the-compact
Board Of Trustees Wednesday, November 19, 2025 · 42 min

Bloomfield Township Public Library Board of Trustees Meeting on November 18, 2025

Summary

The city council meeting discussed various topics, including parking lot issues, library construction manager process, elevator repair, building maintenance, and budget management, with a focus on vendor contracts and intellectual freedom.

  • Parking lot issues and successful trick-or-treat event were discussed.
  • Library construction manager process and elevator repair were updated.
  • Building maintenance issues, including a non-working boiler and HVAC system repairs, were discussed.
  • Book censorship and intellectual freedom were discussed, with a focus on trusting library staff to make decisions.
  • A proposed slate of officers for 2026 was approved, and a bylaw amendment was discussed.

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Topics

Transcript

Click any timestamp to jump the video to that moment. Auto-transcribed; expect occasional errors on proper nouns.

  1. so i propose we call the meeting to order as always we start with anyone have a request to remove anything from the consent agenda i do not do not do i get removing or just no because it's item number six so can i get a motion to approve the order of items so moved second all in favor aye motion passed i was going to forego my report however when i pulled in here and i saw the parking lot is yet full again a miserable night i just thought it's wonderful that just the support of the community and the services that we provide so that is the sum total of what is going on nothing really just they knew i was walking at the parking lot they wanted to hit me they're all coming into the board meeting at 7 p.m all right well i have a couple of things to share um all right well as you all know last board meeting was the same night as our trick or treat plus food truck rally event it was wildly successful as you saw um we had 800 people oh my gosh does that break a record i think so because the previous times it was about 500 okay wow it was very successful and it wasn't good weather i know it wasn't it was cold and a little bit rainy um and really no complaints about the busyness or the parking it just all went really really great so good thanks to the staff yeah and thanks to friends for funding that. I attended the Michigan Library Association annual conference from October 29th to October 30th. I attended four keynote speakers, five breakout sessions. I witnessed the library awards which included our neighbor Rebecca Kraft, the director of Baldwin, winning Public Librarian of the Year. AI was the topic that dominated many of the sessions and their A1 sauce. The takeaway for me was that the rumors of the death of public libraries because of AI are much exaggerated. There was a lot of talk of how we've been here before with the changes in technology and we've survived and people need us more than ever so I came back inspired and invigorated and happy to be in this profession at this time. Can I ask the woman from Baldwin how is she selected? How do they select the? They get nominated. In that circle of people. One of her

  2. and it wasn't good weather i know it wasn't it was cold and a little bit rainy um and really no complaints about the busyness or the parking it just all went really really great so good thanks to the staff yeah and thanks to friends for funding that. I attended the Michigan Library Association annual conference from October 29th to October 30th. I attended four keynote speakers, five breakout sessions. I witnessed the library awards which included our neighbor Rebecca Kraft, the director of Baldwin, winning Public Librarian of the Year. AI was the topic that dominated many of the sessions and their A1 sauce. The takeaway for me was that the rumors of the death of public libraries because of AI are much exaggerated. There was a lot of talk of how we've been here before with the changes in technology and we've survived and people need us more than ever so I came back inspired and invigorated and happy to be in this profession at this time. Can I ask the woman from Baldwin how is she selected? How do they select the? They get nominated. In that circle of people. One of her trustees nominated her. Oh I see, okay. We'll talk about this more when we talk about our library design project but I just wanted to provide a really brief update about the construction manager process because Jared who's joining us from the Magic of Teams has started this process. As you know an RFP was put out. a few weeks ago with a deadline of November 13th. As of that deadline, C2AE received five proposals from five different vendors. So Jared and his team will be reviewing those proposals and they're going to present a short list of firms and then we have interviews scheduled for the first week in December. And so we'll talk a little bit more about the logistics for that either outside of this meeting or later when we talk to Jared. The library's elevator is malfunctioning. It's a little bit sassy. There is a problem with the sensor that knows that the door it's safe to open the door. So when the elevator comes to the main level, a sensor is supposed to say, okay, cool. Now you can open the door, but that sensor is not working. So when you get to the top,

  3. selected? How do they select the? They get nominated. In that circle of people. One of her trustees nominated her. Oh I see, okay. We'll talk about this more when we talk about our library design project but I just wanted to provide a really brief update about the construction manager process because Jared who's joining us from the Magic of Teams has started this process. As you know an RFP was put out. a few weeks ago with a deadline of November 13th. As of that deadline, C2AE received five proposals from five different vendors. So Jared and his team will be reviewing those proposals and they're going to present a short list of firms and then we have interviews scheduled for the first week in December. And so we'll talk a little bit more about the logistics for that either outside of this meeting or later when we talk to Jared. The library's elevator is malfunctioning. It's a little bit sassy. There is a problem with the sensor that knows that the door it's safe to open the door. So when the elevator comes to the main level, a sensor is supposed to say, okay, cool. Now you can open the door, but that sensor is not working. So when you get to the top, the door doesn't open. You don't technically get stuck. You can just go back down if you know that that's what's going to happen. Or can you ask it to open? No, it won't open. Something's, it thinks it's not safe. It thinks it's not okay. We've had a repair person out a couple of times and they've determined now that it's a control panel for the door that needs to be replaced. So we're waiting for that part. In the meantime, we have shuffled meetings and library programs around. Um, library programs, we are either moving to other spaces or canceling because we just, we can't hold a library program at the lower level without an elevator. For outside groups, we're giving them the option if we can't find another place for them. we're giving them the option to go ahead with it or find someplace else and I think only one so far has canceled so the big problem is the friends getting their stuff downstairs luckily right now is a slow time donations aren't coming in super fast right now and for a while we were able to put cards in the elevator go downstairs and call the elevator and then get the cards out but even that stopped working this afternoon so we're working on it it's it's

