight, hard construction.

  28. So they may have union wage rate increases first or second quarter of 27. They need to take that into account. So no one can come back and say, Aaron, we're installing carpet in June. Yeah, you are. That was included in your bid. So there's no coming back and asking for extras based upon a schedule. Now, if we decided, hey, we're not starting until November and the entire schedule shifts, that's a different situation. And they have some leeway if for some reason there's a snafu. Sure. So the timeline is off. Yep. Okay. Yeah, there's some flow time in the schedule itself. We're talking drastic changes for whatever reason, but I don't anticipate any drastic changes. Thank you. Yep. So now the meat and potatoes are the bid. The package, I believe, starts on page 86, my letter of your package, if you'd like to follow along. The page I'm going to really highlight today is page 91 in your packet, and that's the 11 by 17 page that I've handed out. It's a big sheet with a lot of numbers on it, thus I've printed off 11 by 17, so hopefully that makes it a little bit easier to review. So the top table is, I'll use some terms tonight, hard construction. Hard construction is if you were to go out and hire these folks directly on your own, there's no architecture fees, there's no construction management fees, it's just sheer hard construction costs. These are the bid numbers. So as you can see on the bidder information on the far right three columns, this gives a bid division description, the name of the bid itself, starting with selective demolition, the recommended contractor, based on the bid numbers, so those are all listed here. In the base bid columns, that's in the light blue in the middle, we have base bid column, which that's, again, pretty self-explanatory, and that's their base bid number. Their performance, labor, and material bond number, and again, form of insurance. And I can highlight that. I like explaining in terms of maybe a positive way, and this is far-fetched, but it's... example dki international they have a office lottery pool they all win the lottery and the doors they all go to australia for vacation never come back the project doesn't get done the bonding company of dki international would step in complete the projected contract work

  29. So the top table is, I'll use some terms tonight, hard construction. Hard construction is if you were to go out and hire these folks directly on your own, there's no architecture fees, there's no construction management fees, it's just sheer hard construction costs. These are the bid numbers. So as you can see on the bidder information on the far right three columns, this gives a bid division description, the name of the bid itself, starting with selective demolition, the recommended contractor, based on the bid numbers, so those are all listed here. In the base bid columns, that's in the light blue in the middle, we have base bid column, which that's, again, pretty self-explanatory, and that's their base bid number. Their performance, labor, and material bond number, and again, form of insurance. And I can highlight that. I like explaining in terms of maybe a positive way, and this is far-fetched, but it's... example dki international they have a office lottery pool they all win the lottery and the doors they all go to australia for vacation never come back the project doesn't get done the bonding company of dki international would step in complete the projected contract work at the bonding company's expense to cover the completed project get it done at no additional cost to mccarthy and smith or the library so it's a it's a it's a performance labor and material bond uh the total base bid is in the column there as you will see there is no accepted va de uh va is voluntary alternate so those are ideas that perhaps a company brought to the table that said hey we could save money by doing x y and z or value engineering hey we have a different type of material that we're proposing on using that could save money or add money there were zero included in this so the total base bids add up to the total award recommendation under the bidding summary to the right of total award recommendation column is the number of bidders and i do want to highlight this the number of bidders as you can see if you go to the bottom of that uh bottom of that column we had 70 total bid which is awesome uh today's market it is certainly not a total bid that we are going to take the top of that uh uh uh uh uh

  30. the bonding company of dki international would step in complete the projected contract work at the bonding company's expense to cover the completed project get it done at no additional cost to mccarthy and smith or the library so it's a it's a it's a performance labor and material bond uh the total base bid is in the column there as you will see there is no accepted va de uh va is voluntary alternate so those are ideas that perhaps a company brought to the table that said hey we could save money by doing x y and z or value engineering hey we have a different type of material that we're proposing on using that could save money or add money there were zero included in this so the total base bids add up to the total award recommendation under the bidding summary to the right of total award recommendation column is the number of bidders and i do want to highlight this the number of bidders as you can see if you go to the bottom of that uh bottom of that column we had 70 total bid which is awesome uh today's market it is certainly not a total bid that we are going to take the top of that uh uh uh uh uh buyers market. I'm happy with seeing three to four on day a bid. We're averaging five. Some of the really larger scopes of work, i.e. carpentry general trades, HVAC, electrical, those are, carpentry general trades was not, there were nine bidders, which is phenomenal. Those categories are typically much less. A couple of reasons for this. Number one, great set of drawings. I can't say that enough. C2AE did an outstanding job. Bidding contractors nowadays, if a project is not put together well, if it's, if there's a lot of discrepancies in the drawings and specifications, they're going to scrap it, go to the next project that's on their bid table, ready to bid it. Two, the timeline. We position the project to start off, off season, starting in September. Summer months are the heaviest for construction. So you're going to be paying a premium for that. We made a conscious decision back in the winter to make that shift, to start in September, to allow two things. One, C2AE to finish the drawings and the specifications in a timely manner. And two, it made sense with

  31. buyers market. I'm happy with seeing three to four on day a bid. We're averaging five. Some of the really larger scopes of work, i.e. carpentry general trades, HVAC, electrical, those are, carpentry general trades was not, there were nine bidders, which is phenomenal. Those categories are typically much less. A couple of reasons for this. Number one, great set of drawings. I can't say that enough. C2AE did an outstanding job. Bidding contractors nowadays, if a project is not put together well, if it's, if there's a lot of discrepancies in the drawings and specifications, they're going to scrap it, go to the next project that's on their bid table, ready to bid it. Two, the timeline. We position the project to start off, off season, starting in September. Summer months are the heaviest for construction. So you're going to be paying a premium for that. We made a conscious decision back in the winter to make that shift, to start in September, to allow two things. One, C2AE to finish the drawings and the specifications in a timely manner. And two, it made sense with this timeline to start in September when folks are looking for work. So that lends itself, that makes that appeal that much better for contractors bidding on the work. They need a place for folks to go after the summer peak. So great, great total number of bids, 70. The high and the low range of bid, I'd like to show this just to show that funnel that I was talking about. So the low range of bids was just under $3 million. The high range was at $4.9. So a fairly tight-knit group of bids. Although on the higher end, it starts getting close to $5 million, which would have been in, you know, that's a budget crunch type thing, right? So that sheer number of bids lended itself to pretty competitive bids on that lower end. Two asterisks here underneath the big box top table. The first asterisk is, this says second low bid. If you see bid division 120 painting, DTS contracting, this was the illustration I made mention earlier. The low contract, again, had some previous performance issues. And you'll see that on the big tabulations at the back of the package, we provide all of the bids from day of bid. You'll see that they are not the low bid, thus the reason why.