  4. say, okay, cool. Now you can open the door, but that sensor is not working. So when you get to the top, the door doesn't open. You don't technically get stuck. You can just go back down if you know that that's what's going to happen. Or can you ask it to open? No, it won't open. Something's, it thinks it's not safe. It thinks it's not okay. We've had a repair person out a couple of times and they've determined now that it's a control panel for the door that needs to be replaced. So we're waiting for that part. In the meantime, we have shuffled meetings and library programs around. Um, library programs, we are either moving to other spaces or canceling because we just, we can't hold a library program at the lower level without an elevator. For outside groups, we're giving them the option if we can't find another place for them. we're giving them the option to go ahead with it or find someplace else and I think only one so far has canceled so the big problem is the friends getting their stuff downstairs luckily right now is a slow time donations aren't coming in super fast right now and for a while we were able to put cards in the elevator go downstairs and call the elevator and then get the cards out but even that stopped working this afternoon so we're working on it it's it's disruptive in a way but it's not a showstopper so we'll get there in other building related news you may have noticed more high invoices for our HVAC system to rolls we have one of our three boilers is not working right now it's dead we've already sunk a bunch of money into that boiler to get it work working and our HVAC contractor rules has said that now that needs a control panel update as well which is another chunk of change but Tom and I feel that we've already invested all this money into that boiler to we could live without it but we're going into winter we've already put this money into it so we're going to continue to try to get this repair as old as the building 2008 and we know that they're reaching the end of their life and we have a plan to buy new ones in the next couple years but that's a process so that's on the horizon though i just wanted to let you know that do those need to be i'm sorry there are three there are three and they're redundant but they're all the same age yes right but do they all need to be replaced at the same time oh they do yeah we tom had the idea it's only you can replace one now and then the

  5. even that stopped working this afternoon so we're working on it it's it's disruptive in a way but it's not a showstopper so we'll get there in other building related news you may have noticed more high invoices for our HVAC system to rolls we have one of our three boilers is not working right now it's dead we've already sunk a bunch of money into that boiler to get it work working and our HVAC contractor rules has said that now that needs a control panel update as well which is another chunk of change but Tom and I feel that we've already invested all this money into that boiler to we could live without it but we're going into winter we've already put this money into it so we're going to continue to try to get this repair as old as the building 2008 and we know that they're reaching the end of their life and we have a plan to buy new ones in the next couple years but that's a process so that's on the horizon though i just wanted to let you know that do those need to be i'm sorry there are three there are three and they're redundant but they're all the same age yes right but do they all need to be replaced at the same time oh they do yeah we tom had the idea it's only you can replace one now and then the other two later uh no we're going to repair the one now and then replace them all at the same time at some point in the future we were advised that that would be a more attractive project for a vendor and that it would be just easier more clean to do it all at one time and wasn't that in the cip yeah but to come so okay so yeah yeah so we're probably in that awkward period of how much more money to sink in exactly yeah before that's yeah so we'll see what happens with this control panel hopefully that does the trick and then take it but no problems with the other two as of today and that's all i have to report wonderful thank you very much uh so the next item is the budget i would if you on page four this is the regular checks could you give us some color on the check about the three skylights and the subsequent two after that yeah so the in the magazine room there are there are three

  6. the same time oh they do yeah we tom had the idea it's only you can replace one now and then the other two later uh no we're going to repair the one now and then replace them all at the same time at some point in the future we were advised that that would be a more attractive project for a vendor and that it would be just easier more clean to do it all at one time and wasn't that in the cip yeah but to come so okay so yeah yeah so we're probably in that awkward period of how much more money to sink in exactly yeah before that's yeah so we'll see what happens with this control panel hopefully that does the trick and then take it but no problems with the other two as of today and that's all i have to report wonderful thank you very much uh so the next item is the budget i would if you on page four this is the regular checks could you give us some color on the check about the three skylights and the subsequent two after that yeah so the in the magazine room there are there are three distinct skylights i think that's one of the things that makes that room so attractive to people um they have leaked ever since yeah yeah um part of it is condensation so the seal has been bad and part of it is well i think since the seal is bad sometimes when a very specific rain happens um it will leak even more uh so we've needed to replace those for a really long time and uh we're finally able to do that so it was three separate like big you know pieces of acrylic that were replaced there um and then you said the ingram library ingram library services so i think last time i talked about baker and taylor and they get service and ingram is now our primary book vendor so you'll see large invoices for ingram going forward instead of bigger and how are they as compared to have you noticed any fall off in our selection or quality of service yeah they they're working on it first number one they're inundated because everybody's switching to ingram right now they're always happening that everybody's going to them yep um no some people are going to amazon but ingram is probably the next biggest they're absorbing the most because ingram offers

  7. distinct skylights i think that's one of the things that makes that room so attractive to people um they have leaked ever since yeah yeah um part of it is condensation so the seal has been bad and part of it is well i think since the seal is bad sometimes when a very specific rain happens um it will leak even more uh so we've needed to replace those for a really long time and uh we're finally able to do that so it was three separate like big you know pieces of acrylic that were replaced there um and then you said the ingram library ingram library services so i think last time i talked about baker and taylor and they get service and ingram is now our primary book vendor so you'll see large invoices for ingram going forward instead of bigger and how are they as compared to have you noticed any fall off in our selection or quality of service yeah they they're working on it first number one they're inundated because everybody's switching to ingram right now they're always happening that everybody's going to them yep um no some people are going to amazon but ingram is probably the next biggest they're absorbing the most because ingram offers processing of books just like baker and taylor did so that's one way that they're not as good as baker to offer they don't offer the same amount of processing their online portal that the librarians use to make their selections build their cards is not as robust as Baker and Taylor's. Their selection is okay and I think they're working on improving that. So there was a reason we stuck with Baker and Taylor this whole time, but Ingram is rising to the challenge. And where are they located? Where's their corporate office? Just outside of Nashville. Oh, okay. Did I forget anything about their deficits? I don't think so. I think they're just scrambling to take on all the new business so the customer service and timely responses aren't there yet. I mean, like maybe then a month? Right, yeah. What's next here? Innovative, the invoice for Vega. Vega is the discovery layer so when you, as a patron, look up items in the catalog, you're not looking at like a DOS prompt, you're looking at something that looks like a Google search and gives you. Well, that's kind of what the back end looks like. You're getting information

  8. amazon but ingram is probably the next biggest they're absorbing the most because ingram offers processing of books just like baker and taylor did so that's one way that they're not as good as baker to offer they don't offer the same amount of processing their online portal that the librarians use to make their selections build their cards is not as robust as Baker and Taylor's. Their selection is okay and I think they're working on improving that. So there was a reason we stuck with Baker and Taylor this whole time, but Ingram is rising to the challenge. And where are they located? Where's their corporate office? Just outside of Nashville. Oh, okay. Did I forget anything about their deficits? I don't think so. I think they're just scrambling to take on all the new business so the customer service and timely responses aren't there yet. I mean, like maybe then a month? Right, yeah. What's next here? Innovative, the invoice for Vega. Vega is the discovery layer so when you, as a patron, look up items in the catalog, you're not looking at like a DOS prompt, you're looking at something that looks like a Google search and gives you. Well, that's kind of what the back end looks like. You're getting information and color that makes it easy to navigate. Is that the, that's an annual payment? Yes. Okay. I'll ask for anybody else's input in just a second, but on page seven, which is our budget, there's a couple items that are above and below. One is we're getting more state aid than we anticipated. Any idea why? I forgot to look into that. I mean, we budget as best we can. and cut for you. There's always a per capita rate. I'll have to go and look and see how they figure it out. No problem. And then if you look on the expense side, so we're 60, let's see here, I love this report, we're 58% of the way through the year, but we're 83% and 93% of our electronic services budgets in those first two line items. Anything, any comments? The second line item that says Sky River, that is something we make one annual payment for at the very beginning of the fiscal year. And it's a state, you know, we pretty much know what that payment's going to be, so that's why that one is 93%. We make one payment and we're done. The other databases, again, they're usually online or annual payments, and we make them at certain points in the year.

  9. you. Well, that's kind of what the back end looks like. You're getting information and color that makes it easy to navigate. Is that the, that's an annual payment? Yes. Okay. I'll ask for anybody else's input in just a second, but on page seven, which is our budget, there's a couple items that are above and below. One is we're getting more state aid than we anticipated. Any idea why? I forgot to look into that. I mean, we budget as best we can. and cut for you. There's always a per capita rate. I'll have to go and look and see how they figure it out. No problem. And then if you look on the expense side, so we're 60, let's see here, I love this report, we're 58% of the way through the year, but we're 83% and 93% of our electronic services budgets in those first two line items. Anything, any comments? The second line item that says Sky River, that is something we make one annual payment for at the very beginning of the fiscal year. And it's a state, you know, we pretty much know what that payment's going to be, so that's why that one is 93%. We make one payment and we're done. The other databases, again, they're usually online or annual payments, and we make them at certain points in the year. We've got a level out over time. Yeah, we're good. And what about the repairs maintenance? We're at 100%. Yeah, that's mostly due to the HVAC repairs, and Tom and I are aware of that. We're going to have to amend that line item in March. And really, what you all approve for the budget, it's that it all rolls up into the facilities and equipment line. So as long as that line stays... So something is higher, we'll balance it out with something lower. Exactly. Does anybody else have any questions on this section? I do. One of the new vendors caught my eye. Marsha Robo... She had, years back, she had some contact and issues with the library, what, what, she's a new vendor for, or what? That came about as a sale to the library of a 1908 Oakland County atlas. And that sale came to Laura Crayley through one of the members of the Bloomfield Historical Society. He happened to know that Marcia had this atlas and was interested in selling it and so

  10. The other databases, again, they're usually online or annual payments, and we make them at certain points in the year. We've got a level out over time. Yeah, we're good. And what about the repairs maintenance? We're at 100%. Yeah, that's mostly due to the HVAC repairs, and Tom and I are aware of that. We're going to have to amend that line item in March. And really, what you all approve for the budget, it's that it all rolls up into the facilities and equipment line. So as long as that line stays... So something is higher, we'll balance it out with something lower. Exactly. Does anybody else have any questions on this section? I do. One of the new vendors caught my eye. Marsha Robo... She had, years back, she had some contact and issues with the library, what, what, she's a new vendor for, or what? That came about as a sale to the library of a 1908 Oakland County atlas. And that sale came to Laura Crayley through one of the members of the Bloomfield Historical Society. He happened to know that Marcia had this atlas and was interested in selling it and so brokered this sale. So that's what that's for. So, okay. She's not doing a presentation. No. Any time we, like, write a check to somebody that's already in the database, they're considered a director. Okay. All right. Thanks. Along those lines, though, I noticed that we have several individual names, and I thought we weren't doing that. Does it depend on what? If they're patrons. Okay. If they're patrons, we're redacting it. If it's a vendor or a staff person, we're not. Yeah. Gotcha. Okay. And it's your same question. Thank you. Anybody else? Well, there's a motion on page 10, which I'd be happy to read, which is, I move to approve the monthly cash disbursements in the form of checks noted on the resolution and in the amounts noted on the resolution. Second. All in favor? Aye. Aye. Motion passed. Great. Thank you. Okay. next item is to approve any the remaining consent agenda items number seven so moved second all in favor aye approve so now we're on to the call to the public

  11. He happened to know that Marcia had this atlas and was interested in selling it and so brokered this sale. So that's what that's for. So, okay. She's not doing a presentation. No. Any time we, like, write a check to somebody that's already in the database, they're considered a director. Okay. All right. Thanks. Along those lines, though, I noticed that we have several individual names, and I thought we weren't doing that. Does it depend on what? If they're patrons. Okay. If they're patrons, we're redacting it. If it's a vendor or a staff person, we're not. Yeah. Gotcha. Okay. And it's your same question. Thank you. Anybody else? Well, there's a motion on page 10, which I'd be happy to read, which is, I move to approve the monthly cash disbursements in the form of checks noted on the resolution and in the amounts noted on the resolution. Second. All in favor? Aye. Aye. Motion passed. Great. Thank you. Okay. next item is to approve any the remaining consent agenda items number seven so moved second all in favor aye approve so now we're on to the call to the public nicole gillies is our ssc representative hi there welcome uh thank you for having me tonight thank you um i'm just a youth librarian so visiting not just i'm sorry i don't know where that came from uh just here it's when we all turned around it's a pleasure to be here thank you thanks thanks wait but you're here from soc yes oh yeah okay excuse me um some exciting events coming up we always have exciting events coming up so i don't think there's any unfinished business which would take us to the new business which i believe is page 25. do you want to take it away yeah yes um yeah so i am asking you all to consider an amendment to the design development phase of the library design project and that is why we have jared secor on the call and the meeting with us jared is the project manager for c2ae and for this project and his um purview is scope schedule and budget and so uh he is the one who drafted the support