  32. to finish the drawings and the specifications in a timely manner. And two, it made sense with this timeline to start in September when folks are looking for work. So that lends itself, that makes that appeal that much better for contractors bidding on the work. They need a place for folks to go after the summer peak. So great, great total number of bids, 70. The high and the low range of bid, I'd like to show this just to show that funnel that I was talking about. So the low range of bids was just under $3 million. The high range was at $4.9. So a fairly tight-knit group of bids. Although on the higher end, it starts getting close to $5 million, which would have been in, you know, that's a budget crunch type thing, right? So that sheer number of bids lended itself to pretty competitive bids on that lower end. Two asterisks here underneath the big box top table. The first asterisk is, this says second low bid. If you see bid division 120 painting, DTS contracting, this was the illustration I made mention earlier. The low contract, again, had some previous performance issues. And you'll see that on the big tabulations at the back of the package, we provide all of the bids from day of bid. You'll see that they are not the low bid, thus the reason why. And we've used DTS for several decades within our company. They do wonderful work. And then long mechanical, bid division 140. Long mechanical provided a bid for both plumbing and HVAC. They call it a combined bid. So what appears to be the highest bid in plumbing is actually when you do the math, they're the lowest bid when you perform the math between... the plumbing and the HVAC. Great contractor. They just completed with us Grosse Pointe Public Library, multiple renovations at those two branches, at three branches. So great company there. And again, not to pick on either of them, but all of these companies we've done a great amount of work with stand behind them 100%. That's why we're recommending them for award tonight. So any questions up top? On these, the whole top section? Yes, sir. I got a couple. There's only one bid on steel. Why is that? It's a very small scope. So they were supplying some lentils, some steel angle. It wasn't the most attractive bid package, but we made the conscious decision to open it on day of

  33. You'll see that they are not the low bid, thus the reason why. And we've used DTS for several decades within our company. They do wonderful work. And then long mechanical, bid division 140. Long mechanical provided a bid for both plumbing and HVAC. They call it a combined bid. So what appears to be the highest bid in plumbing is actually when you do the math, they're the lowest bid when you perform the math between... the plumbing and the HVAC. Great contractor. They just completed with us Grosse Pointe Public Library, multiple renovations at those two branches, at three branches. So great company there. And again, not to pick on either of them, but all of these companies we've done a great amount of work with stand behind them 100%. That's why we're recommending them for award tonight. So any questions up top? On these, the whole top section? Yes, sir. I got a couple. There's only one bid on steel. Why is that? It's a very small scope. So they were supplying some lentils, some steel angle. It wasn't the most attractive bid package, but we made the conscious decision to open it on day of bid. We can extend bids sometimes if we only have a single bid, but strategically what that can do sometimes is alert other contractors. Ooh, they only have one bidder. Let's, let's increase our price a little bit. So most competitive day of bid is the original day of bid. So we wanted to make sure that we got that. We could have always rejected that cost if it was too high, but we went back and cross check the, uh, the estimates and it fell in line with those estimates. I see. Not once did you accept the lowest bid. Can you talk about that? I'm sorry? Not once did you accept the lowest bid. the lowest bid oh we did all of them except for bid division 120 painting is that because you're adding the bond if you compare the um correct you're saying the low range yeah the low range i just take on um base bid because it throws off your numbers if you add in which ones do you add in with a bond which ones do you not add in with a bond so we just take that as a low uh the low base bid range uh sure so the so if you take uh the two low bids um with plumbing and hvac and total

  34. It wasn't the most attractive bid package, but we made the conscious decision to open it on day of bid. We can extend bids sometimes if we only have a single bid, but strategically what that can do sometimes is alert other contractors. Ooh, they only have one bidder. Let's, let's increase our price a little bit. So most competitive day of bid is the original day of bid. So we wanted to make sure that we got that. We could have always rejected that cost if it was too high, but we went back and cross check the, uh, the estimates and it fell in line with those estimates. I see. Not once did you accept the lowest bid. Can you talk about that? I'm sorry? Not once did you accept the lowest bid. the lowest bid oh we did all of them except for bid division 120 painting is that because you're adding the bond if you compare the um correct you're saying the low range yeah the low range i just take on um base bid because it throws off your numbers if you add in which ones do you add in with a bond which ones do you not add in with a bond so we just take that as a low uh the low base bid range uh sure so the so if you take uh the two low bids um with plumbing and hvac and total those up right um so here i'll actually we'll use the true examples here so in the board in the package in the in the uh oh i see so you zeroed out the other one we see so dickerson mechanical does that make sense okay gotcha i mean some of these are pretty tight as you say but some of these have hundreds of thousands of dollars of delta is that good it can be so it's strategic um bidders can bid right wrong or indifferent they can bid whatever they like to bid um that's why we vet these post-bid interviews are making sure that everyone has a solid bid um some people's backlogs are big they can throw a bit out there see if it sticks if there's not a ton of they don't know competition until the day of it until the opening So yeah, there's some large deltas, but that's, again, that's the low and the high range. So there's a lot of baits between that that are a smaller delta between each cost. Yes, sir.

  35. base bid range uh sure so the so if you take uh the two low bids um with plumbing and hvac and total those up right um so here i'll actually we'll use the true examples here so in the board in the package in the in the uh oh i see so you zeroed out the other one we see so dickerson mechanical does that make sense okay gotcha i mean some of these are pretty tight as you say but some of these have hundreds of thousands of dollars of delta is that good it can be so it's strategic um bidders can bid right wrong or indifferent they can bid whatever they like to bid um that's why we vet these post-bid interviews are making sure that everyone has a solid bid um some people's backlogs are big they can throw a bit out there see if it sticks if there's not a ton of they don't know competition until the day of it until the opening So yeah, there's some large deltas, but that's, again, that's the low and the high range. So there's a lot of baits between that that are a smaller delta between each cost. Yes, sir. Any other questions on hard construction? Okay. Bottom section is pretty straightforward. This is the construction GMP, so this adds in our fees, McCarthy and Smith fees, and some other costs. And I'll walk us through this table. So we have hard construction award recommendation. That totals that $3,018,000 number I'm rounding, which correlates to that table above. Construction manager fees and costs. And these are all rates and lump sums, including our original proposal to Terra, which in turn are a little bit lower than anticipated based on the RFP response, because I think the original hard construction budget was over $4 million or $4.5 million. So that's the good news. When the overall competitiveness numbers dropped, so did our cost, which is great for you all as the project. Pre-construction services, that's a lump sum fee. That's basically all of the design estimating, the coordination, et cetera, that leads up to this point. That's a lump sum fee of $25,000. General conditions budget. This is also included in the package. I'm not going to go line by line. General conditions are...