  12. nicole gillies is our ssc representative hi there welcome uh thank you for having me tonight thank you um i'm just a youth librarian so visiting not just i'm sorry i don't know where that came from uh just here it's when we all turned around it's a pleasure to be here thank you thanks thanks wait but you're here from soc yes oh yeah okay excuse me um some exciting events coming up we always have exciting events coming up so i don't think there's any unfinished business which would take us to the new business which i believe is page 25. do you want to take it away yeah yes um yeah so i am asking you all to consider an amendment to the design development phase of the library design project and that is why we have jared secor on the call and the meeting with us jared is the project manager for c2ae and for this project and his um purview is scope schedule and budget and so uh he is the one who drafted the support documentation that you see in the in the packet tonight and he's here to answer any questions you might have about that so essentially what has happened is we have prioritized a lot of feedback and interaction through the design development phase and a little bit in the schematic phase which pushed the schedule out and has increased the number of hours that our interior designers and other staff at C2AE are spending on our project in this phase additionally the construction manager RFP process doing that in this phase has increased the number of hours and the amount of work that the team is doing in this phase and so because a budget had been prepared for us with each phase having a certain number of hours and money we've exceeded that and so C2AE has put a price tag on that for us of a hundred and twenty five thousand dollars more for this phase which would be billed by C2AE before the end of the phase so I open up the floor for any discussion or questions about this Jared hey Jared can you tell us how you came to that figure yes if you see the as far as the figure

  13. documentation that you see in the in the packet tonight and he's here to answer any questions you might have about that so essentially what has happened is we have prioritized a lot of feedback and interaction through the design development phase and a little bit in the schematic phase which pushed the schedule out and has increased the number of hours that our interior designers and other staff at C2AE are spending on our project in this phase additionally the construction manager RFP process doing that in this phase has increased the number of hours and the amount of work that the team is doing in this phase and so because a budget had been prepared for us with each phase having a certain number of hours and money we've exceeded that and so C2AE has put a price tag on that for us of a hundred and twenty five thousand dollars more for this phase which would be billed by C2AE before the end of the phase so I open up the floor for any discussion or questions about this Jared hey Jared can you tell us how you came to that figure yes if you see the as far as the figure um talking about the increase uh the one hundred twenty five thousand dollar amount yep um so if you look uh the spreadsheet that was attached with the uh amendment proposed It includes a breakdown of hours that we had spent on the job through, I believe November 1st was the date that we had ran that. That shows our internal costs, not including self-resultants. And that is a breakdown of all the hours we've spent on the project through this phase. Well, in this phase, not through this phase. It doesn't include any previous hours. Looking at this number, we have exceeded our budget, well over budget. We did an internal audit. It ran through and kind of identified some hours that we would not expect to pass on as a cost to you guys. We looked at some inefficiencies, some project assignment changes, and things that maybe we could have done differently. And that's what that write-off number is from our audit. And then there is, of course, you see the breakdown of anticipated remaining costs to get through design development, you know, with what we were left over at.

  14. you tell us how you came to that figure yes if you see the as far as the figure um talking about the increase uh the one hundred twenty five thousand dollar amount yep um so if you look uh the spreadsheet that was attached with the uh amendment proposed It includes a breakdown of hours that we had spent on the job through, I believe November 1st was the date that we had ran that. That shows our internal costs, not including self-resultants. And that is a breakdown of all the hours we've spent on the project through this phase. Well, in this phase, not through this phase. It doesn't include any previous hours. Looking at this number, we have exceeded our budget, well over budget. We did an internal audit. It ran through and kind of identified some hours that we would not expect to pass on as a cost to you guys. We looked at some inefficiencies, some project assignment changes, and things that maybe we could have done differently. And that's what that write-off number is from our audit. And then there is, of course, you see the breakdown of anticipated remaining costs to get through design development, you know, with what we were left over at. So, how much of the $125,000 has already been incurred? To date? Yes. So, my November billing would run next Tuesday. So, I could tell you. you know exactly where we're at as far as what's been spent since these numbers were rammed but that would be you know anything that we had any labor cost that we would have had within the last three weeks of November yeah I'm just a little confused so it says anticipated remaining costs 48 then there's the 22 so that's you know 70 so how do what's the Delta between the 70 and the 125 sorry my internet is freezing I have this page pulled up and I'm trying to look at the numbers and they are all right now so let me make sure that I pull this document up

  15. And then there is, of course, you see the breakdown of anticipated remaining costs to get through design development, you know, with what we were left over at. So, how much of the $125,000 has already been incurred? To date? Yes. So, my November billing would run next Tuesday. So, I could tell you. you know exactly where we're at as far as what's been spent since these numbers were rammed but that would be you know anything that we had any labor cost that we would have had within the last three weeks of November yeah I'm just a little confused so it says anticipated remaining costs 48 then there's the 22 so that's you know 70 so how do what's the Delta between the 70 and the 125 sorry my internet is freezing I have this page pulled up and I'm trying to look at the numbers and they are all right now so let me make sure that I pull this document up that's a little bit better we're gonna phone a friend my understanding is the total so far after the write-off is a hundred and forty five thousand and they were only billing us a total of ninety one thousand for the entire phase and the phase isn't even over yet so they're expecting another seventy thousand that one forty five and then the difference between that total and the budgeted amount is the one twenty five okay yes can you see the key guys see the screen I'm sharing yes yes okay so as of 11 one these were our total cost through this phase going through on these are the hours that we plan on writing off internally. This is what we were left over with after that write-off of these hours. So with these being our anticipated remaining cost, these being subconsultment fees that we were obligated to pay to our collaborative design partner, that's how we get the total estimated cost of $216,000. Now the $91,000, of course, would be the