  36. Any other questions on hard construction? Okay. Bottom section is pretty straightforward. This is the construction GMP, so this adds in our fees, McCarthy and Smith fees, and some other costs. And I'll walk us through this table. So we have hard construction award recommendation. That totals that $3,018,000 number I'm rounding, which correlates to that table above. Construction manager fees and costs. And these are all rates and lump sums, including our original proposal to Terra, which in turn are a little bit lower than anticipated based on the RFP response, because I think the original hard construction budget was over $4 million or $4.5 million. So that's the good news. When the overall competitiveness numbers dropped, so did our cost, which is great for you all as the project. Pre-construction services, that's a lump sum fee. That's basically all of the design estimating, the coordination, et cetera, that leads up to this point. That's a lump sum fee of $25,000. General conditions budget. This is also included in the package. I'm not going to go line by line. General conditions are... like port-a-johns, temporary fencing, temporary walls, temporary floor covering, things that necessitate construction that go into the construction but it's not something tangible that you as a as a library walk away with. And that's a budget line item. It's not we don't put an ad fee on top of those. A port-a-john is a port-a-john. We're not going to go crazy with the number of port-a-johns but it's just a pass-through cost but we keep track of that and that's a budget that we associate with this project at $209,000. At the end of the day if you don't use it you get it back. The money, correct. You don't want the port-a-johns back. We'll just we'll just keep those rented. The CMV. Sure. It could but we would have that we would have that conversation prior to pulling the you know doing anything like that correct. So for instance if an example if the project team decided hey you know what we need a fence over the around the entire perimeter of the library again not going to happen as a far-fetched example I didn't include a fence around the entire perimeter of the library because it doesn't make sense

  37. like port-a-johns, temporary fencing, temporary walls, temporary floor covering, things that necessitate construction that go into the construction but it's not something tangible that you as a as a library walk away with. And that's a budget line item. It's not we don't put an ad fee on top of those. A port-a-john is a port-a-john. We're not going to go crazy with the number of port-a-johns but it's just a pass-through cost but we keep track of that and that's a budget that we associate with this project at $209,000. At the end of the day if you don't use it you get it back. The money, correct. You don't want the port-a-johns back. We'll just we'll just keep those rented. The CMV. Sure. It could but we would have that we would have that conversation prior to pulling the you know doing anything like that correct. So for instance if an example if the project team decided hey you know what we need a fence over the around the entire perimeter of the library again not going to happen as a far-fetched example I didn't include a fence around the entire perimeter of the library because it doesn't make sense that would be an example we would have a conversation with Tara and Catherine first and say time out do we really need a fence around the entire perimeter of the library is there a different way we can accommodate a need without having to go to that level we'll do that first. So, 9.5 times out of 10, we're not spending that total amount. Just concerned about any elasticity in some of these numbers. Correct. Yeah, it could happen to answer your question, absolutely. It could go up, but you're hiring us as your construction manager to be an advocate for you. And all these costs are fully transparent, right? So with this type of setup, it's open book. You get to see on a monthly basis, we have two port-a-johns rented, just like you were reviewing earlier your check run. All of those checks are incorporated in a cost control book, so you get to see what we're spending, why we're spending, how we're spending. But does that answer your question? Yeah, it does. Typically, do you meet with Tara, Kathryn, quarterly, monthly, something like, we're running correctly, we're exceeding something here, we're matching, so that there are fewer surprises?

  38. I didn't include a fence around the entire perimeter of the library because it doesn't make sense that would be an example we would have a conversation with Tara and Catherine first and say time out do we really need a fence around the entire perimeter of the library is there a different way we can accommodate a need without having to go to that level we'll do that first. So, 9.5 times out of 10, we're not spending that total amount. Just concerned about any elasticity in some of these numbers. Correct. Yeah, it could happen to answer your question, absolutely. It could go up, but you're hiring us as your construction manager to be an advocate for you. And all these costs are fully transparent, right? So with this type of setup, it's open book. You get to see on a monthly basis, we have two port-a-johns rented, just like you were reviewing earlier your check run. All of those checks are incorporated in a cost control book, so you get to see what we're spending, why we're spending, how we're spending. But does that answer your question? Yeah, it does. Typically, do you meet with Tara, Kathryn, quarterly, monthly, something like, we're running correctly, we're exceeding something here, we're matching, so that there are fewer surprises? Absolutely. So we have a weekly owner, architect, construction manager meeting. We go over all contingencies. That's a chunk of our, the two big chunks are schedule, quality, and cost. Those three things comprise the bulk of our meeting. Now I wait a minute. Like a follow up. Once the student or whatever, one of the other things comes from going back up or everything from awesome design, You like them the different archives are magic players you're going out. That was put it that you guys can't be canceled. have a monthly pay application which will go over before they receive it every month to go over hey this was our billing if I sense that we're steering outside of the direction we want to go and I call a timeout redirect pivot make a change if we need to and make sure we're back in alignment with what we need to do so it conversely if there's if there's something it's like hey we need to we need to add a lot of different things kind of like my example in the fencing sometimes it's well that's a great idea we don't have the money for it or sometimes it's hey we need to do this because of x y and z public or whatever whatever hey we got to make that change and then we'll monitor it from

  39. Typically, do you meet with Tara, Kathryn, quarterly, monthly, something like, we're running correctly, we're exceeding something here, we're matching, so that there are fewer surprises? Absolutely. So we have a weekly owner, architect, construction manager meeting. We go over all contingencies. That's a chunk of our, the two big chunks are schedule, quality, and cost. Those three things comprise the bulk of our meeting. Now I wait a minute. Like a follow up. Once the student or whatever, one of the other things comes from going back up or everything from awesome design, You like them the different archives are magic players you're going out. That was put it that you guys can't be canceled. have a monthly pay application which will go over before they receive it every month to go over hey this was our billing if I sense that we're steering outside of the direction we want to go and I call a timeout redirect pivot make a change if we need to and make sure we're back in alignment with what we need to do so it conversely if there's if there's something it's like hey we need to we need to add a lot of different things kind of like my example in the fencing sometimes it's well that's a great idea we don't have the money for it or sometimes it's hey we need to do this because of x y and z public or whatever whatever hey we got to make that change and then we'll monitor it from there so we want to avoid those those that's why and this is a healthy this is a healthy general conditions budget based on percentage of the construction cost CM fee that's 2.2 based on derivative of the hard construction 2.2 percent again that's a percentage as proposed and then CM personnel reimbursables this is on I did page 92 and this is our staff reimbursable costs so basically okay it is here wonderful um so it starts in section c uh so we have there's a couple different folks that will be involved with the project um you'll still see me a lot i'll be involved but my my costs are included in our overall feet so i don't have a separate billing who chair and katherine will see the most of is our project manager kyle patella our project engineer uh ryan and our project superintendent so those three folks make up the

  40. whatever whatever hey we got to make that change and then we'll monitor it from there so we want to avoid those those that's why and this is a healthy this is a healthy general conditions budget based on percentage of the construction cost CM fee that's 2.2 based on derivative of the hard construction 2.2 percent again that's a percentage as proposed and then CM personnel reimbursables this is on I did page 92 and this is our staff reimbursable costs so basically okay it is here wonderful um so it starts in section c uh so we have there's a couple different folks that will be involved with the project um you'll still see me a lot i'll be involved but my my costs are included in our overall feet so i don't have a separate billing who chair and katherine will see the most of is our project manager kyle patella our project engineer uh ryan and our project superintendent so those three folks make up the make up the bulk of the work they're doing the heavy lifting during construction they're uh the number of weeks 19 weeks in 2026 and 29 weeks in your 2027 construction this is based on a utilization percentage with a with an hourly rate which correspond to a total cost pretty self-explanatory on the on the arithmetic for a total of 255 000 similar to general conditions budget again this is a healthy um it's a healthy budget number again i do not expect us to go over unless we i don't expect us to find anything crazy in the walls that we don't know about already if this was a 150 year old building and we kind of don't know what we're going to get into during the remodeling project that number may be larger but i don't anticipate that to be the case 2.2 percent is our fee that's our margin on the entire