  16. numbers and they are all right now so let me make sure that I pull this document up that's a little bit better we're gonna phone a friend my understanding is the total so far after the write-off is a hundred and forty five thousand and they were only billing us a total of ninety one thousand for the entire phase and the phase isn't even over yet so they're expecting another seventy thousand that one forty five and then the difference between that total and the budgeted amount is the one twenty five okay yes can you see the key guys see the screen I'm sharing yes yes okay so as of 11 one these were our total cost through this phase going through on these are the hours that we plan on writing off internally. This is what we were left over with after that write-off of these hours. So with these being our anticipated remaining cost, these being subconsultment fees that we were obligated to pay to our collaborative design partner, that's how we get the total estimated cost of $216,000. Now the $91,000, of course, would be the original budget for this phase, which leaves us with the $125,000 difference. Okay. I just have a quick question. So I'm looking at the hours, so I understand the architectural, by the way, the word is misspelled, but that's okay, and the interiors. But I'm wondering what exactly was the engineering that was 219 hours or anticipated hours. Is that going to be the schematic on the various walls that have to come down? I thought that would be more like the architectural part of it, but what is the engineering part that would be 219 hours? What did they do? So I'd say the most involved engineers that we have on this project is in electrical. We do have mechanical, electrical, and plumbing work being done. We also have one structural component being looked at that's very minor. But as far as the engineering goes, a majority of it, would say it would be electrical yeah we have a few changes to the electrical within these layouts and we also have a lot of the furniture selections that we are looking through require input from our electrical engineers as well is that because they would need like outlets for

  17. total estimated cost of $216,000. Now the $91,000, of course, would be the original budget for this phase, which leaves us with the $125,000 difference. Okay. I just have a quick question. So I'm looking at the hours, so I understand the architectural, by the way, the word is misspelled, but that's okay, and the interiors. But I'm wondering what exactly was the engineering that was 219 hours or anticipated hours. Is that going to be the schematic on the various walls that have to come down? I thought that would be more like the architectural part of it, but what is the engineering part that would be 219 hours? What did they do? So I'd say the most involved engineers that we have on this project is in electrical. We do have mechanical, electrical, and plumbing work being done. We also have one structural component being looked at that's very minor. But as far as the engineering goes, a majority of it, would say it would be electrical yeah we have a few changes to the electrical within these layouts and we also have a lot of the furniture selections that we are looking through require input from our electrical engineers as well is that because they would need like outlets for computers and things that would be part of the engineering okay of the furniture okay so we're adding a lot of electrical and also right providing more in different spaces okay extending what we already have okay and i didn't understand that all of these people were working on this behind the scenes and i i understand now that they have you know they have meetings all the time and all these people are at these meetings and so as as design development has moved out all these people have been spending more time on it which is what we asked for and uh requested input and more input um and we're sort of moving out of that phase but into other phases but i think that's a really good point is that we know the meetings that we've been having with their folks and their experts as well as our folks um giving input but then they go away see c2ae and reid walker goes away and does all the work to come back two weeks later

  18. input from our electrical engineers as well is that because they would need like outlets for computers and things that would be part of the engineering okay of the furniture okay so we're adding a lot of electrical and also right providing more in different spaces okay extending what we already have okay and i didn't understand that all of these people were working on this behind the scenes and i i understand now that they have you know they have meetings all the time and all these people are at these meetings and so as as design development has moved out all these people have been spending more time on it which is what we asked for and uh requested input and more input um and we're sort of moving out of that phase but into other phases but i think that's a really good point is that we know the meetings that we've been having with their folks and their experts as well as our folks um giving input but then they go away see c2ae and reid walker goes away and does all the work to come back two weeks later exactly for the next meetings that has taken all that into account and in our zeal for wanting input I don't know that we've changed anything but I think it's just this is the reality of it yeah and we've said several times with the design team that the decisions that we'll make from here on out will be easier to make because we have spent so much time in these phases early on absolutely and the questions that you know we'll have for you our coordination needs will be more focused on getting clarification as we prepare these construction documents items that we're taking from design and now specifying to go out to bid there may be some clarification or we have feedback on the constructability from the cm you know we may come to you and ask well what would you like us to do now that we are looking at this and we may need to change something but it's less um you know a design focus we're not you know starting from scratch or coming up with new ideas we're taking all that work we've already done and refining it into a bit of documents and is there an opportunity to save money in future phases jared if we work faster

  19. exactly for the next meetings that has taken all that into account and in our zeal for wanting input I don't know that we've changed anything but I think it's just this is the reality of it yeah and we've said several times with the design team that the decisions that we'll make from here on out will be easier to make because we have spent so much time in these phases early on absolutely and the questions that you know we'll have for you our coordination needs will be more focused on getting clarification as we prepare these construction documents items that we're taking from design and now specifying to go out to bid there may be some clarification or we have feedback on the constructability from the cm you know we may come to you and ask well what would you like us to do now that we are looking at this and we may need to change something but it's less um you know a design focus we're not you know starting from scratch or coming up with new ideas we're taking all that work we've already done and refining it into a bit of documents and is there an opportunity to save money in future phases jared if we work faster well saving money may be a stretch but i'm certainly uh you know i'm convinced that these changes that we're making bringing the cm this or uh cm on this early can uh you'll lead to more efficiency in future phases uh working through construction documents It's kind of a different mindset when we're preparing documents to go out to bid alongside the CM for them to go out and bid subcontracts versus we're preparing all these documents on your behalf to go out to bid for a GC. I see that as being a very smooth process that this change will benefit the project through CD. Absolutely. And then bidding phase as well. Bidding phase kind of changes now that we're not, you know, the bidding phase won't be focused around bringing out a general contractor. It'll be working with the CM and going out to bid for subcontractors. So I see those as being positive changes from an efficiency standpoint. When we've gone over. I can't hear what you're saying. Sure. Jared, one question. Can you keep our feet to the fire or, in other words, sync up to where we are in budgets? It's in more in real time than after the fact, after the, you know, am I saying, am I saying

  20. well saving money may be a stretch but i'm certainly uh you know i'm convinced that these changes that we're making bringing the cm this or uh cm on this early can uh you'll lead to more efficiency in future phases uh working through construction documents It's kind of a different mindset when we're preparing documents to go out to bid alongside the CM for them to go out and bid subcontracts versus we're preparing all these documents on your behalf to go out to bid for a GC. I see that as being a very smooth process that this change will benefit the project through CD. Absolutely. And then bidding phase as well. Bidding phase kind of changes now that we're not, you know, the bidding phase won't be focused around bringing out a general contractor. It'll be working with the CM and going out to bid for subcontractors. So I see those as being positive changes from an efficiency standpoint. When we've gone over. I can't hear what you're saying. Sure. Jared, one question. Can you keep our feet to the fire or, in other words, sync up to where we are in budgets? It's in more in real time than after the fact, after the, you know, am I saying, am I saying that in the correct way? Yes. And I think that is an absolutely fair question. And it's definitely a higher priority of mine here in constructing documents. I tend to give the team a lot of rope through this design development phase. I don't have a design background myself, so I try not to get in the way of the creative process and I think... I you know i gotta take some responsibility for um you know it may be the stakeholder engagement and the amount of coordination efforts that we did through dd um and not holding your guys feet to the fire and saying you know we really need to button this up but i i do intend to be more focused on that in the cd phase thank you anybody else well i would jared just on behalf of all of us we do appreciate the write-off fees thank you for that um it's a sign of a good partner that uh that you guys are willing to do that and in light of that um there's a motion on page 24 if anybody care to read it i move to approve boonville township public library planning and design services amendment number one design development project plan changes all in favor aye thank you

  21. It's in more in real time than after the fact, after the, you know, am I saying, am I saying that in the correct way? Yes. And I think that is an absolutely fair question. And it's definitely a higher priority of mine here in constructing documents. I tend to give the team a lot of rope through this design development phase. I don't have a design background myself, so I try not to get in the way of the creative process and I think... I you know i gotta take some responsibility for um you know it may be the stakeholder engagement and the amount of coordination efforts that we did through dd um and not holding your guys feet to the fire and saying you know we really need to button this up but i i do intend to be more focused on that in the cd phase thank you anybody else well i would jared just on behalf of all of us we do appreciate the write-off fees thank you for that um it's a sign of a good partner that uh that you guys are willing to do that and in light of that um there's a motion on page 24 if anybody care to read it i move to approve boonville township public library planning and design services amendment number one design development project plan changes all in favor aye thank you all right thank you jared thanks for being with us tonight and being able to provide all that color it's been a pleasure thanks guys all right thank you hi joy had you seconded that i couldn't hear um i think i think it was i think joy and shane did it at the same time joy could have it that's okay okay you are so much in there enough um jerry your memo and those documents are really clarified okay you know for because i'm not involved like joy is it clarified really what's good and again we held the building and ground committee meeting where a lot of this was already discussed so right like we're making this decision with you know just getting this information we we as a group have talked about this we've worked through some of some of this so yeah thank you so much for that nominating committee nominating committee tell you guys okay well Danny and I met by phone have a slate of officers or 2026 yes

  22. services amendment number one design development project plan changes all in favor aye thank you all right thank you jared thanks for being with us tonight and being able to provide all that color it's been a pleasure thanks guys all right thank you hi joy had you seconded that i couldn't hear um i think i think it was i think joy and shane did it at the same time joy could have it that's okay okay you are so much in there enough um jerry your memo and those documents are really clarified okay you know for because i'm not involved like joy is it clarified really what's good and again we held the building and ground committee meeting where a lot of this was already discussed so right like we're making this decision with you know just getting this information we we as a group have talked about this we've worked through some of some of this so yeah thank you so much for that nominating committee nominating committee tell you guys okay well Danny and I met by phone have a slate of officers or 2026 yes Danny would you like to present the officers yeah well first I thank you to Shane for asking Joan and I to take on this task thank you for trusting us with this huge project yeah and a big thank you to the current officers Shane serving as president Judy is vice president and Joan is our secretary Joan and I together would like to present this proposed slate, Shane to continue as president for another year, Joy to serve as our vice president, and Keith to serve as our secretary for 2026.

  23. guys okay well Danny and I met by phone have a slate of officers or 2026 yes Danny would you like to present the officers yeah well first I thank you to Shane for asking Joan and I to take on this task thank you for trusting us with this huge project yeah and a big thank you to the current officers Shane serving as president Judy is vice president and Joan is our secretary Joan and I together would like to present this proposed slate, Shane to continue as president for another year, Joy to serve as our vice president, and Keith to serve as our secretary for 2026. That's great. And we appreciate the slate accepting our nomination. You do have a secret handshake. Yes, it involves twerking, so it doesn't matter. And thank you, Shane, for willing to serve you. Yes, thank you, Shane. I'm happy to. Thank you for the nomination. Don't go anyplace. Try not to. So do we today vote on this slate? Yes. Okay. So it doesn't take effect until January. Correct. Okay, so, I mean, we, I don't. There's nothing random motion, but can I, as a member of the nominating committee, make this motion? Great, okay, so. And so can the other nominating numbers, except for you. Except for you. Okay, well, I move to approve the proposed slate. I second. Great. All in favor? Aye. Wonderful. Thank you. Thank you to everybody who has served. Thank you to those.