  41. our project engineer uh ryan and our project superintendent so those three folks make up the make up the bulk of the work they're doing the heavy lifting during construction they're uh the number of weeks 19 weeks in 2026 and 29 weeks in your 2027 construction this is based on a utilization percentage with a with an hourly rate which correspond to a total cost pretty self-explanatory on the on the arithmetic for a total of 255 000 similar to general conditions budget again this is a healthy um it's a healthy budget number again i do not expect us to go over unless we i don't expect us to find anything crazy in the walls that we don't know about already if this was a 150 year old building and we kind of don't know what we're going to get into during the remodeling project that number may be larger but i don't anticipate that to be the case 2.2 percent is our fee that's our margin on the entire project general conditions are things like port-a-johns temporary fencing um small tools potable drinking water if we need it we don't we have uh no that's a i'm sorry 209 000 so i i provide a breakdown um it's in the packet as well so this is a line item uh it starts on page 94 and you can go through it if you'd like um sure so some some higher level yeah so most of it pertains to interior remodeling so fence enclosures i was using that as a previous example if you just go to clean up it's 150 000 right there clean up is a huge cost

  42. that to be the case 2.2 percent is our fee that's our margin on the entire project general conditions are things like port-a-johns temporary fencing um small tools potable drinking water if we need it we don't we have uh no that's a i'm sorry 209 000 so i i provide a breakdown um it's in the packet as well so this is a line item uh it starts on page 94 and you can go through it if you'd like um sure so some some higher level yeah so most of it pertains to interior remodeling so fence enclosures i was using that as a previous example if you just go to clean up it's 150 000 right there clean up is a huge cost That's correct. So that's general labor, dumpster, and then final cleanup of the building. So there's a ton of cleanup required as we go along. So it's personnel labor? Correct. Okay, I thought you were saying that it was like port-a-john. Nope. That was one example of a line item in that, but correct. Okay, so the 64, 66, that's the total amount that you're referring to? CMV, correct. Just the fee component, correct. What are the other components? Well, yeah, that is the fee, because the general conditions budget is a pass-through cost. Pre-construction services is a lump sum fee, and we're reimbursed our personnel. And is there any allowances you get from any of these vendors? No, sir. Thank you. Well, can I step you first and a second? Sure. You said $60,000. You're also making your personnel costs. Correct. Which is $250,000. You mentioned it. Correct. $255,000. That's expenditures that we have to pay folks. Correct. I wanted to make sure that- Pay your own people. Correct. Yes, exactly. That's a fair point. So just along those lines, what's the difference between the CM fee and the CM personnel reimbursables?

  43. That's correct. So that's general labor, dumpster, and then final cleanup of the building. So there's a ton of cleanup required as we go along. So it's personnel labor? Correct. Okay, I thought you were saying that it was like port-a-john. Nope. That was one example of a line item in that, but correct. Okay, so the 64, 66, that's the total amount that you're referring to? CMV, correct. Just the fee component, correct. What are the other components? Well, yeah, that is the fee, because the general conditions budget is a pass-through cost. Pre-construction services is a lump sum fee, and we're reimbursed our personnel. And is there any allowances you get from any of these vendors? No, sir. Thank you. Well, can I step you first and a second? Sure. You said $60,000. You're also making your personnel costs. Correct. Which is $250,000. You mentioned it. Correct. $255,000. That's expenditures that we have to pay folks. Correct. I wanted to make sure that- Pay your own people. Correct. Yes, exactly. That's a fair point. So just along those lines, what's the difference between the CM fee and the CM personnel reimbursables? Our fee is our profit. Oh, okay. Corporate profit versus maybe individual- 100%, correct. I was going to say, I don't- I don't know how you do it for $66,000, but the answer is, you know, no problem. And your field superintendent is here full-time for the duration of the project overseeing all these 15 companies. Correct. That's right. Go. With apologies, what's the payment schedule? It's every 30 days. We had a cost-control meeting with NOAA, correct? You guys had that? Did we have that yet? Oh, we haven't had that yet. Okay, we'll wind that up. We have a cost-control system that is 30-day pay cycles. The key to that is making sure contractors are paid 30 days. So we'll turn it to the book. It'll have all the accounting. It's audit-ready. And then that makes sure these contractors are answering our phone calls when we call. Is there a way around the CMB? The GMP? Yeah, is that the maximum price? That is the maximum price, correct. There's no scenario where we have to pay more. If you say, hey, we'd like to paint this room and it wasn't involved in the original construction, that would be, that's self-explanatory, right?

  44. So just along those lines, what's the difference between the CM fee and the CM personnel reimbursables? Our fee is our profit. Oh, okay. Corporate profit versus maybe individual- 100%, correct. I was going to say, I don't- I don't know how you do it for $66,000, but the answer is, you know, no problem. And your field superintendent is here full-time for the duration of the project overseeing all these 15 companies. Correct. That's right. Go. With apologies, what's the payment schedule? It's every 30 days. We had a cost-control meeting with NOAA, correct? You guys had that? Did we have that yet? Oh, we haven't had that yet. Okay, we'll wind that up. We have a cost-control system that is 30-day pay cycles. The key to that is making sure contractors are paid 30 days. So we'll turn it to the book. It'll have all the accounting. It's audit-ready. And then that makes sure these contractors are answering our phone calls when we call. Is there a way around the CMB? The GMP? Yeah, is that the maximum price? That is the maximum price, correct. There's no scenario where we have to pay more. If you say, hey, we'd like to paint this room and it wasn't involved in the original construction, that would be, that's self-explanatory, right? It's like a humongous thunderstorm where it gets drowned out. The contractors have to suffer that. No, that would be an insurance. If there's a true... So there's no other kind of, other than the act of God or something? That's the G in GMB. Correct. It's a guarantee, right? The biggest thing we encounter are if there's drawing discrepancies or drawing issues where... ...the a, you know, hey, we didn't know what this wall looked like and we tore this wall out and hey, here's something else going on that requires extra money to be spent on this wall versus that would be a change over to the contractor because they bid on the drawings and the specifications as fit. And those would all be conversations that we had with Tara and Catherine regarding use of contingency money and I think you've allotted in your memo 10% for contingency, a bucket of money to allow for, hey, something, and something will come up. I mean, the projects of this magnitude, they always will, so. And C2A is part of that pay application review process, right, so the architect will be reviewing everything.

  45. If you say, hey, we'd like to paint this room and it wasn't involved in the original construction, that would be, that's self-explanatory, right? It's like a humongous thunderstorm where it gets drowned out. The contractors have to suffer that. No, that would be an insurance. If there's a true... So there's no other kind of, other than the act of God or something? That's the G in GMB. Correct. It's a guarantee, right? The biggest thing we encounter are if there's drawing discrepancies or drawing issues where... ...the a, you know, hey, we didn't know what this wall looked like and we tore this wall out and hey, here's something else going on that requires extra money to be spent on this wall versus that would be a change over to the contractor because they bid on the drawings and the specifications as fit. And those would all be conversations that we had with Tara and Catherine regarding use of contingency money and I think you've allotted in your memo 10% for contingency, a bucket of money to allow for, hey, something, and something will come up. I mean, the projects of this magnitude, they always will, so. And C2A is part of that pay application review process, right, so the architect will be reviewing everything. They'll certify the amount, correct. This is a question for you Tara, so when this project starts and we get our monthly reports, I'm assuming that the checks are going to show that we pay at the ABC company, is there a way that you can just do like a key so that we know, um. Well, I think we just pay, um, oh, you just pay, you pay, you pay, you pay, you pay, you pay? Correct. Gotcha. Correct. We're not writing individual checks. Oh, that's easy. Yeah, a different contract type would allow for that. You would have 15 different. Yeah, that would drive us crazy. That's why we hire these folks. Correct. What's the length of the project in 10 months? 11. So did you pro-rate your fee over 11 months? Yes, sir. Okay. What's your, how do you feel about the 11 months? it's reasonable for the amount of work um the phasing makes it tricky because you're starting and stopping and starting and stopping three times um but that's this that's the switch out with attempting to keep the library open which we will do uh there may be a couple days intermingled that we'll have to close it down for critical safety type things but um overall could it be done faster yes but it would require a move out of the library and that's just not feasible at this point but i feel good about the the duration a lot of our work is in the k-12 market and it's a lot of our

  46. They'll certify the amount, correct. This is a question for you Tara, so when this project starts and we get our monthly reports, I'm assuming that the checks are going to show that we pay at the ABC company, is there a way that you can just do like a key so that we know, um. Well, I think we just pay, um, oh, you just pay, you pay, you pay, you pay, you pay, you pay? Correct. Gotcha. Correct. We're not writing individual checks. Oh, that's easy. Yeah, a different contract type would allow for that. You would have 15 different. Yeah, that would drive us crazy. That's why we hire these folks. Correct. What's the length of the project in 10 months? 11. So did you pro-rate your fee over 11 months? Yes, sir. Okay. What's your, how do you feel about the 11 months? it's reasonable for the amount of work um the phasing makes it tricky because you're starting and stopping and starting and stopping three times um but that's this that's the switch out with attempting to keep the library open which we will do uh there may be a couple days intermingled that we'll have to close it down for critical safety type things but um overall could it be done faster yes but it would require a move out of the library and that's just not feasible at this point but i feel good about the the duration a lot of our work is in the k-12 market and it's a lot of our contractors know that those key you know august august 30 comes around real quickly so um we have a really good relationship with these folks when we say it's this is the deadline this is the deadline so i feel good about it recently recent experience i think your projects finishing on time yeah yep they're finishing on time what what will be the determining factor is is and not to not to point to you but it's it's its own requested changes so we we really want to make sure and i think i don't think we're gonna i don't i don't i don't think we will have any and we've talked about this before i don't think we're going to have any with the amount of detail that we were in in pre-construction a lot of time spent a ton of time i mean tara and catherine know these drawings like the back of their hand they're asking really good questions during the design phase it's when you you don't if it's a condensed design time and i'll call you all the owner the owner doesn't have enough time to really digest the project in itself then you get into it you go shoot we should have done this this and this that's what adds on that that added duration which which will bite you in the butt at the

  47. feel good about the the duration a lot of our work is in the k-12 market and it's a lot of our contractors know that those key you know august august 30 comes around real quickly so um we have a really good relationship with these folks when we say it's this is the deadline this is the deadline so i feel good about it recently recent experience i think your projects finishing on time yeah yep they're finishing on time what what will be the determining factor is is and not to not to point to you but it's it's its own requested changes so we we really want to make sure and i think i don't think we're gonna i don't i don't i don't think we will have any and we've talked about this before i don't think we're going to have any with the amount of detail that we were in in pre-construction a lot of time spent a ton of time i mean tara and catherine know these drawings like the back of their hand they're asking really good questions during the design phase it's when you you don't if it's a condensed design time and i'll call you all the owner the owner doesn't have enough time to really digest the project in itself then you get into it you go shoot we should have done this this and this that's what adds on that that added duration which which will bite you in the butt at the at the end of things so and what about materials are materials flowing pretty well are people organizations struggling too no they are so what we do initially so that's a great question um after this meeting pending the vote we send out letters of intent to folks that initiates them to start getting going on the submittal process which is kind of the the samples and the paperwork for all the materials coming in that initiates the project process from their side we also utilize what's called a material tracking log so we every single material that's involved in the project not not a mail but larger larger projects we track what's the submittal date what's the approval date what's the lead time of that material which we've also asked during the post-bit interview process any long lead items to make sure that it's in in slotted for arrival when we need it um the the most recent delays we've had which have been curtailed but with the tariffs last winter that we've had through some contractors for a loop um

  48. that's what adds on that that added duration which which will bite you in the butt at the at the end of things so and what about materials are materials flowing pretty well are people organizations struggling too no they are so what we do initially so that's a great question um after this meeting pending the vote we send out letters of intent to folks that initiates them to start getting going on the submittal process which is kind of the the samples and the paperwork for all the materials coming in that initiates the project process from their side we also utilize what's called a material tracking log so we every single material that's involved in the project not not a mail but larger larger projects we track what's the submittal date what's the approval date what's the lead time of that material which we've also asked during the post-bit interview process any long lead items to make sure that it's in in slotted for arrival when we need it um the the most recent delays we've had which have been curtailed but with the tariffs last winter that we've had through some contractors for a loop um because it all right we're not shipping it until you send us this this increase in tariff well there's no tariff approval yet it got squirrely but nothing was uh delayed um so i know i feel good about the lead times everything so good questions what i don't suppose if the insurance had to go through the bits themselves no no that was that was that was what you're paying us for so um yeah i saw you list it though i looked at some yeah yeah but at this point you have made the phone calls and done the due diligence absolutely yeah three days so you've done that before you present absolutely yeah 100 yeah we wouldn't be recommending without having that prior digestion so okay you have a question no i'm sorry no okay i say we read the bold print so if we it what's this what are we exactly are we approving tonight you are approving hiring all these subcontractors that aaron has presented tonight and agreed to this guaranteed maximum price