  24. and Keith to serve as our secretary for 2026. That's great. And we appreciate the slate accepting our nomination. You do have a secret handshake. Yes, it involves twerking, so it doesn't matter. And thank you, Shane, for willing to serve you. Yes, thank you, Shane. I'm happy to. Thank you for the nomination. Don't go anyplace. Try not to. So do we today vote on this slate? Yes. Okay. So it doesn't take effect until January. Correct. Okay, so, I mean, we, I don't. There's nothing random motion, but can I, as a member of the nominating committee, make this motion? Great, okay, so. And so can the other nominating numbers, except for you. Except for you. Okay, well, I move to approve the proposed slate. I second. Great. All in favor? Aye. Wonderful. Thank you. Thank you to everybody who has served. Thank you to those. continuing to serve and thank you to the newcomers does keith know yes well thank you all thank you shane and serving and judy and joan and thank you to the incoming great so next is other and we have one technical item which is uh to begin with which is an amendment to our bylaws in light of the time change which means we need to have a change of the bylaws thank you to london for bringing this up so do you have to do the sentence yeah i i think so was that in the no we just added 45 minutes and we'll go yeah so article 3 section 1 of the bylaws says the regular monthly meetings of the library board shall be held at the library on the third tuesday of the month at 7 p.m or the fourth tuesday of april at 7 p.m or at a time stated from the proceedings of the previous meeting unless otherwise ordered by the library board of trustees so i guess the motion that would need to be put forth was to change the bylaws to say that the

  25. continuing to serve and thank you to the newcomers does keith know yes well thank you all thank you shane and serving and judy and joan and thank you to the incoming great so next is other and we have one technical item which is uh to begin with which is an amendment to our bylaws in light of the time change which means we need to have a change of the bylaws thank you to london for bringing this up so do you have to do the sentence yeah i i think so was that in the no we just added 45 minutes and we'll go yeah so article 3 section 1 of the bylaws says the regular monthly meetings of the library board shall be held at the library on the third tuesday of the month at 7 p.m or the fourth tuesday of april at 7 p.m or at a time stated from the proceedings of the previous meeting unless otherwise ordered by the library board of trustees so i guess the motion that would need to be put forth was to change the bylaws to say that the regular monthly meetings of the library board shall be held at the library on the third tuesday of the month at 6 30 p.m or the fourth tuesday of april at 6 30 p.m and the rest of it so moved so judy moved it joy is sucking it hi hi great thank you on our website i know there's some other yes i have um at least one other other uh okay in the top workplaces in sunday's free press i was wondering how we have number 12 uh under the small companies we have the canton public line yes so how did that happen somebody knows somebody at the free press essentially but this is the second year running that they've gotten that designation this is the first year that i you noticed it yeah okay um and when i say somebody knows somebody i don't mean that something nefarious happened it was just that there was like an opportunity this person made it known that this was a thing that

  26. so i guess the motion that would need to be put forth was to change the bylaws to say that the regular monthly meetings of the library board shall be held at the library on the third tuesday of the month at 6 30 p.m or the fourth tuesday of april at 6 30 p.m and the rest of it so moved so judy moved it joy is sucking it hi hi great thank you on our website i know there's some other yes i have um at least one other other uh okay in the top workplaces in sunday's free press i was wondering how we have number 12 uh under the small companies we have the canton public line yes so how did that happen somebody knows somebody at the free press essentially but this is the second year running that they've gotten that designation this is the first year that i you noticed it yeah okay um and when i say somebody knows somebody i don't mean that something nefarious happened it was just that there was like an opportunity this person made it known that this was a thing that the library could throw its hat in the right so we could nominate um bloomfield township public glider sure we could for one of the top workplaces yeah i don't know what you think they have to submit and i think there's a format oh yeah because if i didn't delve into the whole that was just i think that's a great idea we should have somebody whether it's a board member or a staff member looking to that all right and under the comments Catherine yes there was one did it say higher faster yeah what are you people doing I didn't really understand I don't know either that was all the context we had I assume that's from somebody who has applied for a position at the library we do

  27. was just that there was like an opportunity this person made it known that this was a thing that the library could throw its hat in the right so we could nominate um bloomfield township public glider sure we could for one of the top workplaces yeah i don't know what you think they have to submit and i think there's a format oh yeah because if i didn't delve into the whole that was just i think that's a great idea we should have somebody whether it's a board member or a staff member looking to that all right and under the comments Catherine yes there was one did it say higher faster yeah what are you people doing I didn't really understand I don't know either that was all the context we had I assume that's from somebody who has applied for a position at the library we do have our page position is on a rolling basis so we're always accepting applications for the page position but then only going through those applications to interview folks as vacancies come available so perhaps it was somebody who did apply a while ago and never heard anything um we do follow up with people after six months of them being in the pool and then we were once they've been in the pool for six months they get notified that they're being removed but they're welcome to apply again it does take us about three months for most of our hiring um processes it just it just takes time and we do a really thorough job and we're doing that work among all of our other work I find that that's been standard among libraries and government positions and I thought that was a pretty bold comment from someone who wants a job yes an unusual way to follow up yes regarding their application and it was

  28. context we had I assume that's from somebody who has applied for a position at the library we do have our page position is on a rolling basis so we're always accepting applications for the page position but then only going through those applications to interview folks as vacancies come available so perhaps it was somebody who did apply a while ago and never heard anything um we do follow up with people after six months of them being in the pool and then we were once they've been in the pool for six months they get notified that they're being removed but they're welcome to apply again it does take us about three months for most of our hiring um processes it just it just takes time and we do a really thorough job and we're doing that work among all of our other work I find that that's been standard among libraries and government positions and I thought that was a pretty bold comment from someone who wants a job yes an unusual way to follow up yes regarding their application and it was anonymous oh and congratulations to shame for the leadership Shana got the most thunderous round of applause yeah it was lovely yes so nice it was a surprise with it she didn't know I actually told her ahead of time because I just felt that Shana's somebody who would want to know all right well if there's nothing else then I have another to share we have had a book challenge a request for reconsideration it's on this book the Inca Empire this book was published in 2007 and the person who objects to this book says for a child 10 years old this is harsh all by itself but especially grim since the author it into a joke i checked out 10 or 12 ya books on peru they were great except for this and what she's referring to is um show and tell flashbacks i know miss tara's gonna tell us about the incas