  49. because it all right we're not shipping it until you send us this this increase in tariff well there's no tariff approval yet it got squirrely but nothing was uh delayed um so i know i feel good about the lead times everything so good questions what i don't suppose if the insurance had to go through the bits themselves no no that was that was that was what you're paying us for so um yeah i saw you list it though i looked at some yeah yeah but at this point you have made the phone calls and done the due diligence absolutely yeah three days so you've done that before you present absolutely yeah 100 yeah we wouldn't be recommending without having that prior digestion so okay you have a question no i'm sorry no okay i say we read the bold print so if we it what's this what are we exactly are we approving tonight you are approving hiring all these subcontractors that aaron has presented tonight and agreed to this guaranteed maximum price as well and i shared with you all um a more expanded budget a furniture estimated budget i don't know exactly what that is yet but captain and i are meeting with the furniture team thursday to review all that um and then some other expenses we had but um this is less money than we thought it wouldn't like to be originally so i've used with the numbers and so we should approve before it goes up it won't it won't go up there's the g it won't it won't go up because it's a it's the bid bond right there their bid is and and we actually even project this board date on the schedule so everyone knows that same that same schedule which which part the attachment that i put in the email oh yeah sorry i don't know how i do this to myself it's in the board meeting folder in the comments thank you

  50. these subcontractors that aaron has presented tonight and agreed to this guaranteed maximum price as well and i shared with you all um a more expanded budget a furniture estimated budget i don't know exactly what that is yet but captain and i are meeting with the furniture team thursday to review all that um and then some other expenses we had but um this is less money than we thought it wouldn't like to be originally so i've used with the numbers and so we should approve before it goes up it won't it won't go up there's the g it won't it won't go up because it's a it's the bid bond right there their bid is and and we actually even project this board date on the schedule so everyone knows that same that same schedule which which part the attachment that i put in the email oh yeah sorry i don't know how i do this to myself it's in the board meeting folder in the comments thank you that's an easier way to find it we have a very intricate system folders if you were not aware it is wild as long as you know where it is yes so if you look there those the top number looks familiar the next one is if you take their two piece of item together So that's everything in the construction box at the bottom. And then total construction, which is the GMP. And then based on previous budgets that Aaron had worked on, I used a 10% contingency, 10% of hard construction as our project contingency. Furnishing costs I'm estimating to be 1.5 million. But we're not voting on that tonight. No, you're not voting on that tonight. You're just voting on those 3.6. And who else is waiting on the 1.5? Is that just us in terms? Yeah, just one. Is it a good number? I think it's a good number, yeah. But we're going to review it all tomorrow, and I can present that to you too.

  51. i don't know how i do this to myself it's in the board meeting folder in the comments thank you that's an easier way to find it we have a very intricate system folders if you were not aware it is wild as long as you know where it is yes so if you look there those the top number looks familiar the next one is if you take their two piece of item together So that's everything in the construction box at the bottom. And then total construction, which is the GMP. And then based on previous budgets that Aaron had worked on, I used a 10% contingency, 10% of hard construction as our project contingency. Furnishing costs I'm estimating to be 1.5 million. But we're not voting on that tonight. No, you're not voting on that tonight. You're just voting on those 3.6. And who else is waiting on the 1.5? Is that just us in terms? Yeah, just one. Is it a good number? I think it's a good number, yeah. But we're going to review it all tomorrow, and I can present that to you too. No, we're going to be presenting this every meeting. Yeah. Yeah, no, it's fine. Furnishing needs a contingency as well, so I picked 25%. I can't remember where it got from. We need new shelving in the adult and teen area, and I don't know how much that's going to cost. Kyle is working on a quote right now, so that's an estimate. Moving costs, this is how much it will cost to move everything. That's move all the shelves and youth into adult and teen. That's also moving, we identified that we have to move all the stuff in the local history archive off-site, because that area is going to be demolished, and then it's not going to be built for another couple of months, so we have to put that somewhere. That's included there. I am going to take a look here. Thank you. The architect and designer fee is what we've been paying C2AE for the last year. I'm sorry, when you say you're going to need to store that somewhere, somewhere in the building? No, it's going to be off-site. So then there will be storage costs associated with it. Yes, which is included in... Oh, okay. We've got a quote on that. Oh, okay, great. It's included in that. This is the fee that you've been seeing every month for our C2AE equipment. Oh, we have to buy new computers and laptops and other kinds of AV equipment.

  52. But we're going to review it all tomorrow, and I can present that to you too. No, we're going to be presenting this every meeting. Yeah. Yeah, no, it's fine. Furnishing needs a contingency as well, so I picked 25%. I can't remember where it got from. We need new shelving in the adult and teen area, and I don't know how much that's going to cost. Kyle is working on a quote right now, so that's an estimate. Moving costs, this is how much it will cost to move everything. That's move all the shelves and youth into adult and teen. That's also moving, we identified that we have to move all the stuff in the local history archive off-site, because that area is going to be demolished, and then it's not going to be built for another couple of months, so we have to put that somewhere. That's included there. I am going to take a look here. Thank you. The architect and designer fee is what we've been paying C2AE for the last year. I'm sorry, when you say you're going to need to store that somewhere, somewhere in the building? No, it's going to be off-site. So then there will be storage costs associated with it. Yes, which is included in... Oh, okay. We've got a quote on that. Oh, okay, great. It's included in that. This is the fee that you've been seeing every month for our C2AE equipment. Oh, we have to buy new computers and laptops and other kinds of AV equipment. That's an estimate there. You'll be hearing more about that. And then this was another number I got from Aaron's concept budget was permits and reviews at the total of the deposit. So that total of the project is 6.9 million, which we have been estimating about 7.5 million. Have you seen this before? Yes, sir. Is there anything in here that structure was difficult to accomplish? No, not from my perspective. The furnishings cost is a healthy number, but I think there was an initiative. You have very nice furnishings now. And there was a directive to make sure that those set the same bar as previously had because you don't want anything after this remodeling. But no, this all seems appropriate from my perspective. And then the funds funding. These are some things that I've identified that they could find that would be good things, stories for them to tell. Thank you. Thank you. And those are estimates as well. A lot of them surprises me, actually. It's an estimate. Okay. I don't, I, she doesn't get, we don't have a number because we don't know what we're doing yet. Right. And what way? So much? I think it's high.