  29. anonymous oh and congratulations to shame for the leadership Shana got the most thunderous round of applause yeah it was lovely yes so nice it was a surprise with it she didn't know I actually told her ahead of time because I just felt that Shana's somebody who would want to know all right well if there's nothing else then I have another to share we have had a book challenge a request for reconsideration it's on this book the Inca Empire this book was published in 2007 and the person who objects to this book says for a child 10 years old this is harsh all by itself but especially grim since the author it into a joke i checked out 10 or 12 ya books on peru they were great except for this and what she's referring to is um show and tell flashbacks i know miss tara's gonna tell us about the incas so this book is it's in a series called time travel guide and so it's written as kind of like a travel book and you're going back in time to the incan empire so it kind of tries to put you in the moment um so this is a section talking about staying safe and it says children beware usually the incas choose llamas or guinea pigs to sacrifice to their gods but in times of emergency the inca people decide that the sapa inca needs extra strength then some children are taken to the top of a mountain and put to death priests usually choose children about 10 years old so watch out for incos who want to take you to the mountains okay so this person spoke to staff a couple months ago and but never made it clear or never filled out their request for reconsideration and then it came back up in her attention again and she spoke to another staff person and that staff person said well if you want us to remove us from the collection you got to do the process so she did the process um she and i have had a lot of back and forth because she she doesn't say in this what she wanted you you

  30. she's referring to is um show and tell flashbacks i know miss tara's gonna tell us about the incas so this book is it's in a series called time travel guide and so it's written as kind of like a travel book and you're going back in time to the incan empire so it kind of tries to put you in the moment um so this is a section talking about staying safe and it says children beware usually the incas choose llamas or guinea pigs to sacrifice to their gods but in times of emergency the inca people decide that the sapa inca needs extra strength then some children are taken to the top of a mountain and put to death priests usually choose children about 10 years old so watch out for incos who want to take you to the mountains okay so this person spoke to staff a couple months ago and but never made it clear or never filled out their request for reconsideration and then it came back up in her attention again and she spoke to another staff person and that staff person said well if you want us to remove us from the collection you got to do the process so she did the process um she and i have had a lot of back and forth because she she doesn't say in this what she wanted you you Done. She doesn't say I want it removed or move to another section So in our email exchange, she finally did say the book is not worthy of being in our library collection is how she put it So I went through the whole process. We looked up a review. We can only find one review from 2007 We looked at other books in this series that all have the same tone We found other books on the Inca Empire that handle things a little bit more sensitively So if there was a reader that did find that upsetting, they could read that. I've drafted a response to this Patron saying that I'm not going to remove this book from the collection Because of that that you know We we like to say there's a book for every reader and not every books for every reader So we trust the parents to guide their child's reading At these times and I think it's important that you say that it has not been checked out very often So it's not as if parents are Gravitating so I felt like that doesn't bolster our case at all. No, but it does because I think it does because she's I think she There's going to be so many people reading it that they're going to be all in trauma And there's been so few parents who actually taking the time to take it out. So where where is this book located?

  31. Done. She doesn't say I want it removed or move to another section So in our email exchange, she finally did say the book is not worthy of being in our library collection is how she put it So I went through the whole process. We looked up a review. We can only find one review from 2007 We looked at other books in this series that all have the same tone We found other books on the Inca Empire that handle things a little bit more sensitively So if there was a reader that did find that upsetting, they could read that. I've drafted a response to this Patron saying that I'm not going to remove this book from the collection Because of that that you know We we like to say there's a book for every reader and not every books for every reader So we trust the parents to guide their child's reading At these times and I think it's important that you say that it has not been checked out very often So it's not as if parents are Gravitating so I felt like that doesn't bolster our case at all. No, but it does because I think it does because she's I think she There's going to be so many people reading it that they're going to be all in trauma And there's been so few parents who actually taking the time to take it out. So where where is this book located? In the juvenile nonfiction You know you is this an FYI or yes, it's an FYI my sense on this and censorship generally is like which book should read and shouldn't have, I have my personal opinions, none of which I care to share, nor do I think it's appropriate. So my sense is, and this is just my personal sense, I trust you and your team to make these decisions, and thank you for bringing this to our attention. Well, and such due diligence, too, looking at the reviews and looking at other books that might be worthy of, you know, looking at that, if that bothered you. But I also like that quote that you said. I thought that's important. The fact that there are alternative books with similar information, but maybe written with a slightly different tact, I think, I would support what you're referring to, suggesting. I, too, support your stance on this, and I agree with Shane that, you know, I trust you. But more than that, I trust the ALA Bill of Rights, you know, and I trust the push for

  32. And there's been so few parents who actually taking the time to take it out. So where where is this book located? In the juvenile nonfiction You know you is this an FYI or yes, it's an FYI my sense on this and censorship generally is like which book should read and shouldn't have, I have my personal opinions, none of which I care to share, nor do I think it's appropriate. So my sense is, and this is just my personal sense, I trust you and your team to make these decisions, and thank you for bringing this to our attention. Well, and such due diligence, too, looking at the reviews and looking at other books that might be worthy of, you know, looking at that, if that bothered you. But I also like that quote that you said. I thought that's important. The fact that there are alternative books with similar information, but maybe written with a slightly different tact, I think, I would support what you're referring to, suggesting. I, too, support your stance on this, and I agree with Shane that, you know, I trust you. But more than that, I trust the ALA Bill of Rights, you know, and I trust the push for intellectual freedom that all libraries stand for, that this library stands for. And if this is not the right tone for this particular patron, I, it's important that we have other items in the collection that do reflect what this person is looking for. And it sounds like you've already identified. something yeah humor is subjective doesn't always land and I mean if it is that factual like if it's factual then yes it's factual yeah so I want more chess tournaments too you want more Chester you want chess tournaments well we have to be time but we've had the puzzle tournament right here in Washington Square New York but you feel so little when they get it done in five seconds

  33. you. But more than that, I trust the ALA Bill of Rights, you know, and I trust the push for intellectual freedom that all libraries stand for, that this library stands for. And if this is not the right tone for this particular patron, I, it's important that we have other items in the collection that do reflect what this person is looking for. And it sounds like you've already identified. something yeah humor is subjective doesn't always land and I mean if it is that factual like if it's factual then yes it's factual yeah so I want more chess tournaments too you want more Chester you want chess tournaments well we have to be time but we've had the puzzle tournament right here in Washington Square New York but you feel so little when they get it done in five seconds and you're like I'm not very good at chess does anybody have anything else I hope everyone has a wonderful Thanksgiving yes yes yes I know I I thank you very much