  53. Oh, we have to buy new computers and laptops and other kinds of AV equipment. That's an estimate there. You'll be hearing more about that. And then this was another number I got from Aaron's concept budget was permits and reviews at the total of the deposit. So that total of the project is 6.9 million, which we have been estimating about 7.5 million. Have you seen this before? Yes, sir. Is there anything in here that structure was difficult to accomplish? No, not from my perspective. The furnishings cost is a healthy number, but I think there was an initiative. You have very nice furnishings now. And there was a directive to make sure that those set the same bar as previously had because you don't want anything after this remodeling. But no, this all seems appropriate from my perspective. And then the funds funding. These are some things that I've identified that they could find that would be good things, stories for them to tell. Thank you. Thank you. And those are estimates as well. A lot of them surprises me, actually. It's an estimate. Okay. I don't, I, she doesn't get, we don't have a number because we don't know what we're doing yet. Right. And what way? So much? I think it's high. I had, Natalia was going to do my fireplace, and mind you, it's not double-sided, but it's a large fireplace in my home, and it's, it was considerably lower, but I don't know. So, again, they're designing the tiles independent from what you can just buy. So, I mean, ours. So, I don't know. That just sort of, it's an interesting number. It's just sort of cool. Okay. It's kind of a placeholder, but I don't, I actually think that's probably a number you should keep them in there. Yeah, keep it there. I just, yeah. And that, that might have been a number that I helped suggest too. We, the most recent Powabic installation we did was at Plymouth District Library. Okay. And it was right around that, that was, that was eight years ago. Okay. So, it was, and it was a custom design. They have the, the railroad homage to that from Plymouth and et cetera, et cetera. So, it, I think that's probably a good number. Okay. Because we're just talking to one side. Just the one side. Okay. Anybody else want to talk about anything else? Keith, you're excited. Do you want to read them? No, that was a good, good thought to go through this. I know, you know, until you have a sense for the whole project, I get that. Um, do you want to go back to where the motion was? Thank you. Thank you.

  54. I think it's high. I had, Natalia was going to do my fireplace, and mind you, it's not double-sided, but it's a large fireplace in my home, and it's, it was considerably lower, but I don't know. So, again, they're designing the tiles independent from what you can just buy. So, I mean, ours. So, I don't know. That just sort of, it's an interesting number. It's just sort of cool. Okay. It's kind of a placeholder, but I don't, I actually think that's probably a number you should keep them in there. Yeah, keep it there. I just, yeah. And that, that might have been a number that I helped suggest too. We, the most recent Powabic installation we did was at Plymouth District Library. Okay. And it was right around that, that was, that was eight years ago. Okay. So, it was, and it was a custom design. They have the, the railroad homage to that from Plymouth and et cetera, et cetera. So, it, I think that's probably a good number. Okay. Because we're just talking to one side. Just the one side. Okay. Anybody else want to talk about anything else? Keith, you're excited. Do you want to read them? No, that was a good, good thought to go through this. I know, you know, until you have a sense for the whole project, I get that. Um, do you want to go back to where the motion was? Thank you. Thank you. as long as the type is big there we go that's my kind of type and it's far away yeah i move to approve awarding the subcontractor and total bid package as submitted and presented by mccarthy and smith thank you thank you very much let's go training us and giving us all these insights for sure no it's it's going to be a fun project um if i'd like to come to a couple more if i can and give you some periodic updates as we get through and we'll have a lot of photos of we'll be issuing a weekly report every week which will give some photographs a lot of um building owners decide to publish that on on the websites and so so and when we first met aaron the McCarthy and smith and he told us that i was like that is a really nice feature from a communication standpoint yeah so awesome thank you all really appreciate it thank you very much thank you aaron thanks for being here tonight

  55. as long as the type is big there we go that's my kind of type and it's far away yeah i move to approve awarding the subcontractor and total bid package as submitted and presented by mccarthy and smith thank you thank you very much let's go training us and giving us all these insights for sure no it's it's going to be a fun project um if i'd like to come to a couple more if i can and give you some periodic updates as we get through and we'll have a lot of photos of we'll be issuing a weekly report every week which will give some photographs a lot of um building owners decide to publish that on on the websites and so so and when we first met aaron the McCarthy and smith and he told us that i was like that is a really nice feature from a communication standpoint yeah so awesome thank you all really appreciate it thank you very much thank you aaron thanks for being here tonight thank you take care How do you guys want to handle all the furniture? There's all these other big expenses. Do you trust me just to spend them? Do we want to review them every time and approve them? We have our billion grounds. I don't want to review every chair. No, but I want to make sure that someone's sat in the chair because we've had so many issues with the room across the hall with the killer chairs. Somebody tried to buy a couple chairs of these equipment. Oh, really? You mean the new ones? Yeah. Oh. Yeah. We have sat in the chair. I don't know. What's the board's threshold again? Say that again? Our threshold to delegate is $25,000. So again, I don't want to review, but I don't want huge checks to be going out. We don't have access to myself. Well... If you just, like, when we have our monthly or building meetings, just do the timeline.

  56. tonight thank you take care How do you guys want to handle all the furniture? There's all these other big expenses. Do you trust me just to spend them? Do we want to review them every time and approve them? We have our billion grounds. I don't want to review every chair. No, but I want to make sure that someone's sat in the chair because we've had so many issues with the room across the hall with the killer chairs. Somebody tried to buy a couple chairs of these equipment. Oh, really? You mean the new ones? Yeah. Oh. Yeah. We have sat in the chair. I don't know. What's the board's threshold again? Say that again? Our threshold to delegate is $25,000. So again, I don't want to review, but I don't want huge checks to be going out. We don't have access to myself. Well... If you just, like, when we have our monthly or building meetings, just do the timeline. Here's what's coming up. Here's what we're thinking. Okay. Judy can sit in the chair. Our logger hat. You know, it's fine. You've already sat out of the chair. Let's do it. Well, yeah, we have a building grounds coming up in August, so I'll be able to report on the furniture. We've got a good number for them moving, which I knew was going to be a big one. The furniture is probably a good one to be able to say, you know, because that's a huge... funnel that we're kind of you know so I think that organization that might be helpful for all of us to see like you voted on these kind of like the one that Shane looked at and said yeah I can review that you know we visited all those furniture companies with you know previously last summer and we decided on American interiors and how they had been they're vetted already we decided to work directly with them I can basic furniture plan yes yes yeah it's actually right behind there that's the plan and then that PowerPoint that I sent you all with it show like where those did it show coloration

  57. If you just, like, when we have our monthly or building meetings, just do the timeline. Here's what's coming up. Here's what we're thinking. Okay. Judy can sit in the chair. Our logger hat. You know, it's fine. You've already sat out of the chair. Let's do it. Well, yeah, we have a building grounds coming up in August, so I'll be able to report on the furniture. We've got a good number for them moving, which I knew was going to be a big one. The furniture is probably a good one to be able to say, you know, because that's a huge... funnel that we're kind of you know so I think that organization that might be helpful for all of us to see like you voted on these kind of like the one that Shane looked at and said yeah I can review that you know we visited all those furniture companies with you know previously last summer and we decided on American interiors and how they had been they're vetted already we decided to work directly with them I can basic furniture plan yes yes yeah it's actually right behind there that's the plan and then that PowerPoint that I sent you all with it show like where those did it show coloration I think maybe Shane maybe you would have already suggested this on that one page that has a big category she was just looking at it on the screen there yeah maybe we should just agree that as those categories get the numbers get finalized to talk about each one of those at that category level I think yeah we're going to christen that the Shane and Shane I was going to ask her if she was really in a full permit actually you you i was wondering like couldn't the township get a break yeah come on how about it got a little something for you oh is that enough to happen to you yes thank you perfect so that will take us another anybody got me another i don't of course i'm a few and then we have on the customer complaints

  58. sent you all with it show like where those did it show coloration I think maybe Shane maybe you would have already suggested this on that one page that has a big category she was just looking at it on the screen there yeah maybe we should just agree that as those categories get the numbers get finalized to talk about each one of those at that category level I think yeah we're going to christen that the Shane and Shane I was going to ask her if she was really in a full permit actually you you i was wondering like couldn't the township get a break yeah come on how about it got a little something for you oh is that enough to happen to you yes thank you perfect so that will take us another anybody got me another i don't of course i'm a few and then we have on the customer complaints there was a woman who said she has a hearing impaired child and then oh yeah wanted that addressed what are we doing uh katherine can you talk about that yeah so we actually have um a company that we work with that hires sign language interpreters for things exactly like work appointments things like that and so when we received that notice i passed that along to jen and lauren in youth services and they reached out to our company and they found somebody to come in and do the interpreting for those programs and we were able to do the one on short notice we were that's wonderful yes that is something that's really special uh like a very special service to provide i think that that's something that we should um celebrate publicly do you want to make that no you It is a tenet of public library service. Yes, but I think it's accessible. Right. I just don't think that everybody is aware of that. And in a society where we are trying to make things more inclusive

  59. another anybody got me another i don't of course i'm a few and then we have on the customer complaints there was a woman who said she has a hearing impaired child and then oh yeah wanted that addressed what are we doing uh katherine can you talk about that yeah so we actually have um a company that we work with that hires sign language interpreters for things exactly like work appointments things like that and so when we received that notice i passed that along to jen and lauren in youth services and they reached out to our company and they found somebody to come in and do the interpreting for those programs and we were able to do the one on short notice we were that's wonderful yes that is something that's really special uh like a very special service to provide i think that that's something that we should um celebrate publicly do you want to make that no you It is a tenet of public library service. Yes, but I think it's accessible. Right. I just don't think that everybody is aware of that. And in a society where we are trying to make things more inclusive and welcome everybody to the library. That's a great idea. I think that we should just, it's a great story. Maybe a story on the newsletter. And also to say that we prefer as much notice as possible, but these are things that are available on the course. Absolutely. I think that's a really good idea. We haven't told it as a story before, but in every print newsletter and in pretty much every flyer, it says, you know, get us a call if you need accommodations. And that's exactly the sort of thing that we mean. Yeah. See, in my mind, I would think if you need, if, you know, a rat. You don't have to show the person. Oh, great. You don't want to explain anything. And just, you know, have a, instead of, because I know, I read those all the time. Yeah. Yeah. But it's probably down here. It's the fine track. I think if you had, like, a box with the interpreter's picture, you know, a little boulder, is that what you think of that? Absolutely. Yeah. We can do that. Absolutely. The other complaint was suggesting our vending machines are stealing people's private information, which I doubt that was the story. Yeah. I'm gonna let you go for that one too. Thank you.

  60. and welcome everybody to the library. That's a great idea. I think that we should just, it's a great story. Maybe a story on the newsletter. And also to say that we prefer as much notice as possible, but these are things that are available on the course. Absolutely. I think that's a really good idea. We haven't told it as a story before, but in every print newsletter and in pretty much every flyer, it says, you know, get us a call if you need accommodations. And that's exactly the sort of thing that we mean. Yeah. See, in my mind, I would think if you need, if, you know, a rat. You don't have to show the person. Oh, great. You don't want to explain anything. And just, you know, have a, instead of, because I know, I read those all the time. Yeah. Yeah. But it's probably down here. It's the fine track. I think if you had, like, a box with the interpreter's picture, you know, a little boulder, is that what you think of that? Absolutely. Yeah. We can do that. Absolutely. The other complaint was suggesting our vending machines are stealing people's private information, which I doubt that was the story. Yeah. I'm gonna let you go for that one too. Thank you. um so our vending machines do show one price and there is an up charge when you use a credit card i would like because we are currently only taking credit cards i would like the prices listed to reflect the actual price paid and occasionally there are mistakes made this discrepancy in the comment you're referring to was from a dollar to a dollar 85 which is more than the credit card surcharge typically is but sometimes there is a mistake when they're restocking the machine they ran out of one candy bar they put another type in that is pricier maybe they charge a dollar 75 for it instead of a dollar and then they forget to change the price label so it's it was my feeling is that it was an honest mistake on the part of the vending company i was a little surprised that the patron's bank considered it fraudulent um because she did make the purchase at that machine it was just for a 85 cents more than she does oh so the bank reached out to her bank oh okay um and then i think that we can issue a new card which then requires updating everything connected to

  61. um so our vending machines do show one price and there is an up charge when you use a credit card i would like because we are currently only taking credit cards i would like the prices listed to reflect the actual price paid and occasionally there are mistakes made this discrepancy in the comment you're referring to was from a dollar to a dollar 85 which is more than the credit card surcharge typically is but sometimes there is a mistake when they're restocking the machine they ran out of one candy bar they put another type in that is pricier maybe they charge a dollar 75 for it instead of a dollar and then they forget to change the price label so it's it was my feeling is that it was an honest mistake on the part of the vending company i was a little surprised that the patron's bank considered it fraudulent um because she did make the purchase at that machine it was just for a 85 cents more than she does oh so the bank reached out to her bank oh okay um and then i think that we can issue a new card which then requires updating everything connected to that card which is understand the blade of it's paying for the patron i don't understand the leak to no it's just stealing information oh i don't think she said that didn't she just say it's hard to read these oh she used the word fraud i think that could mean multiple things yeah i mean i assume we would have just given her the money back yeah yeah i think she she yeah overreacted or something yeah but he has their lover like comfort with yeah she's a higher vending machine in the past or something what could be i guess my time is more valuable i think it says we have 21 000 people walk through the door but only nine thousand of them made it to the gate opposite yeah the door count is oh yeah 21 of the gate only nine came in the door it's because they're the door counter wasn't working there's a little asterisk at the bottom of that oh yeah scroll up um the the door counter was just not working so that's why we have the gate count

  62. i think that we can issue a new card which then requires updating everything connected to that card which is understand the blade of it's paying for the patron i don't understand the leak to no it's just stealing information oh i don't think she said that didn't she just say it's hard to read these oh she used the word fraud i think that could mean multiple things yeah i mean i assume we would have just given her the money back yeah yeah i think she she yeah overreacted or something yeah but he has their lover like comfort with yeah she's a higher vending machine in the past or something what could be i guess my time is more valuable i think it says we have 21 000 people walk through the door but only nine thousand of them made it to the gate opposite yeah the door count is oh yeah 21 of the gate only nine came in the door it's because they're the door counter wasn't working there's a little asterisk at the bottom of that oh yeah scroll up um the the door counter was just not working so that's why we have the gate count it's not there's a little asterisk but it didn't say anything oh there wasn't a rock in it anyone else want to make fun of you That was a good distinction. Okay, well I move to adjourn then. Alright, thank you.